Energy Procurement and Energy Bureau Services

Energy Procurement and Energy Bureau Services

Compliant Procurement Solutions Ltd (CPS) is seeking to create a framework agreement for energy procurement, bill validation/bureau services and historic cost recovery and auditing services. The framework agreement will be divided into 3 lots and will be for duration of 4 years.

United Kingdom-London: Energy and related services

2014/S 055-092451

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Compliant Procurement Solutions Ltd
32 Grosvenor Street, Suite 6
For the attention of: David Sterling
W1K 4QS London
UNITED KINGDOM
Telephone: +44 8000075751
E-mail: tenders@compliantprocurementsolutions.co.uk

Internet address(es):

General address of the contracting authority: http://www.compliantprocurementsolutions.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA29448

Electronic access to information: Please submit interest using the www.mytenders.org website. Documents can be accessed from http://www.compliantprocurementsolutions.co.uk/frameworks.html
Further information can be obtained from: Compliant Procurement Solutions Ltd
32 Grosvenor Street, Suite 6
For the attention of: David Sterling
W1K 4QS London
UNITED KINGDOM
Telephone: +44 8000075751
E-mail: tenders@compliantprocurementsolutions.co.uk
Internet address: http://www.compliantprocurementsolutions.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Compliant Procurement Solutions Ltd
32 Grosvenor Street, Suite 6
For the attention of: David Sterling
W1K 4QS London
UNITED KINGDOM
Telephone: +44 8000075751
E-mail: tenders@compliantprocurementsolutions.co.uk
Internet address: http://www.compliantprocurementsolutions.co.uk/frameworks.html

Tenders or requests to participate must be sent to: Compliant Procurement Solutions Ltd
32 Grosvenor Street, Suite 6
For the attention of: David Sterling
W1K 4QS London
UNITED KINGDOM
Telephone: +44 8000075751

I.2)Type of the contracting authority

Other: procurement consortium
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.compliantprocurementsolutions.co.uk/ojeu-framework-permissible-users.html

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

(Competed) Energy procurement, bill validation/bureau and historic cost recovery/auditing services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 250 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Compliant Procurement Solutions Ltd (CPS) is seeking to create a framework agreement for energy procurement, bill validation/bureau services and historic cost recovery and auditing services. The framework agreement will be divided into 3 lots and will be for duration of 4 years.
The framework agreement is for use by CPS and all UK registered social landlords. Details of permissible users can be found on www.compliantprocurementsolutions.co.uk/ojeu-framework-permissible-users.html

CPS will appoint 3 tenderer’s to become framework supplier’s for each lot. Framework users will be able to ‘Call Off’ from the framework by using the mini-competition system.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=114380

II.1.6)Common procurement vocabulary (CPV)

71314000, 71314200, 79418000, 71314300, 90713000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 250 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 3 Lot title: Historic cost recovery and auditing

1)Short description

For the provision of historic cost recovery and auditing services.
2)Common procurement vocabulary (CPV)

71314000

3)Quantity or scope

The following services will be included as a minimum to the service provider’s customer offering for lot 3 services:
— data collation and customer requirement gathering;
— analysis, assessment and reporting of identified over-charges;
— securing refunds for customer; and
— implementation of on-going saving initiatives.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tender’s applying for lot 3 are able to tender for this lot separately or together with lots 1 and 2.
Lot No: 2 Lot title: Bill validation/bureau services

1)Short description

For the provision of bill validation/bureau services.
2)Common procurement vocabulary (CPV)

71314000, 71314200

3)Quantity or scope

The following services will be included as a minimum to the service provider’s customer offering for lot 2 services:
— data collation and customer requirement gathering;
— copy/original invoices are received directly from energy suppliers/ customers in electronic/paper format and validated to determine whether these are correct for payment;
— reports to be generated showing the details of the invoices which have passed the validation process for use as remittance advice and for uploading automatically into finance systems;
— additional reports to identify incorrect invoices to be issued to customers/suppliers. The reasons for failures should be shown on the report so that suppliers can correct accordingly;
— ensuring incorrect invoices are resolved accordingly and passed for payment;
— ensuring customer payments are allocated correctly by the supplier;
— dealing with notices to disconnect, overdue payment notices, notification of legal action, warrant application, court action etc.;
— ensuring a full billing history is maintained including determining whether invoices have not been received on time;
— managing customer related billing queries and meter reads; and
— managing supplier related billing queries, site visit requests etc.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots 1 and 2 are connected. To be considered for either of lot 1 or lot 2, tenderers must complete both lot specific questions. Failure to do so will result in application ineligibility for both lots.
Lot No: 1 Lot title: Energy procurement

1)Short description

This comprises the provision of energy (electricity and gas) procurement services including fixed, flexible and basket options.
2)Common procurement vocabulary (CPV)

71314000, 79418000

3)Quantity or scope

The following services will be included as a minimum to the service provider’s customer offering for lot 1 services:
— data collation, analysis and assessment;
— customer requirement gathering and energy tender creation;
— energy supplier bid evaluation and presentation of bids to customer;
— managing customer bid acceptances and lock-in contracts;
— managing supply registration process;
— managing contract renewals process;
— ability to provide fixed, flexible and basket procurement options;
— customer compliance with UK and EU procurement regimes.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots 1 and 2 are connected. To be considered for either of lot 1 or lot 2, tenderers must complete both lot specific questions. Failure to do so will result in application ineligibility for both lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority requires all tenderers to identify whether and which subcontracting or consortium arrangements apply in the case of their tender and precisely which entity they propose to be the service provider.
For the purposes of this ITT, the following terms apply:
— consortium arrangement. Groups of companies come together specifically for the purpose of bidding for appointment as the service provider and envisage that they will establish a special purpose vehicle as the prime contracting party with the Authority;
— subcontracting arrangement. Groups of companies come together specifically for the purpose of bidding for appointment as the service provider, but envisage that one of their number will be the service provider, the remaining members of that group will be subcontractors to the service provider.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to ITT document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
Minimum level(s) of standards possibly required: Tenderers will be required to provide the following:
— an up-to-date risk assessment from an independent credit reference agency such as Dun & Bradstreet or equivalent. Organisations considered “High risk” e.g. D&B risk of failure rating of 4 or greater or where no response has been submitted will not be considered.
— Confirm and provide evidence of the following minimum insurances levels:
— Employers’ Liability Insurance (min. level of cover 1 000 000 GBP),
— Public Liability Insurance (min. level of cover 1 000 000 GBP),
— Professional Indemnity Insurance (min. level of cover 1 000 000 GBP).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents.
Minimum level(s) of standards possibly required:
— Tenderers must be able to meet the minimum criteria of providing management information in the form of CPS Reports as described in each lot.
— Tenderers must be able to meet the minimum criteria of transparency as described in each lot.
— Tenders must confirm that they are able to provide the minimum level of services required for each Lot as described in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Please refer to tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes
Price: 100 GBP
Terms and method of payment: A non-refundable administration charge of 100 GBP is required for submissions to be considered. Tenderers should make their cheques payable to ‘Compliant Procurement Solutions Limited’. These should be received by the deadline for receipt of tenders. Submissions received without the administration charge will treated as ineligible.
IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:114380)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.3.2014