Employer's Agent Framework North of England

Employer’s Agent Framework North of England

Services may include (without limitation) drafting project plans, managing site acquisition, building and scoping design and planning services, procurement of developers, preparing employer’s requirements.

United Kingdom-Carlisle: Construction supervision services

2015/S 088-158991

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Two Castles Housing Association Limited for itself and acting as a Central Purchasing Body on behalf of its present and future development partners comprising of local authorities, ALMOs and registered providers of social housing who access social housing grant in the North of England (defined as within an 80 mile radius of Carlisle and a 100 mile radius of Newcastle-Upon-Tyne).
3 Castle Street
Contact point(s): Two Castles Housing Association Limited
For the attention of: Rob Brittain and/or Greg Denwood
CA3 8SY Carlisle
UNITED KINGDOM
E-mail: euprocurement@twocastles.org.uk

Internet address(es):

General address of the contracting authority: http://www.twocastles.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

TBC
TBC
TBC TBC
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Employer’s Agent Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Various locations throughout the North of England within an 80 miles radius Carlisle and a 100 mile radius of Newcastle upon Tyne.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 225 000 and 525 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority wishes to establish a Framework for the delivery of Employer’s Agent Services in respect of its development programme. The Contracting Authority has a development programme of new build and major regeneration schemes across the North of England with an estimated value of between 15 000 000 to 35 000 000 GBP over the next 4 years. The selected consultants must be experienced in undertaking Employers Agent Services on a variety of new build refurbishment and regeneration projects.
Services may include (without limitation) drafting project plans, managing site acquisition, building and scoping design and planning services, procurement of developers, preparing employer’s requirements and tender documentation, acting as Employer’s Agent/Client Representative under the Building Contract/Development Agreement, managing handover, benchmarking performance and organising post project completion reviews.
It is important to the Contracting Authority to achieve value for money on all its development projects and therefore the selected consultants must be able to demonstrate experience of utilising robust benchmarking tools to test value for money at each stage of the development process and using complex and innovative development fee structures. The Framework will be divided in to 2 lots; each Lot will be awarded a non-exclusive Framework Agreement. 1 consultant shall be appointed for each Lot. The same consultant will not be appointed for both Lot 1 and Lot 2. Lot 1 is for a Strategic and Project Employer’s Agent to oversee the implementation of the development programme and Lot 2 is for a Project Employer’s Agent to be employed on a project by project basis to fulfil the role of Employer’s Agent/Client Representative under the Building Contract/ Development Agreement. The Strategic and Project Employer’s Agent will be required to fulfil the role of Project Employer’s Agent on individual projects. If a consultant is successfully appointed to Lot 1, their tender for Lot 2 will be automatically disqualified.

II.1.6)Common procurement vocabulary (CPV)

71520000, 71521000, 71530000, 71540000, 71541000, 72224000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 225 000 and 525 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Strategic and Project Employer’s Agent

1)Short description

The Strategic and Project Employer’s Agent is to oversee the implementation of the development programme. The Strategic and Project Employer’s Agent will be required to fulfill the role of Employer’s Agent/Client Representative under the Building Contract/Development Agreement on invidual projects and will be responsible for benchmarking, record-keeping, measurement of KPIs and monitoring the strategic process of the development programme.

2)Common procurement vocabulary (CPV)

45111000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 135 000 and 315 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Project Employer’s Agent

1)Short description

The Project Employer’s Agent will be employed on a project by project basis to fulfil the role of Employer’s Agent/Client Representative under the Building Contract/ Development Agreement. The Project Employer’s Agent will be required to feed in KPI data and keep records, as required by the Strategic and Project Employer’s Agent, in order to monitor the development programme.

2)Common procurement vocabulary (CPV)

45111000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 90 000 and 210 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payment arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Initial Tender Questionnaire (ITQ) and respond to an Invitation to Tender (ITT) consistent with the provisions of Directive 2004/18/EEC and amending legislation. The ITQ and ITT are available as detailed in VI.3. The ITQ and ITQ must be returned by the date stipulated in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Initial Tender questionnaire (ITQ) and respond to an Invitation to Tender (ITT) consistent with the provisions of Directive 2004/18/EEC and amending legislation. The ITQ and ITT are available as detailed in VI.3. The ITQ and ITT must be returned by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required: As set out in ITQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a Initial Tender questionnaire (ITQ) and respond to an Invitation to Tender (ITT) consistent with the provisions of Directive 2004/18/EEC and amending legislation. The ITQ and ITT are available as detailed in VI.3. The ITQ and ITT must be returned by the date stipulated in IV.3.4.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to award 1 Framework Agreement for Lot 1 and 1 Framework Agreement for Lot 2.
The Contracting Authority reserves the right not to award any Framework Agreement pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of its discretion. For avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any Framework Agreement with the Contracting Authority shall be incurred entirely at that applicants/tenderer’s risk. The Contracting Authority reserves the right to award none or all of the lots.

The Contracting Authority will make the ITT and ITQ available for download on its website (http://www.twocastles.org.uk/).

The Framework Agreement may be subject to extension at the discretion of the Contracting Authority.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
MC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 1603704999

VI.5)Date of dispatch of this notice:

5.5.2015