Emergency and Security Equipment Tender

Cardiff: Emergency and Security Equipment Tender

Warden call equipment to include communal systems and dispersed alarms servicing and maintenance. 2012/S 18-029191

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wales and West Housing Association Ltd
3 Alexander Gate, FFordd Pengam, Tremorfa
Contact point(s): Wales & West Housing Association Ltd
For the attention of: Timothy Mann
CF24 2UD Cardiff
UNITED KINGDOM
Telephone: +44 2920415323
E-mail: timothy.mann@wwha.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Strongs Partnership
18 Cardiff Road, Taffs Well
For the attention of: Michael Earley
CF15 7RE Cardiff
UNITED KINGDOM
Telephone: +44 2920811318
E-mail: mike@strongs-cqs.co.uk

Tenders or requests to participate must be sent to: Wales & West Housing Association Ltd
3 Alexander Gate, FFordd Pengam, Tremorfa
For the attention of: Timothy Mann
CF24 2UD Cardiff
UNITED KINGDOM
Telephone: +44 2920415323
E-mail: timothy.mann@wwha.co.uk

I.2)Type of the contracting authority

Other: Registered Social Landlord
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Warden call equipment to include communal systems and dispersed alarms servicing and maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Wales & West Housing Association Ltd intends to procure the Warden Call equipment servicing and maintenance to include communal systems at our retirement schemes and dispersed alarms in older persons accommodation, including 24 hour 7 days a week response service at approximatey 2 800 units throughout Wales.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

35100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As described in II.1.5 above.
Estimated value excluding VAT:
Range: between 450 000,00 and 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require a deposit, Parent Company Guarantee, Performance Bond, or other source of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main contracting terms will be JCT Measured Term Contract 2011 or more recent edition with specific client amendments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable. however the contracting authority will expect to enter into a contract with a single entity for the delivery of the project.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All as described in the Pre Qualification Questionaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All as described in the Pre Qualification Questionaire.
Minimum level(s) of standards possibly required: All as described in the Pre Qualification Questionaire.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
All as described in the Pre Qualification Questionaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: All as described in the Pre Qualification Questionaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

31-21
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

29.2.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The bidder’s attention is drawn to the 60 month timescale for the delivery of the project, with an option to extend the period for a further 5 years.
Copies of the PQQ is available from Strong’s Partnership. Note that the return date for completed PQQ’s is defined in the PQQ.
Buy4Wales Reference Number: 29024.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.1.2012