Emergency Communications System

Emergency Communications System

Contract for Emergency Mobilising and Communications Systems for County Durham and Darlington Fire and Rescue Authority.

UK-Durham: IT services: consulting, software development, Internet and support

2012/S 169-280261

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham and Darlington Fire and Rescue
For the attention of: Kelly Stewart
DH1 5JR Durham
UNITED KINGDOM
E-mail: kstew@durham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ddfire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for Emergency Mobilising and Communications Systems for County Durham and Darlington Fire and Rescue Authority.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: County Durham and Darlington Fire and Rescue Service Area.
NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Fire Authority wishes to award a contract to a prime contractor for replacement Emergency Mobilising and Communications Systems (EMCS) which will deliver an end to end solution for emergency call handling, mobilising, communications and incident management. The solution will include but may not be limited to the provision of:
— Computer aided despatch system/mobilising system,
— An Integrated Communications Control System (ICCS),
— Remote location communications equipment (station end equipment),
— Geographical information system (GIS),
— Integration into FRS Mobile Data Terminals and the Airwave network to provide mobile data and status messaging,
— Integration into FRS back office ICT systems.
The contract will include delivery, installation and configuration of all system components all relevant software, hardware and provision of all software licences including all through life maintenance provision requirements.
II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000,00 and 2 100 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 8.2.2013. Completion 7.2.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserve the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Finance conditions and payment arrangements will be made in accordance with the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserve the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability. If relevant further details will be set out in the tender documents. Please note that the contracting authority are looking for a prime contractor to deliver all the requirements.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project the contractor may be required to participate in the achievement of social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set in the pre-qualification questionnaire (PQQ) available from the NEPO portal as detailed in Section V1.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set in the pre-qualification questionnaire (PQQ) available from the NEPO portal as detailed in Section V1.3.
Minimum level(s) of standards possibly required: 1. Public liability 5 000 000 GBP;
2. Employers liability 10 000 000 GBP; professional liability 1 000 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of The Public Contracts Regulations 2006 and as set in the pre-qualification questionnaire (PQQ) available from the NEPO portal as detailed in Section V1.3.
Minimum level(s) of standards possibly required:
Essential criteria as outlined in the PQQ documents bidders must successfully pass Parts A-E of the PQQ (in line with the evaluation criteria set out in the PQQ documents) to have their responses to the technical questions in Part F of the PQQ evaluated. Parts A-E of the PQQ include financial assessment; grounds for exclusion; insurance; health and safety and equality and diversity.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The top 6 ranked bidders will be invited to tender. The Authority does not intend to invite more than 6 bidders to tender. If there are 2 or more bidding organisations tied with the same total score such that the Authority does not have 6 clear bidding organisations to invite to tender, the tie will be broken by revisiting the scores for the technical questions in the order shown in the technical tie break methodology and priority table detailed within the instructions to bidders and evaluation guidance document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-8XPJLT
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.9.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note this tender opportunity is being advertised on Durham County Councils E-tendering system on behalf of County Durham and Darlington Fire and Rescue Authority.
With reference to Section II.2.3 – please note that the maintenance requirements under this contract are anticipated to be for a contract period of 3 years with an option to extend the maintenance provision for a further one year. Organisations can register electronically for the documents via www.nepoportal.org. Then access the suppliers area and select Durham. Input reference QTLE-8XPJLT.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a standstill period at the point information of the award of the Contract is communicated to Bidders. The notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract(s) are entered into. The Public Contracts Regulations 2006 (as amended) EN Standard form 02 – Contract notice 12 / 16 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.8.2012