Employee Assistance Programme for Police Scotland

United Kingdom-Glasgow: Guidance and counselling services

2014/S 198-350269

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Police Authority
173 Pitt Street
Contact point(s): Procurement Department
For the attention of: Jonathan Barr
G2 4JS Glasgow
UNITED KINGDOM
Telephone: +44 1415326903
E-mail: procurementtenders@scotland.pnn.police.uk
Fax: +44 1415326907

Internet address(es):

General address of the contracting authority: http://www.spa.police.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Police Authority for the Police Service of Scotland with the functions referred to in Section 2 of the Police and Fire Reform (Scotland) Act 2012

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Services in Relation to an Employee Assistance Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Coverage for entire Police Scotland area.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contractor will deliver an effective and modern EAP service 24 hours a day, 365 days a year, to Police Scotland. However, use of this service is not mandatory and Police Scotland does not guarantee volumes.
The Service shall comprise a direct, confidential and unlimited access to a 24 hour free phone counselling and information helpdesk as well as other accessible formats as appropriate.
The EAP service that Police Scotland requires is:
— Worksite focused programmes to assist in the identification and resolution of employee concerns which affect, or may affect, performance. Such employee concerns typically include, but are not limited to:
— Personal matters — health, relationships, family, financial, emotional, legal, anxiety, alcohol, drugs and other related issues;
— Work matters — work demands, working relationships, personal and interpersonal skills, work/life balance, stress and other related issues.
The main services shall comprise but not be limited to the following component parts, and shall be provided as follows:
— Telephone Counselling Service;
— Information Service;
— Face-to-face Counselling Sessions;
— Referral Procedures;
— Onward Referral Procedures.
The service will provide a programme of support, advice, information and short term counselling assessing the individual’s needs and providing the most appropriate therapeutic interventions to ensure that Police Scotland requirements are met.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=321912

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

85312300, 85147000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract is expected to commence on the 1.4.2015 and terminate on the 31.10.2017 unless terminated sooner.
Estimated value excluding VAT: 190 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is the option for one additional 12 month extension.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.10.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company or other guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

For the purpose of the Late Payment of Commercial Debts (Interest) Act 1998 it is acknowledged that the agreed credit period will be 30 days. Payment of invoices will be made within 30 days from the date of invoice issued at the time of, or subsequent to, the delivery of goods conforming to the terms and conditions of this contract after confirmation of the aforementioned by an authorised officer of the Scottish Police Authority.
All prices on the Tender must be in Sterling and all payments made to the successful Tenderer will also be in Sterling.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Scottish Police Authority will require each Supplier in the Group to be jointly and severally liable for the satisfactory performance of any Contract. This assurance will be required, in writing, before any contract can be awarded to any such Group.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As detailed in the ITT document.
Minimum level(s) of standards possibly required: As detailed in the ITT document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
As detailed in the ITT document.
Minimum level(s) of standards possibly required:
As detailed in the ITT document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As detailed within the ITT.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

14/027

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.11.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.11.2014 – 13:00

Place:

Police Scotland, 173 Pitt St, Glasgow, G2 4JS.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 2-3 years.

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:321912)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Scottish Police Authority will issue to all tenderers by electronic means a formal award decision notification. The notification will give reasons for the award decision and provide details of the standstill period during which period the Scottish Police Authority will refrain from awarding any Contract, which period shall not be less than ten clear days from the date of the issue of the notification. If proceedings are served on the Scottish Police Authority in relation to a Contract that has not yet been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 (as amended) provide for aggrieved parties to take action in the Sheriff Court or the Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within thirty days of the date on which the unsuccessful party knew, or ought to have known, that grounds for starting the proceedings had arisen unless the Court considers that there is a good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of three months from that date. Any proceedings seeking an ineffectiveness order must be brought within thirty days of the relevant date under Regulation 47 (8) of the Public Contracts (Scotland) Regulations 2012 (as amended), or, if neither of the circumstances in Regulation 47 (8) apply, within six months of the date the Contract was entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.10.2014