Enabling contract for the repair of various SLV and PMT equipment

Enabling contract for the repair of various SLV and PMT equipment

8 Lots: Lot 1: Repair of Gearboxes, Transfer Boxes, Axle Transmissions and Differentials as used on various vehicle fleets such as Leyland DAF / Land Rover / Pinzgauer and Foden.

UK-Telford: repair and maintenance services of motor vehicles and associated equipment

2012/S 225-370802

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Support Group (DSG), DSG Support Group
DSG Land Supply Business Unit, Building B15, Mod Donnington
TF2 8JT Telford

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Enabling contract for the repair of various SLV and PMT equipment and assemblies.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code UKG21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of motor vehicles and associated equipment. The Authority has a potential requirement for the repair/overhaul of various Axles, Gearboxes, Transfer Assemblies and Hydraulic Assemblies used on various fleet vehicles currently in service in the UK Ministry of Defence (MoD). At present the possible future requirement covers, but is not limited to, the following Categories Lots:
Lot 1: Repair of Gearboxes, Transfer Boxes, Axle Transmissions and Differentials as used on various vehicle fleets such as Leyland DAF / Land Rover / Pinzgauer and Foden.
Lot 2: Repair of Steering Gear and Hydraulics as used on various vehicle fleets such as Foden / Land Rover / MAN SV / Leyland Daf and Pinzgauer.
Lot 3: Repair of Axles, Gearboxes and Transfer Boxes as fitted to the GSG MAN SV Vehicle fleet.
Lot 4: Repair of Prop Shafts as used on various vehicle fleets such as MAN SV / Foden and Leyland DAF.
Lot 5: Repair of Axles and Transmissions as fitted on the GSG OSHKOSH Wheeled Tanker Fleet.
Lot 6: Repair of Various (Axletech and Marmon-Herrington) Axle Assemblies as fitted on various PMT Vehicle Fleets.
Lot 7: Repair of Various (Fabco Cushman & Axletech) Transfer Gearboxes as fitted on various PMT Vehicle Fleets.
Lot 8: Repair of Various Shepherd / TRW etc Steering and Hydraulic Assemblies as fitted on various PMT Vehicle Fleets.
The successful Contractor(s) will be required to overhaul/repair Articles as per OEM Specification with an accompanying Certificate of Conformance detailing results of output tests. The successful Contractor(s) will need to be able to supply, as necessary, certain major components, in addition to the overhaul process, where found to be missing or unserviceable due to the nature of usage by the MoD Customer.
Successful Contractor(s) will be expected to arrange the subsequent packaging to appropriate Military Packing Levels and deliver articles to the Authority post completion of the overhaul activity.
Companies wishing to express an interest must have the capability to arrange dynamic load testing (where applicable), through the use of a dynamometer to establish OEM Performance Specifications.
The Authority may wish to conduct a pre-qualification exercise to assist in the down selection of prospective Tenderers. Only those companies who can demonstrate a sufficient level of competence, experience and resources against the Authority’s pre-qualification criteria will be invited to tender. It should be noted that the AWARD software package may be used as part of the pre-qualification/tender evaluation process.
QA Standards or equivalent: The Contractor shall hold and maintain a certification to BS EN ISO 9001:2000/2008, issued by an accredited certification body.
Interested parties should submit their Expression of Interest for this requirement indicating which lot(s) they are interested in supporting to:
Miss Nikki Pratt, GSG Procurement Manager, DSG Land Supply, Bldg B15, MOD Donnington, Telford, Shropshire, TF2 8JT and as a minimum should supply the following:
(i) Evidence of current ISO accreditation including the scope of requirement.
(ii) Demonstration of access to genuine OEM Parts
Please note that the Authority reserves the right to exclude any potential suppliers whose ISO accreditation does not cover the scope of the Authorities requirement.
Expressions of Interest should not exceed 2 A4 pages.
Please note that late expressions will not be considered, nor will expressions where no ISO Certificate with appropriate scope is provided.
The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgement of the potential supplier.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20121120-DCB-4398893.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Support Group (DSG), DSG Support Group

Body responsible for mediation procedures

Defence Support Group (DSG), DSG Support Group

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Support Group (DSG), DSG Support Group

VI.5)Date of dispatch of this notice: