Energy Consultancy and Energy Management Services

The principal purpose of this contract is to provide day to day account management to Home Group. In addition to this, the successful bidder will also be required to manage a complete tender process for both Gas and Electricity supply to Home Group’s commercial properties and provide expert advice on selecting the tender offer.

UK-Newcastle upon Tyne: Public utilities

2013/S 110-187690

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
Procurement, 2 Gosforth Park Way, Gosforth Business Park
For the attention of: Diane Tinnion
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912906079
E-mail: diane.tinnion@homegroup.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Home Group Ltd – The Provision of Energy Consultancy and Energy Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Various locations in England and Scotland.
NUTS code UKZ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The principal purpose of this contract is to provide day to day account management to Home Group. Enquiries are typically made directly to the service provider by employees via email and telephone. Approximately 11 enquiries with an additional 24 Change of Tenancy requests are made on a weekly basis.
In addition to this, the successful bidder will also be required to manage a complete tender process for both Gas and Electricity supply to Home Group’s commercial properties and provide expert advice on selecting the tender offer that is most suitable for Home Group’s requirements.
Gas – 647 sites with expenditure exceeding GBP 1.3 million;
Electricity – 1,202 sites (including 5 HH meters) and expenditure over GBP 1.3 million.
Due to the confidential nature of some of Home Group’s property addresses, a number of sites have been removed from the current portfolio. This information consists of:
Gas – 170 sites with expenditure exceeding GBP 111,000.
Please refer to Appendix I for further information on the current portfolio, location and usage.
In addition, there is evidence of expenditure with energy suppliers that Home Group is not contracted to. This is deemed as non-compliant spend with a recent review identifying the following expenditure outside of the approved contracts:
Electricity – expenditure in excess of GBP 58,000 with 12 suppliers;
Gas – expenditure in excess of GBP 1.1 m with 12 suppliers;
Sites – the above expenditure potentially covers over 500 meters.

II.1.6)Common procurement vocabulary (CPV)

65000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

200 000.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details included in the Invitation to tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details included in the Invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documentation.
Minimum level(s) of standards possibly required: As specified within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified within the tender documentation.
Minimum level(s) of standards possibly required:
As specified within the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.7.2013 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2013 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Prospective bidders are required to utilise the provision of our electronic ‘Opportunities Portal’ to download and submit all documentation within the tender.
This portal can be found at: www.housingprocurement.com

Prospective bidders must log onto the site and register as a supplier. Instructions and help are available from the home page. The PQQ document will then be available for completion. Queries from bidders can also be raised within the portal where they will be answered accordingly, allowing total transparency to all other participating bidders.
The Contracting Authority reserves the right to cancel the procurement/tender process and to not make an award of the contract and does not accept any liability for costs incurred in responding to the pre-qualification questionnaire or invitation to tender. Save for any mandatory periods, the timescales indicated in this Contract Notice are approximate and the Contracting Authority reserves the right to amend the same.
Home Group is acting as a central purchasing body on behalf of itself and potentially a range of contracting authorities who will be able to access this framework. Eligible bodies include:
Home Group and any existing or future subsidiary companies (see www.homegroup.org.uk for more information on the Group);

Other Registered Providers in England (providers registered with the Homes and Communities Agency, see www.homesandcommunities.co.uk) and Social Landlords in Scotland (providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk);

Charitable Organisations registered with the Charity Commission for England and Wales (see www.charity-commission.gov.uk) or the Office of the Scottish Charity Regulator (see www.oscr.org.uk) whose charitable purposes include, but not are limited to, the prevention or relief of poverty; the advancement of education; the advancement of health or saving of lives; the advancement of citizenship or community development; the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage; and, any other purposes currently recognised as charitable and any new charitable purposes which are similar to another charitable purpose; and Social Enterprises involved in the provision of housing related services/activities or whose activities are similar to those listed above in respect of charitable organisations.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.6.2013