Endoscopy Tender

Endoscopy Tender

A Rented Self-Contained Endoscopic Decontamination Solution.

UK-Stanmore: endoscopes

2012/S 213-352491

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal National Orthopaedic Hospital NHS Trust
Brockley Hill, Middlesex
HA7 4LP Stanmore
E-mail: luke.alovisi@rnoh.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

A Rented Self-Contained Endoscopic Decontamination Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Endoscopes. Endoscopy, endosurgery devices. Sterilisation, disinfection and hygiene devices. Medical hospital services. The Royal National Orthopedic Hospital NHS Trust (RNOH) wishes to procure the services of supplier to provide a Rented Self-Contained Endoscopic Decontamination Solution with full traceability, fully compliant and to include on-going maintenance.
The successful supplier will be required to meet the service requirements required by RNOH to enable them to meet the standards advised in the CQC Standard 4 and HTM 01-06.
There is little evidence that the demand cannot be delivered by utilising an on-site supplied service but there will be a requirement for this service to be provided in a simple portable and easily maintainable room.
RNOH’s current demand for scopes per week is as follows:
1. Speech & Language Therapy – 6 nasopharygoscopes per week
2. Anaesthetic Fibre optic Laryngoscope – 4 per week
3. Urology 16 cystoscopes per week
Also used is the current demand for urological cystoscopy and botox insertion undertaken by the Urologist each week.
The total number of endoscopes that RNOH currently owns which it would need to reprocess at any one time is:
8 endoscopes
The tender specification will cover the supply, installation and commissioning of a rented automated Endoscope reprocessing equipment, including tracking and storage.
It is expected that the unit will be available 7 days per week and will be operated by the staff from the RNOH Theatre Sterile Service Department. The successful supplier will be required to provide training on the use of the equipment for those staff intending to use it and the training will need to be acknowledged.
The aims of this service are as follows:
1. Provide safe equipment for the care of patients
2. Enable onsite decontamination of endoscopes to be undertaken in a compliant environment
3. Provide enough scope capacity to enable an increased elective work
4. Provide a single turnkey solution to reduce the current complexity of challenges
II.1.6)Common procurement vocabulary (CPV)

33168100, 33168000, 33191000, 85111200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 350 000 and 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract is for 36 months with an option to extend for a further 24 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium bid is acceptable but the contracting authority reserves the right to require any contract(s) to be entered into with a single legal entity (whether a lead contractor or a special purpose vehicle).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ, which is available by following the instructions in section VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ, which is available by following the instructions in section VI.3.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ, which is available by following the instructions in section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ, which is available by following the instructions in section VI.3.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Parties who express interest will be sent a Pre Qualification Questionnaire (PQQ). The PQQ must be submitted no later than by the time and date set out at section IV.3.4.
All PQQ’s must be submitted via Delta eSourcing. PQQ’s will not be accepted by any other means.
Suppliers instructions how to express interest in this tender:
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 99X7ZH3M72. Please ensure you follow any instruction provided to you here.
The deadline for submitting your PQQ response is 3.12.2012 at 09:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

The contracting authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part.
The contracting authority is not responsible for any costs incurred by offerors in relation to the participation in this process. GO Reference: GO-201272-PRO-4035713. GO Reference: GO-20121031-PRO-4356295.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the decision to award the contract is communicated to tenderers in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.10.2012