Energy Brokering and Management Services London

Energy Brokering and Management Services London

Procurement of Strategic Partner(s) to provide Energy Brokering and Management Services.

United Kingdom-London: Energy and related services

2013/S 160-279784

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Energy for Education Co-operative Limited
80 Stormont Road
For the attention of: Mark Stevenson
SW11 5EL London
UNITED KINGDOM
Telephone: +44 2077718952
E-mail: mark@energyforeducation.coop

Internet address(es):

General address of the contracting authority: http://www.energyforeducation.coop

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA28588

Further information can be obtained from: Energy for Education Co-operative Limited
80 Stormont Road
For the attention of: Mark Stevenson
SW11 5EL London
UNITED KINGDOM
Telephone: +44 7738531570
E-mail: mark@energyforeducation.coop
Internet address: http://www.energyforeducation.coop

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Energy for Education Co-operative Limited
80 Stormont Road
For the attention of: Mark Stevenson
SW11 5EL London
UNITED KINGDOM
Telephone: +44 7738531570
E-mail: mark@energyforeducation.coop
Internet address: http://www.energyforeducation.coop

Tenders or requests to participate must be sent to: Energy for Education Co-operative Limited
80 Stormont Road
For the attention of: Mark Stevenson
SW11 5EL London
UNITED KINGDOM
Telephone: +44 2077718952
E-mail: mark@energyforeducation.coop
Internet address: http://www.energyforeducation.coop

I.2)Type of the contracting authority

Other: Co-operative (registered under the Industrial and Provident Societies Act)
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Co-operative Members

Co-operative Customers

Co-operative Associated Institutions

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Procurement of Strategic Partner(s) to provide Energy Brokering and Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 5 000 000 GBP
Frequency and value of the contracts to be awarded: On delivery of Energy Brokering and Management services to individual customers through Framework Agreement.

II.1.5)Short description of the contract or purchase(s)

The education market is undergoing a period of significant change. In particular as schools convert to academies they are given more autonomy including the responsibility for procuring many core services themselves. Energy is one of those services, and as energy is such a complex market academies rarely have the in-house knowledge or the time to procure their energy in the most effective way.
The Energy for Education Co-operative, in response to requests from the market place, will act as a procurement partner for schools, providing a transparent and trustworthy procurement service. The Co-operative is a unique professional buying organisation formed to serve the rapidly changing education market of Multi Academy Trusts, Academy Chains and Free Schools. Our aim is to provide high quality, ethical and transparent energy procurement and management services to any educational establishment including Schools, Academies, Multi Academy Trusts, Free Schools, Independent and Private Schools, Universities and Colleges as well as other not-for-profit and third sector organisations.
There are approximately 3 000 secondary schools, 17 000 primary schools and 2 500 Independent Schools in the UK.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=107817.

II.1.6)Common procurement vocabulary (CPV)

71314000, 71314200, 71314300, 65400000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Provision of energy contracts and associated management services in partnership with the co-operative to members, associated institutions and customers. Services include new utility contracts, energy management services, bill validation, CRC reporting etc.
Value is based on assumed commission and service charges.
Estimated value excluding VAT:
Range: between 1 500 000 and 5 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial contract will be for 3 years from date of contract award with an option to extend the contract for an additional 1 year.
Provisional timetable for recourse to these options:
in months: 33 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payments on successful contract award of utility contracts and other associated services.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 157-274188 of 14.8.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 26.9.2013 – 09:00
Place:

E4E Office, 80 Stormont Road, London, SW11 5EL

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tender documents are available to download from http://www.energyforeducation.coop/Pages/OJEU-Procurement-Documents.aspx

The education market is undergoing a period of significant change. In particular as schools convert to academies they are given more autonomy including the responsibility for procuring many core services themselves. Energy is one of those services, and as energy is such a complex market academies rarely have the in-house knowledge or the time to procure their energy in the most effective way.
The Energy for Education Co-operative, in response to requests from the market place, will act as a procurement partner for schools, providing a transparent and trustworthy procurement service.
The Co-operative is a unique professional buying organisation formed to serve the rapidly changing education market of Multi Academy Trusts, Academy Chains and Free Schools. Our aim is to provide high quality, ethical and transparent energy procurement and management services to any educational establishment including Schools, Academies, Multi Academy Trusts, Free Schools, Independent and Private Schools, Universities and Colleges as well as other not-for-profit and third sector organisations.
There are approximately 3 000 secondary schools, 17 000 primary schools and 2 500 Independent Schools in the UK.
This tender will establish an OJEU compliant supplier framework agreement between the Energy for Education Co-operative Limited and the successful broker(s) which will be valid for the period of three (3) years from the date of contract award, with the possibility to extend for a further year. During this time E4E will call off new supply contracts against the framework agreement as and when they are required for members and associated organisations.
To comply with public sector procurement rules, each new supply agreement will be undertaken as a mini tender with a minimum of three quotes provided to the co-operative member or associated customer by the Energy Broker(s).
(MT Ref:107817)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.8.2013