Elevator planned preventative maintenance and reactive service contract

Elevator planned preventative maintenance and reactive service contract

Coventry University’s current lift planned maintenance and reactive service contract is being re tendered as it is reaching the end of its current contract term. The University intends to award a new framework to a single supplier to commence on the 1.4.2013.

UK-Coventry: mechanical lifts

2012/S 215-355113

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coventry University Higher Education Corporation Group
Priory Street
Contact point(s): Procurement Department
CV1 5FB Coventry
UNITED KINGDOM
Telephone: +44 2476887392
Fax: +44 2476795120

Internet address(es):

General address of the contracting authority: http://wwwm.coventry.ac.uk/finance/Pages/Finance.aspx

Address of the buyer profile: http://wwwm.coventry.ac.uk/finance/purchasing/Pages/Purchasing.aspx

Electronic access to information: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Elevator planned preventative maintenance and reactive service contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

Coventry University’s current lift planned maintenance and reactive service contract is being re tendered as it is reaching the end of its current contract term. The University intends to award a new framework to a single supplier to commence on the 1.4.2013. The agreement shall be for a 2 year period with the option to extend for 2 additional 1 year extensions subject to performance.
As part of the contract the awarded supplier shall provide a quick and reactive service for Coventry Universitys 60+ lifts for there maintenance, ensuring any failures are rectified as soon as technically possible. The lifts vary by manufacturer and model with a full list to be provided in the ITT document. The lifts are spread across various buildings on Coventry Universitys campus including Coventry Universitys Technology Park and the Universitys student accommodation buildings. All of these buildings are based in central Coventry and these buildings differ in age and size.
The awarded supplier will be required to provide a 24 hours a day, 7 days a week emergency call out service for all 365 days of each contract year, to cover any breakdowns that occur. For this a call out response time of 4 hours maximum for the supplier to be on site will be required.
II.1.6)Common procurement vocabulary (CPV)

42416130, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Coventry Universitys current lift planned maintenance & reactive service contract is being re tendered as it is reaching the end of its current contract term. The University intends to award a new framework to a single supplier to commence on the 1.4.2013. The agreement shall be for a 2 year period with the option to extend for 2 additional 1 year extensions subject to performance.
As part of the contract the awarded supplier shall provide a quick and reactive service for Coventry Universitys 60+ lifts for there maintenance, ensuring any failures are rectified as soon as technically possible. The lifts vary by manufacturer and model with a full list to be provided in the ITT document. The lifts are spread across various buildings on Coventry Universitys campus including Coventry Universitys Technology Park and the Universitys student accommodation buildings. All of these buildings are based in central Coventry and these buildings differ in age and size.
The awarded supplier will be required to provide a 24 hours a day, 7 days a week emergency call out service for all 365 days of each contract year, to cover any breakdowns that occur. For this a call out response time of 4 hours maximum for the supplier to be on site will be required.
Estimated value excluding VAT: 600 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No desposits are required but parent guarantees may be required at a later stage of the tender process.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per pre-qualification questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English law either nominate a lead service provider with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single entity before the contract is awarded.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Please see the pre-qualification questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PD-027-MD-Lift service framework
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.12.2012 – 11:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 23.1.2013 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 10/2016
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Coventry University Procurement Team
Alma Building Alma Street
CV1 5QA Coventry
UNITED KINGDOM

Body responsible for mediation procedures

Coventry University Procurement Team
Alma Building Alma Street
CV1 5QA Coventry
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Coventry University
Priory Street
CV1 5FB Coventry
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

6.11.2012