Emergency Personal Locator Beacons

Emergency Personal Locator Beacons

The Ministry of Defence (MoD) has a requirement to procure an Emergency Personal Locator Beacon System (EPLB) The purpose of the EPLB is to replace the now obsolete SARBE 7 aircrew locator beacon.

UK-Bristol: rescue and emergency equipment

2012/S 208-342409

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Air Platform Systems Project Team, DE&S
Walnut 0C, #1032, MOD Abbey Wood
Contact point(s): DES APS-CM1B
For the attention of: Mr Ryan Robles
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067934897
E-mail: desaps-cm1b@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Emergency Personal Locator Beacons (EPLB).
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Rescue and emergency equipment. The Ministry of Defence (MoD) has a requirement to procure an Emergency Personal Locator Beacon System (EPLB) The purpose of the EPLB is to replace the now obsolete SARBE 7 aircrew locator beacon. The EPLB forms a critical element of the overall end-to-end system to locate personnel in distress, forming the start of the rescue chain as the item carried by the aircrew. In this role, the EPLB must perform two high level critical functions. Firstly it must alert rescue authorities to a current situation and subsequently it must provide the means to locate personnel. Both of these functions must be achieved in a timely and reliable manner, noting that in most situations every second counts. The MOD expects delivery of this high confidence, fit for purpose system to be achieved within circa 2 years, and against a rough budget of £10M (both figures are indicative only and do not represent targets or boundaries).
The broad requirements which suppliers must be aware of can be split into two areas:
1. System requirements
a. The MoD requires all systems to be activated with minimal user intervention, however a subset must have the facility to be fully auto-activated (i.e. no user intervention) when used on ejection seat aircraft.
b. All systems will need to be COSPAS-SARSAT compliant, although the MoD will be placing additional specific requirements on the performance of the system in relation to its 406 MHz signal. In particular, there will be a requirement to utilise both LEO and GEO constellations to the fullest possible extent.
c. Systems must be capable of providing a homing signal on 121,5 Mhz and most likely on 243 Mhz. The 243 Mhz requirement will be confirmed at Invitation to Tender (ITT).
d. A voice capability for the system is not required. Any system offered which has this capability will still be considered however it is likely that any voice related capabilities will not attract markings for tender assessment purposes. Any changes to this requirement will be made clear at ITT.
e. All systems must be integrated into the MoD’s existing aircrew clothing and equipment, although the MoD will consider requirements for reasonable modifications to any or all of these items. When assessing the tender responses, scoring will take account of the associated scale, costs and risks of any proposed modifications.
2. Competitive tender requirements
a. Tenderers may put forward a tender proposal comprising 1 system type covering both activation requirements (fully automatic and minimal user intervention) or 2 system types, one for each. Tenders must however cover both activation types in full to be eligible for further consideration.
b. Normal defence procurement calls for extensive documentation and supporting evidence to be provided against military standards. For this procurement, the MoD wishes to make clear that whilst an element of this will still be required, wherever possible requirements will be aligned to commercial/industrial equivalents.
c. Technical requirements will be articulated as mandatory (non-negotiable) or given a priority and shall be tradable by potential suppliers in accordance with their proposed solution. Full details of the requirements, priorities and assessment criteria will be provided in the ITT. The MoD wishes to make clear it intends to be flexible in some areas of the requirement, allowing time, cost and performance to be balanced appropriately.
d. The system(s) are required to be delivered as soon as possible, but tenderers responses will be carefully reviewed to ensure an acceptable balance between timescales and risk to successful delivery.
The EPLB requirement is based on a system level equipment solution, with system defined as beacon with additional remote antenna. The system (or systems – see point 1a above) must be integrated with the various types of survival equipment and clothing worn by MoD aircrew and should require minimal or no user input when deployed in an emergency. Due to time constraints, it is expected that tenders will be based on provision of existing COTS/MOTS products or will be a development programme drawing from existing product design/experience/knowledge.
The MoD may issue a Pre-Qualification Questionnaire (PQQ) to those suppliers who have expressed an interest in order that they are able to demonstrate a sufficient level of competence for inclusion in any ITT. To demonstrate supplier competence, the MoD will be looking for evidence of technical expertise in EPLB system design, integration and engineering. This must be supported with evidence of EPLB manufacture, support and overall project management through life. To support the assessment of competency, the MoD intends to request, at both PQQ (if utilised) and ITT, that suppliers provide examples of their current PLB products (it is not necessary that these products meet the MoD’s requirements at these stages). The number of suppliers invited to Tender may also need to be limited and if this is the case, the criteria for making that down selection will be fully documented in any PQQ.
Potential suppliers should express their interest by letter or email to the MoD to be received no later than 1200 on 21st November 2012. Those expressing interest are strongly encouraged to attend an Industry Briefing which will be held during the first 2 weeks of December. This Industry Briefing is likely to be held in Bristol, with exact date and details to be confirmed shortly after 21st Nov. Following this industry briefing, a PQQ may be issued and suppliers would be required to respond to this during the first months of 2013.
II.1.6)Common procurement vocabulary (CPV)

35112000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Total quanitity likely to be in excess of 4 000 units support over a period of 15 years.
II.2.2)Information about options

Options: yes
Description of these options: Options for addtional equipment purchases and extended support.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 204 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees/and or banker’s bond may be required following assessment of contract value versus the financial standing of interested parties.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

No special legal form required but each supplier will be required to become jointly and severally responsible for the contract before acceptance.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

When submitting expressions of interest, companies are requested to provide details of their experience, capabilities and production capacity in this field, brochure of production and information on any current major customers.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions will be issued with any Invitation to Tender (ITT).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Conditions will be issued with any Invitation to Tender (ITT).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Evidence if required of financial statement either from bankers or other relevant sources that can demonstrate economic and.
Financial standing.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards
Due to the number of current PLB manufacturers, only suppliers with PLB products currently available will be considered.
Minimum level(s) of standards possibly required:
Standards and requirements will be stated within both the Pre Qualificiation Questionnaire and Invitation to Tender (description above refers).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Numbers of operators and criteria will be made clear within any PQQ (description above refers).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

APSCM1/0015
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121022-DCB-4334813.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Air Platform Systems Project Team, DE&S
Walnut 0c, #1032, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desaps-cm1b@mod.uk
Telephone: +44 3067934897

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

22.10.2012