Energy advice consultancy framework agreement

Energy advice consultancy framework agreement

Highland Council

UK-Inverness: energy-efficiency consultancy services

2012/S 18-029053

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highland Council
c/o Town House, High Street
Contact point(s): Procurement Section – Finance
For the attention of: FM Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463703890
E-mail: procurement.unit3@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Albyn Housing Society

Cairn Housing Association

Lochaber Housing Association

Pentland Housing Association

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Energy advice consultancy framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Highland.
NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 24
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 250 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Registered Social Landlords in Highland are inviting applications from suitably qualified, competent, capable and experienced service providers who may wish to be considered for inclusion on the tender list to create a framework agreement for the provision of energy advice to domestic housing tenants for new domestic heating installations and new build domestic properties in Highland.
The RSLs involved include Albyn Housing Society, Cairn Housing Association, The Highland Council, Lochaber Housing Association and Pentland Housing Association.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=218709.

II.1.6)Common procurement vocabulary (CPV)

71314300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – Caithness

1)Short description

Energy advice consultancy.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Sutherland

1)Short description

Energy advice consultancy in the geographical area defined.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 – Skye & Locahalsh

1)Short description

Energy advice consultancy in the geographical area defined.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 – Lochaber

1)Short description

Energy advice consultancy in the geographical area defined.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot 6 – Inverness

1)Short description

Energy advice consultancy in the geographical area defined.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Lot 7 – Nairn

1)Short description

Energy advice consultancy in the geographical area defined.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Lot 8 – Badenoch & Strathspey

1)Short description

Energy advice consultancy in the geographical area defined.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 – Ross & Cromarty

1)Short description

Energy advice consultancy in the geographical area defined.
2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim payments based on the requirements of any individual call-off contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As required by the PQQ.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As required by the PQQ.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As required by the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 24
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HC/RSLs/EnergyAdvice/01-2012
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.2.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2015.
VI.2)Information about European Union funds
VI.3)Additional information

Consultants will be required to complete a pre-qualification questionnaire (PQQ) for this contract. The purpose of the PQQ is to identify a number of suitably qualified and experienced companies who will be invited to submit a tender. The Highland Council will use the information provided in response to the PQQ to determine which organisations are most suited, in the opinion of the evaluation panel, in terms of technical knowledge and experience, and organisational and financial standing to submit a tender. Any person wishing to receive PQQ documents should register their interest through this website, any queries please e-mail procurement.unit3@highland.gov.uk.

The completed PQQ documentation must be returned no later than 12:00 noon on Friday 24.2.2012.
(SC Ref:218709).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Finance – Procurement Section
c/o Town House, High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit3@highland.gov.uk

VI.5)Date of dispatch of this notice:24.1.2012