Employer Engagement Tender

Employer Engagement Tender

Employer Engagement and Vacancy Management Services.



1 Authority Details


Authority Name and Address

Renfrewshire Council

Renfrewshire House, Cotton Street,




Andrew Noble

+44 1418425720



Address from which documentation may be obtained

As in 1.1


Completed documents must be returned to:

As in 1.1

2 Contract Details



Employer Engagement and Vacancy Management Services


Description of the goods or services required

Renfrewshire Council seeks to appoint a suitably experienced organisation or consortium to provide an Employer Engagement and Vacancy Management Service in the Renfrewshire area as part of the ESF Priority 5 Renfrewshire Employability Partnership Programme.

Renfrewshire Employability Partnership Programme provides a range of services to support local residents to access and maintain employment. The Employer Engagement and Vacancy Management Service will support partners through providing a comprehensive and effective mechanism of engaging with local businesses to secure vacancies and placement opportunities for eligible REP clients. Key elements of service are likely to include:

– Development and implementation of a robust recruitment service for local (Renfrewshire Council) businesses

– Development and implementation of an REP Employer Offer customising as appropriate for each employer opportunity

– Engagement with local businesses to:

= Promote Employability and Economic Development services provided by Renfrewshire Council and partners

= Secure vacancies, training and work experience opportunities for REP eligible clients

= Secure leads for Renfrewshire Council Business Services

= Improve perceptions of employing individuals from REP target groups

It is a requirement of this Contract that the Employer Engagement and Vacancy Management Service develop working relationships with REP Service Partners and Renfrewshire Council Business Support Team and partners. The Contractor will be required to input vacancies to REP management Information System and run initial matches in partnership with Client Services partners.


NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=218531.


Notice Coding and Classification

152012 Management – Personnel
159999 other Consultancy
261200 Recruitment and Assessment

150 … Glasgow & Strathclyde


Total quantity or scope of tender

The anticipated value of this contract for a 12 month period is between ££80,000 and £90,000.

3 Conditions for Participation


Minimum standards and qualification required

Eligibility to Contract: Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) Regulations apply.

Completeness of submission: Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.

Compliance with Terms & Conditions and Specification: Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.

Capacity to deliver the required services: Tenderers must evidence ability to service the Contract by reference to resources by discipline in relation to the requirements.

Tenderers must provide details of any sub-contractors or external agencies they intend to use if they were successful in being awarded this Contract, detailing what tasks would be undertaken by each.

Financial stability: Tenderers must evidence a good high street credit rating and an annual turnover as noted below of at least £360,000

The Council will use Equifax to assist in its determination of the organisations financial status and risk. Tenderers must have an Equifax Score Check Grade of D or above to pass this stage of the bid selection evaluation. For the avoidance of doubt, a score of D minus will be acceptable. It is recommended that candidates review their own Equifax Score Check Grade in advance of submitting their tender submission. If following this review Tenderers consider that the Equifax Score Check Grade does not reflect their current financial status, details of this should be provided within the Tender Submission, complete with evidence of a good high street credit rating (the equivalent of Equifax Score Check Grade D) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of Tenderer’s financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have an Equifax or equivalent rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified. Where a consortium bid is received, the Equifax Rating of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover. Where the Tenderer is a subsidiary of a group but is applying as a company and fails to meet the minimum financial turnover requirements or minimum Equifax Score Check Grade (or equivalent) as a company, a parent company guarantee will be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. If a parent company guarantee is required, the parent company must provide confirmation of agreement to the provision of a parent company guarantee. Where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, an Equifax report will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria for consideration.

Adequate insurance provision: Tenderers must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place:

– Employers Liability at 5000000 GBP

– Third Party Liability at 1000000 GBP

– Professional Indemnity at 1000000 GBP

Compliance with all relevant statutory obligations (e.g. Equal Opportunities etc) Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy

Suitable Health & Safety policies & practices: Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date Health & Safety Policy

Suitable Quality policies & systems / practices: Tenderers must provide evidence of robust Quality policies and systems / practices in operation. Tenderers will also be required to provide their up to date Quality Policy. This should include details of systems and procedures for dealing with complaints including escalation points, timelines and personnel responsible at each stage.

Tenderers must evidence as part of their Tender Submission, their commitment to continuous improvement by way of identifying and implementing improvement opportunities and the benefits derived.

Suitable processes, systems and technologies in place for managing the Contract Tenderers must confirm their commitment to use MegaNexus, the Council online Client Management and Information System.

Tenderers must detail all other processes, systems and technologies they will utilise to manage the contract, including but not exclusively, arrangements for preparing and submitting invoices to the Council (Tenderers should note that the Council will require, as a minimum, a monthly statement of expenditure and activity to support all invoices).

Experience and track record Tenderers must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the Contract. Track record shall be assessed by way of references provided.

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority



Time Limits

22-02-2012  Time  12:00

b) Time-limit for obtaining documentation

c) Estimated award date  30-03-2012


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

Tenders will be evaluated on a price:quality ratio of 60/40.

Please register your interest in this requirement on the Public Contract Scotland Portal. Firms expressing an interest in any other manner will be directed to express their interest via the Public Contracts Scotland portal.

Renfrewshire Council intends to use an e-Tendering system in this procurement exercise and all tender submissions must be submitted via this e-Tendering system in order to be considered.

Please note that this Contract Notice is seeking expressions of interest only. All companies that register an interest will then be issued the documentation by automated email. Any company that has expressed an interest and do not receive notification should contact Karen McKenzie on 0141 842 5734 or karen.mckenzie@renfrewshire.gov.uk.

For the avoidance of doubt, tender submissions submitted via the Public Contracts Scotland web-portal will NOT be considered.

Tenderers should submit all questions relating to the tender through the e-tender system’s bulletin board. Questions submitted in any other manner will not be responded to (including questions submitted by email).

Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

The minimum timeframe during which the tenderer must maintain the tender is 120 days.

Persons authorised to be present at the opening of tenders will be any person as authorised by the Director of Finance and Corporate Services.

(SC Ref:218531)