Employee health support services
Midlothian Council. UK-Dalkeith: health services
2012/S 64-104370
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Midlothian Council
Midlothian House, Buccleuch Street
Contact point(s): Corporate Resources
For the attention of: Susan Ferguson
EH22 1DN Dalkeith
UNITED KINGDOM
Telephone: +44 1312713168
E-mail: susan.ferguson@midlothian.gov.uk
Fax: +44 1316542797
Internet address(es):
General address of the contracting authority: www.midlothian.gov
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Employee health support services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: County of Midlothian.
NUTS code UKM23
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: County of Midlothian.
NUTS code UKM23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Midlothian Council has a requirement for Employee health support services which encompasses three core service areas. There core service areas have been divided into separate lots for which tenderers can bid for 1 or more lots. These are:
Lot 1 – Occupational health services;
Lot 2 – Employee assistance services and
Lot 3 – Physiotherapy services.
Employee health support services are required to support the Council’s ‘People Strategy’ and the implementation of policies aimed at maximising attendance and ensuring the health and wellbeing of employees.
The Supplier will be expected to work with Midlothian Council on the development and implementation of a shared electronic employee health support processing system that can be accessed both by the Supplier and the Council in order to manage and track appointments and referrals. The system will include secure electronic systems approved and agreed by the Council for the sending and receiving of reports/referrals.
Documents are available for download on the Public Contracts Scotland web site:
www.publiccontractsscotland.gov.uk
Lot 1 – Occupational health services;
Lot 2 – Employee assistance services and
Lot 3 – Physiotherapy services.
Employee health support services are required to support the Council’s ‘People Strategy’ and the implementation of policies aimed at maximising attendance and ensuring the health and wellbeing of employees.
The Supplier will be expected to work with Midlothian Council on the development and implementation of a shared electronic employee health support processing system that can be accessed both by the Supplier and the Council in order to manage and track appointments and referrals. The system will include secure electronic systems approved and agreed by the Council for the sending and receiving of reports/referrals.
Documents are available for download on the Public Contracts Scotland web site:
www.publiccontractsscotland.gov.uk
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224265.
II.1.6)Common procurement vocabulary (CPV)
85100000, 85147000, 85312320, 85142100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Employee health support services to cover:
Lot 1 – Occupational health services.
Lot 2 – Employee assistance services.
Lot 3 – Physiptherapy services.
Bidders may bid for one or more lots.
Estimated value excluding VAT:
Range: between 270 000 and 300 000 GBP
Lot 1 – Occupational health services.
Lot 2 – Employee assistance services.
Lot 3 – Physiptherapy services.
Bidders may bid for one or more lots.
Estimated value excluding VAT:
Range: between 270 000 and 300 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Initial 3 year contract with the option of 2 one-year extensions.
Description of these options: Initial 3 year contract with the option of 2 one-year extensions.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Occupational health services
1)Short description
Lot 1 is for the provision of occupational health services to Midlothian Council.
2)Common procurement vocabulary (CPV)
85100000, 85147000
3)Quantity or scope
These services will include dealing with management case referrals, occupational health and fitness for work assessments (e.g. pre-employment assessments, night workers), health surveillance, health promotion and occupational therapy.
Estimated value excluding VAT:
Range: between 150 000 and 165 000 GBP
Estimated value excluding VAT:
Range: between 150 000 and 165 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Physiotherapy services
1)Short description
Provision of direct physiotherapy service.
2)Common procurement vocabulary (CPV)
85142100
3)Quantity or scope
A telephone advice/booking service to be made available and a direct face to face physiotherapy service. Provision of information and publicity materials.
Estimated value excluding VAT:
Range: between 60 000 and 69 000 GBP
Estimated value excluding VAT:
Range: between 60 000 and 69 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Employee assistance services
1)Short description
Provision of employee assistance services for occupational psychology and counselling.
2)Common procurement vocabulary (CPV)
85312320
3)Quantity or scope
A telephone booking and telephone counselling service to be made available and a direct face to face counseling service. Provision of information and publicity materials.
Estimated value excluding VAT:
Range: between 75 000 and 84 000 GBP
Estimated value excluding VAT:
Range: between 75 000 and 84 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Fixed price contract. The Council will settle invoices within 30 days of receipt.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Where accounts cannot be submitted, provide a full explanation and in addition provide a bank letter outlining your current position.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Where accounts cannot be submitted, provide a full explanation and in addition provide a bank letter outlining your current position.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Tenderers are asked to provide as references the names, positions and addresses of two purchasers for whom they undertake similar services and whom Midlothian Council can approach at short notice in the event of the tenderer being shortlisted.
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Tenderers are asked to provide as references the names, positions and addresses of two purchasers for whom they undertake similar services and whom Midlothian Council can approach at short notice in the event of the tenderer being shortlisted.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Quality. Weighting 60
2. Price. Weighting 40
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MID/12/5
IV.3.2)Previous publication(s) concerning the same contract
Notice on a buyer profile
Notice number in the OJEU: 2011/S 216-352644 of 10.11.2011
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 14.5.2012 – 12:00
Place:
Place:
Secretariat Office, Midlothian House, Buccleuch Street, Dalkeith EH22 1DN, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The Chief Executive, Director of Finance, their nominees and elected members of the Council only will be entitled to be present.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Minimum 3 years, maximum 5 years.
Estimated timing for further notices to be published: Minimum 3 years, maximum 5 years.
VI.2)Information about European Union funds
VI.3)Additional information
The documentation is availbale to download from the Public Contracts Scotland web site: www.publiccontractsscotland.gov.uk.
Completed documentation must be submitted as hard copy to the Council no later than 12 noon on Monday 14.5.2012.
(SC Ref:224265).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
28.3.2012