Employee Counselling Services for Essex Fire Authority

Employee Counselling Services for Essex Fire Authority

Counselling services will be made available to all current employees.

United Kingdom-Witham: Health and social work services

2015/S 021-034243

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex Fire Authority
Headquarters, Kelvedon Park, London Road, Rivenhall
Contact point(s): As above
For the attention of: Paul Tye
CM8 3HB Witham
Telephone: +44 1376576162
E-mail: paul.tye@essex-fire.gov.uk

Internet address(es):

General address of the contracting authority: www.essex-fire.gov.uk

Address of the buyer profile: www.delta-esourcing.com

Electronic access to information: www.delta-esourcing.com using access code V92484623Y
Electronic submission of tenders and requests to participate: www.delta-esourcing.com using access code V92484623Y

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Employee counselling services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Health and social work services. Health services. Company health services. Social work and related services. Social work services. Guidance and counselling services. Counselling services. The Counselling Service supplier(s) will deliver effective and modern counselling to employees of Essex Fire Authority. Counselling services will be made available to all current employees on the terms set out within the ITT. The services that the Authority requires are work-site focussed counselling to assist in the identification and resolution of employee concerns which affect, or may affect, performance. This will embrace work based and personal issues. When required, therapies must include face to face counselling, trauma focussed Cognitive Behaviour Therapy (CBT) and Eye Movement Desinsitisation Reprocessing Therapy (EMDRT).

II.1.6)Common procurement vocabulary (CPV)

85000000, 85100000, 85147000, 85300000, 85310000, 85312300, 85312320

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Sevices will be available to all current employees of the Essex Fire Authority through self-referral or referral by the Authority’s Occupational Health department (with employee consent). Volumes cannot be guaranteed. The contract, unless terminated, is for 36 months with a 12 month option to extend. Estimated value is inclusive of the extension.
Estimated value excluding VAT: 260 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly payment of sums due for delivered services, 30 days from receipt of a correctly rendered invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. In the case of consortium bids the lead supplier must act as main contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Bidders will be allowed to self certify their compliance with the requirements with only the winning bidder having to provide evidence in the form of certificates or evidence of current memberships, accreditations, and registry with appropriate bodies. Therapist sengaged in delivery of the contracted services must hold accredited membership of the British Association for Counselling and Psychotherapy, and/or the British Psychological Society (with full membership of the of the Division of Counselling Psychology) or equivalent bodies in other states, and must be registered with the Health and Care Professions Council as a Counselling Psychologist.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Bidders are not required to submit evidence when returning the ITT. This will be requested from the winning bidder only, prior to contract award. In order to ensure that small and medium sized enterprises and/or new entrants to the market are not discriminated against by virtue if their size or lack of trading history, bidders may select 1 of the 4 following options to allow their financial standing to be assessed: a) A copy of your audited accounts for the most recent 2 years, b) a statement of your turnover, profit and loss account and cash flow for the most recent year of trading, c) a copy of your cash flow forecast for the current year and a bankers letter outlining the current cash and credit position, d) alternative means of demonstrating financial status if trading for less than 1 year (e.g. a business plan for a new venture prepared or reviewed by a firm of professional accountants.
Minimum level(s) of standards possibly required: Prior to award the winning bidder will need to be able to demonstrate to the Authority’s satisfaction that they have sufficient financial security to deliver the contracted services.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
Bidders are not required to submit evidence when returning the ITT. This will be requested from the winning bidder only, prior to contract award. All bidders must give an undertaking to provide this evidence.
Minimum level(s) of standards possibly required:
As set out in the tender documentation. Therapists responsible for delivery of the services must hold accredited membership of The British Association for Counselling and Psychotherapy (BACP) and/or the The British Psychological Soiety (BPS) with full membership of of the Division of Counselling Psychology or equivalent bodies in other states. They should be registered with the Health and Care Professions Council (HPCC) as a Counselling Psychologist.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Counselling Psychologist is a protected title. Misuse of the title. false claims of registration or qualifications are criminal acts provided for under The Health and Social Work Professions Order 2001.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Tenderers will be required to self-certify their suitability through pass/fail questions. All bidders who successfully complete this stage will be taken through for evaluation Full details are available with the tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.3.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Witham:-Health-and-social-work-services./V92484623Y

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/V92484623Y

GO Reference: GO-2015126-PRO-6317919.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Essex Fire and Rescue Service
CM13 1AL Brentwood
Telephone: +44 1277239338
Internet address: www.essex-fire.gov.uk

Body responsible for mediation procedures

As above

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

As above

VI.5)Date of dispatch of this notice: