Energy Efficiency Information, Support and Advice Service

Provision of an Energy Efficiency Information, Support and Advice Service

The Councils require the provision of a free impartial advice, support and information service on all aspects of fuel poverty and energy efficiency to help alleviate fuel poverty, improve the energy efficiency of housing, maximise residents’ income and reduce carbon emissions.

UK-Aberdeen: energy-efficiency consultancy services

2012/S 198-326042

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeenshire Council
Woodhill House, Westburn Road
Contact point(s): Central Procurement Unit
For the attention of: Michael Annand
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeenshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

Further information can be obtained from: Aberdeenshire Council
Woodhill House, Westburn Road
Contact point(s): Central Procurement Unit
For the attention of: Michael Annand
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aberdeenshire Council
Woodhill House, Westburn Road
Contact point(s): Central Procurement Unit
For the attention of: Michael Annand
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

Tenders or requests to participate must be sent to: Aberdeenshire Council
Woodhill House, Westburn Road
Contact point(s): Corporate Services
For the attention of: Director of Corporate Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of an Energy Efficiency Information, Support and Advice Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Aberdeenshire and Aberdeen City.
NUTS code UKM50

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Councils require the provision of a free impartial advice, support and information service on all aspects of fuel poverty and energy efficiency to help alleviate fuel poverty, improve the energy efficiency of housing, maximise residents’ income and reduce carbon emissions.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=241722.

II.1.6)Common procurement vocabulary (CPV)

71314300, 71314000, 71314200

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Maximum value of both lots for three years is 639 000 GBP.
Estimated value excluding VAT:
Range: between 0 and 639 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 1.4.2016

Information about lots

Lot No: 1 Lot title: Aberdeenshire

1)Short description

The entire geography of Aberdeenshire Council.
2)Common procurement vocabulary (CPV)

71314000, 71314200, 71314300

3)Quantity or scope

Maximum of 67 000 per year GBP; 201 000 GBP over 3 years.
Estimated value excluding VAT:
Range: between 0 and 201 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2013. Completion 1.4.2016
5)Additional information about lots
Lot No: 2 Lot title: Aberdeen City

1)Short description

The geography of Aberdeen City in its entirety.
2)Common procurement vocabulary (CPV)

71314000, 71314300, 71314200

3)Quantity or scope

Maximum of 146 000 GBP per year; 438 000 GBP over 3 years.
Estimated value excluding VAT:
Range: between 0 and 146 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2013. Completion 1.4.2016
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details in ITT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details in ITT and appendices.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details in ITT.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details in ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
Details in ITT.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Details in ITT.
Minimum level(s) of standards possibly required: Details in ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AS 688/ASS/200
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.11.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 21.3.2013
IV.3.8)Conditions for opening tenders

Date: 21.11.2012 – 14:00
Place:

Woodhill House, Aberdeenshire Council, Westburn Road, AB165GB.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Mid to late 2015.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:241722).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.10.2012