Enforcement Agent Services for Nottinghamshire County Council

Enforcement Agent Services for Nottinghamshire County Council

Nottinghamshire County Council seeks expressions of interest from suitably experienced organisations to provide Enforcement Agent (formerly bailiffs) services in relation to the collection of sums due as a result of unpaid Civil Parking Enforcement Penalty Charge Notices on behalf of the Council and other public service partners in the East Midlands. 


United Kingdom-Nottingham: Bailiff services

2014/S 172-305245

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottinghamshire County Council
Procurement Centre, County Hall, West Bridgford
For the attention of: Mr Brian Davies
NG2 7QP Nottingham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision Of Enforcement Agents (Formerly Bailiff Services).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: East Midlands.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: n/a

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 800 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Nottinghamshire County Council seeks expressions of interest from suitably experienced organisations to provide Enforcement Agent (formerly bailiffs) services in relation to the collection of sums due as a result of unpaid Civil Parking Enforcement Penalty Charge Notices on behalf of the Council and other public service partners in the East Midlands. The Enforcement Agents will also be asked to recover various other sundry debts due to the Council. The Reference for this exercise is 9N5D-RF9WSZ please quote this reference in all correspondence.

II.1.6)Common procurement vocabulary (CPV)

75242110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract will be made available to the local Authorities that share Penalty Charge Notice processing services with Nottinghamshire County Council via the Central Processing Unit. This includes all of the district councils in Nottinghamshire and Derbyshire as well as Derbyshire County Council. In addition, Lincolnshire County Council and District and 5 of the district/borough Councils therein also use the Central Processing Unit. Furthermore, it is possible that during the term of the agreement public authorities in the wider East Midlands region will also utilise the services of the appointed contractors pursuant to this procurement to pursue registered debts against PCNs. The current partner Authorities that use the Central Processing Unit issue approximately 130,000 Penalty Charge Notices annually and it is estimated that this will generate approximately 12,000 warrants that will require recovery by the appointed contractors. These are estimates only and no guarantee will be given in respect of the amount of work which will be put through these procured arrangements.
It is the intention to appoint four companies to the full range of duties associated with the collection of monies owed to Framework Arrangements which will allow the call off of Services for the appropriate Authority via the existing agreements in place. The Council envisages a four year Framework contract.
The final framework will consist of four companies.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
See PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
See PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: See PQQ for criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9N5D-RF9WSZ

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.9.2014