Employee relocation services DfID

Employee relocation services DfID

Relocation Services for European Seconded National Experts.

UK-East Kilbride: employee relocation services

2012/S 91-150758

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for International Development
Abercrombie House, Eaglesham Road
G75 9EY East Kilbride
E-mail: c-patrick@dfid.gov.uk

I.2)Type of the contracting authority

European institution/agency or international organisation
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Relocation Services for European Seconded National Experts.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Lanarkshire.
NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Seconded National Experts (SNEs) are officials from EU member states on secondments to the European Commission (the Commission) and the European External Actions Service (EEAS). The Department for International Development (DFID) has 18 SNEs in Brussels. The UK SNE programme is seen as important to the UK Government’s policy of constructive engagement in Europe and gives direct working experience of the Commission to the 130 officials who are currently taking part.
Each year there are two intakes of around 650 people to the Commission’s National Experts in Professional Training (NEPT) Scheme. Whilst the majority of participants are drawn from the 27 member states, there are a number from non-EU countries. The UK has a special arrangement whereby 16 civil servants are sent to Brussels for each stage of work as seconded national civil servants. There is also a further arrangement, which allows the UK to send one NEPT to the Council secretariat.
A Relocation Service Provider (RSP) is required to work with new and existing Brussels- based DFID staff to make the relocation process as smooth and trouble-free as possible, allowing them to focus on and quickly settle in to their role, both on posting to Brussels and on return to their home base. The RSP may be required to provide some limited support as required outside of Brussels to wider regions/countries, for example, Luxembourg.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Up to 24 months subject to continued need and the satisfactory performance of the supplier.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

DFID does not provide advance funding, therefore service providers will be required to pre-fund all activities, before claiming reimbursement from DFID in arrears. The contract will be governed by English Law. Prices are not required at PQQ stage, however, when required prices must be quoted in GBP. DFID reserves the right to annul the process and to not award the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As stated in the Pre-Qualification Guidance available through the DFID Supplier Portal at http://www.dfid.gov.uk/Work-with-us/DFID-portal/.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of personnel. Weighting 30

2. Methodology. Weighting 50

3. Commercial. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PO 5889
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: null (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium-sized enterprises (SMEs). However any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Expressions of Interest must be submitted using the on-line Pre-Qualification Questionnaire available via the DFID Supplier Portal at http://www.dfid.gov.uk/Work-with-us/DFID-portal/ using the PQQ guidance available. Terms of Reference can also be found at this website address. DFID staff outside Procurement Group must not be contacted directly. Any questions on this requirement must be submitted via the Supplier Portal. Following assessment of PQQs DFID will invite short-listed applicants to submit full proposals and will inform those applicants not short-listed that they are unsuccessful. Prices are not required at Expression of Interest stage. When required, pricing must be in Sterling and payments under this contract will be made in Sterling. The contract will be governed by English Law. DFID reserves the right to annul the process and to not award the contract. DFID reserves the right to re-negotiate the terms of the contract at the stated break points. If terms cannot be reached during re-negotiation DFID reserves the right to revert to the market. Subject to continuing need and the satisfactory performance of the service provider, the contract may be extended by up to 24 months. Where circumstances require extension beyond the original contract duration and advertised extension period, DFID will consider doing so by means of the Negotiated Procedure where necessary conditionscan be met. From 1.4.2001 all UK development assistance has been fully untied which allows suppliers from anywhere in the World to bid for DFID contracts.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.5.2012