Employee Assistance Programme 2019 – Leeds City Council

Employee Assistance Programme 2019 – Leeds City Council

The provision of independent and trained Counsellors that can offer face to face, telephone and online counselling for our staff.

United Kingdom-Leeds: Guidance and counselling services

2018/S 248-573549

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leeds City Council
PACS 40 Great George Street
United Kingdom
Contact person: Philippa J Elliott
Telephone: +44 1133785882
E-mail: philippa.elliott@leeds.gov.uk
NUTS code: UKE42
Internet address(es):Main address: http://www.leeds.gov.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Employee assistance programme 2019

Reference number: DN384221

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

— The provision of independent and trained Counsellors that can offer face to face, telephone and online counselling for our staff.

— A 24/7 telephone support line for both staff and their immediate family offering independent & confidential support, advice and guidance on an array of health & social issues e.g. bereavement, drugs & alcohol, health, financial issues, legal, health etc.

— The provision of onsite support in dealing with a crisis or trauma incident.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:

Leeds West Yorkshire

II.2.4)Description of the procurement:

Counselling for all employees on a confidential one to one, and if appropriate, group basis where a need arises.

A 24-hour telephone counselling service and advice & information service.

Immediate support for staff suffering with stress, anxiety, depression or other mental health issues.

Crisis Response Support in relation to a serious incident.

On-line facilities to support employees and promote health and wellbeing.

Promotional campaigns throughout the duration of the contract to ensure awareness of the service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/01/2019
Local time: 12:00

Leeds City Council, Leeds.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interested parties can download the SSQ and tender documentation directly from https://www.yortender.co.uk by using the scheme ID number DN3844221.

Requests for documentation should not be made by telephone or e-mail.

The documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not be accepted.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.

Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).

Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10-day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: