Energy Reduction Programme Lincolnshire

Strategic partnering agreement for the design, installation and development of an energy reduction programme.

UK-Grimsby: energy and related services

2012/S 54-088284

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Lincolnshire and Goole Hospitals NHS Foundation Trust
Diana, Princess of Wales Hopsital, Scartho Road
Contact point(s): Strategic Procurement Team, Finance Division
For the attention of: Gavin Lilley, Strategic Procurement Manager
DN33 2BA Grimsby
UNITED KINGDOM
Telephone: +44 1472875334
E-mail: gavin.lilley@nhs.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Strategic partnering agreement for the design, installation and development of an energy reduction programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The project will initially cover three main hospital sites at Grimsby, Scunthorpe and Goole. However due to the proposed duration of the partnership and the likelihood within the Health sector for reorganisation, collaboration and reconfiguration of service provision, the Trust reserves the flexibility to extend the scope of the partnership to encompass sites across Greater Lincolnshire which may fall within its operational remit.
NUTS code UKE13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Trust needs to improve the energy efficiency of its estate but wants to ensure that any initiatives deliver guaranteed savings return to the Trust. To this end we wish to enter into a long-term partnership arrangement with a provider that can demonstrate that they possess the expertise, track record and resources to survey, design, implement and monitor an agreed range of cost effective energy reducing solutions to deliver a positive return on investment the Trust.
The successful supplier will be required to agree guarantees to ensure targets for reduction in revenue spend on energy and utilities are fully met and are sustainable in the long term. There may also be a requirement to provide the capital required to finance the proposed works together with the ability to recoup the capital investment required over an agreed period.

II.1.6)Common procurement vocabulary (CPV)

71314000, 71320000, 71314300, 71313000, 71314200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The project consists of 3 phases. progression to phases 2 & 3 will be on the basis of an agreed schedule of works with a guaranteed return on investment proposal agreed by both parties following completion of Phase One.
Phase 1 – analysis stage – the supplier will undertake a comprehensive review (not expected to exceed 5 months after contract award) to identify the scope of works and projects that will deliver the guaranteed reduction in energy consumption over a defined period.
At this point the decision on whether to proceed with phases 2 &3 will be made.
Phase 2 – Implementation by the supplier of the agreed programme of works and not expected to exceed 24 months.
Once all works have been completed then phase 3 commences.
Phase 3 – monitoring and reporting of energy reduction and savings performance in line with agreed guaranteed savings return plan.
Estimated value excluding VAT: 10 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T/138

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2012 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once),
— Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click “Continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the “Supplier Import guide” once logged in. You will then be able to express interest in the tender exercise that is of interest to you.
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest” button at the top of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3. Responding to the tender:
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.3.2012