Employee Counselling Service for Stoke-on-Trent City Council

The provision of a face-to-face confidential employee counselling service delivered in response to self-referrals by staff, or referrals with employees’ permission.

United Kingdom-Stoke-on-Trent: Counselling services

2016/S 105-187073

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
UNITED KINGDOM
Contact person: Theresa Bill
E-mail: theresa.bill@stoke.gov.uk
NUTS code: UKG23

Internet address(es):Main address: https://stoke.gov.uk

Address of the buyer profile: www.stoke.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Counselling Services.

Reference number: PH/2016/159*

II.1.2)Main CPV code

85312320

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of a face-to-face confidential employee counselling service delivered in response to self-referrals by staff, or referrals with employees’ permission and agreement by Line Managers or Human Resources. Telephone or email counselling should be available if client prefers that means.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

85312320

II.2.3)Place of performance

NUTS code: UKG23

Main site or place of performance:

Stoke-on-Trent.

II.2.4)Description of the procurement:

Provision of a face to face confidential counselling service delivered in response to self-referrals by staff member, or referral with employees permission and agreement by Line Manager or Human Resources. Telephone or email counselling should be made available if client prefers that means of interaction.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

At end of previous contracts when option to extend expired.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Members accredited with an appropriate professional body such as BACP.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Members of appropriate professional body such as BACP.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/07/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

5 years time.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To receive the documents please follow the instructions below:

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk

You will have to register and follow the instructions below:

Suppliers Instructions How to Tender

1. Register your company on the IEWM eTendering portal (this is only required once)

— Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

— Click the ‘Click here to register’ link;

— Accept the terms and conditions and click ‘continue’;

— Enter your correct business and user details;

— Note the username you chose and click ‘Save’ when complete;

— You will shortly receive an email with your unique password (please keep this secure).

2. Responding to the tender

— Login to the portal with your username/password;

— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier);

— Click on the relevant ITT to access the content;

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;

— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);

— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box;

— Click my response to see all other questions;

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT;

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon — Fri (8:00 — 18:00) on: — email:help@bravosolution.co.uk

Phone: 0800 368 4850/ Fax: 020 7080 0480

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=196438550

GO Reference: GO-2016531-PRO-8290611.

VI.4)Procedures for review

VI.4.1)Review body

Stoke-on-Trent City Council
Corporate Procurement, City Director’s Office,Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
UNITED KINGDOM
Telephone: +44 1782232841Internet address:www.stoke.gov.uk

VI.4.2)Body responsible for mediation procedures

Stoke-on-Trent City Council
Corporate Procurement,city Director’s Office, Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
UNITED KINGDOM
Telephone: +44 1782232841Internet address:www.stoke.gov.uk

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Stoke-on-Trent City Council
Corporate Procurement,City Director’s Office,Civic Centre Glebe Street,
Stoke-on-Trent
ST4 1HH
UNITED KINGDOM
Telephone: +44 1782232841

VI.5)Date of dispatch of this notice:

31/05/2016

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