Employer’s Agent Tender – Southend-on-Sea Borough Council

Employer’s Agent Tender – Southend-on-Sea Borough Council

Provision of Employer’s Agent (inclusive of Quantity Surveyor and Principal Designer Roles).

United Kingdom-Southend-on-Sea: Architectural, construction, engineering and inspection services

2019/S 135-332801

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southend-on-Sea Borough Council
Civic Centre
United Kingdom
Telephone: +44 170250000
E-mail: procurementadvisors@southend.gov.uk
NUTS code: UKH31
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Tender for the Provisioning of an Employer’s Agent (inclusive of Quantity Surveyor and Principal Designer Roles)

Reference number: DN419331

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Southend-on-Sea Borough Council is seeking to appoint a consultant to act as the employer’s agent (including quantity surveyor) and principal designer, on a Council led project to build a number of new homes within the borough. Further information can be found in the tender documents which can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

II.1.5)Estimated total value

Value excluding VAT: 195 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH31
Main site or place of performance:


II.2.4)Description of the procurement:

This procurement process will be carried out in accordance with The Public Contracts Regulations 2015 ‘Restricted’ Tender Procedure.

As part of this ‘Restricted’ procedure, the client invites electronic responses from organisations who wish to competitively tender for the opportunity to be appointed as employer’s agent (inclusive of quantity surveyor role) and principal designer for the project outlined below.

Southend-on-Sea Borough Council owns a large number of back land and underused garage sites within the Southend area. Following an in-depth Feasibility Study of 32 of these sites, the Council opted to push forward with an affordable house building programme. Phases 1 and 2 have been completed, delivering 34 affordable rented dwellings. Phases 3 and 4 have now been identified:

— Phase 3 of the HRA Land Review Project consists of the redevelopment of 5 under utilised garage sites in the east of the borough, within the Shoeburyness Ward,

— Phase 4 consists of 3 sites within Lundy Close estate within the St Laurence ward, utilising areas of land to the east of the housing estate bordering the industrial estate.

The projected Construction Budgets are 4 900 000 GBP for Phase 3, and 6 100 000 GBP for Phase 4, totalling 11 100 000 GBP. The key objective of this procurement process is to appoint an Employer’s Agent (including Quantity Surveyor) and Principal Designer to take both Phases from RIBA Design Stage One through to stage 7 (subject to the Lead Architect securing planning permission (RIBA Design Stage 3)). The Construction Budgets maybe subject to change.

The supplier questionnaire (SQ) and draft tender documents can be accessed via:


The deadline for receipt of clarification requests relating to the SQ Documents is: noon 2.8.2019.

The deadline for submission of completed SQ Responses is: 14:00 Tuesday 13.8.2019.

The minimum level requirements are covered in full in the documents provided on the electronic tendering system. This includes, but is not limited to detail on financial standing, minimum annual turnover requirement and insurance levels. All elements which are pass/fail are fully explained within the documentation provided as part of the procurement and the related online questionnaire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 195 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 18/11/2019
End: 30/12/2022
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

Further detail of the Councils approach is confirmed in the procurement documents.

Where the number of applicants is below the minimum number, the Council may continue the procedure by inviting the Applicants with the required capabilities only. In line with the Regulation 65.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Additional services or supplies may be purchased as a result of the award of this procurement.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if requirements are met in accordance with Article 58 of the Directive 2014/24/EU of the European Parliament and of The Council and Regulation 58 of the Public Contracts Regulations 2015 and as set out in the Supplier Questionnaire which is available from the address in Part I.1.

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/08/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:


GO Reference: GO-2019712-PRO-15096781

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Courts of Justice, Strand
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: