Electronic subscriptions to content of police science journals

Electronic subscriptions to content of police science journals

The purpose of this procurement procedure is to conclude a service contract for the provision of electronic subscriptions to content of police science journals.

UK-Bramshill: Electronic subscriptions to content of police science journals

2013/S 113-192314

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Police College (CEPOL)
CEPOL House
RG27 0JW Bramshill, Hook
UNITED KINGDOM
Telephone: +44 1256602869
E-mail: tenders@cepol.europa.eu
Fax: +44 1256602996

Internet address(es):

General address of the contracting authority: http://www.cepol.europa.eu

Address of the buyer profile: https://www.cepol.europa.eu/index.php?id=procurement

Electronic access to information: https://www.cepol.europa.eu/index.php?id=procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: European Police College (CEPOL)
CEPOL House
RG27 0JW Bramshill, Hook
UNITED KINGDOM

I.2)Type of the contracting authority

European institution/agency or international organisation
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Electronic subscriptions to content of police science journals.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The services will be delivered from the contractor’s premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of this procurement procedure is to conclude a service contract for the provision of electronic subscriptions to content of police science journals. The objective of the contract is to enable the registered users of CEPOL’s e-Net to access full-text content of a selected list of electronic journals through a single sign-on mechanism via the CEPOL extranet and their CEPOL user credentials.
II.1.6)Common procurement vocabulary (CPV)

79980000, 22211000, 22212000, 22213000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The indicative budget for a 1-year period of supply of the services (authentication service, e-journal subscriptions) is 30 000 EUR or 90 000 EUR for the maximum possible duration of the contract (3 years).
Estimated value excluding VAT: 90 000 EUR
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 13 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please, refer to the tender specifications, which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groups of economic operators (consortia) are authorised to submit tenders (joint tenders). In this case, each member of the consortium shall fulfil the requirements and accept the terms and conditions set out in the invitation to tender, the tender specifications, the model contract as well as all the relevant annexes.
The members of the consortium shall designate 1 member as consortium leader with full authority to bind the consortium and each of its members. The consortium leader shall act as a single point of contact with CEPOL in connection with the present procurement procedure.
CEPOL may not demand that consortia must have a given legal form in order to be allowed to submit a tender.
However, the consortium selected may be required to adopt a given legal form after it has been awarded the contract and before the contract is signed, if this change is necessary for the proper performance of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please, refer to the tender specifications, which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please, refer to the tender specifications, which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
Minimum level(s) of standards possibly required: Please, refer to the tender specifications, which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please, refer to the tender specifications, which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
Minimum level(s) of standards possibly required:
Please, refer to the tender specifications, which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CEPOL/PR/OP/2013/002.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 29.7.2013 – 10:00
Place:

European Police College, CEPOL House, Bramshill, Hook, Hampshire, RG27 0JW, UNITED KINGDOM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer is allowed to attend the opening session as an observer.
Should a tenderer wish to be present, they shall inform CEPOL of the name of their representative by e-mail (tenders@cepol.europa.eu) or by fax (+44 1256602996), not later than 25.7.2013.

For security reasons due to the location of CEPOL on the premises of the College of Policing, the tenderers who do not register within the given deadline will not be allowed to attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.6.2013