Engineering Services Consultancy Contract

Engineering Services Consultancy Contract

Bournemouth Borough Council and the Borough of Poole are seeking to appoint a single supplier consultant to provide professional support to their own in-house teams in the delivery of Engineering based services.

UK-Bournemouth: Architectural, construction, engineering and inspection services

2013/S 061-102472

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bournemouth Borough Council
Bournemouth Borough Council, Town Hall Annexe, St Stephen’s Road
For the attention of: Anthony Kirby
BH2 6EA Bournemouth
UNITED KINGDOM
Telephone: +44 1202451418
E-mail: anthony.kirby@bournemouth.gov.uk

Internet address(es):

General address of the contracting authority: www.bournemouth.gov.uk

Address of the buyer profile: www.bournemouth.gov.uk

Further information can be obtained from: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Engineering Services Consultancy Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Bournemouth and Poole and Dorset.
NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000,00 and 6 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Bournemouth Borough Council and the Borough of Poole are seeking to appoint a single supplier consultant to provide professional support to their own in-house teams in the delivery of Engineering based services. The successful consultant through this combined selection process will be required to enter into a separate contract with each authority for a period up to the maximum permitted duration.
A key feature of this appointment will be with the development of a partnering-type arrangement between the successful consultant and the Councils, aimed at delivering continuous improvement in performance and overall service provision across the various work streams. This would be through a single delivery team, combining the services of the consultant and the Council’s own in-house staff and working together to deliver a range of works. Other works may require the consultant to provide a professional lead in areas which there is a specialism. One of the aspirations of the partnering arrangements would be with the provision of secondment staff to the clients offices, particularly at times of heavy workload and where particular projects require a close interface.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71240000, 71242000, 71311000, 71311210, 71311220, 71312000, 71313000, 71313400, 71410000, 71521000, 71530000, 71540000, 71541000, 71631300, 72224000, 79415200, 71311300, 71315200, 71317210, 71311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Transportation Planning including Development Planning and Control
Traffic Management
Safety Audits
Quality Audits
Feasibility Studies
Public Consultation
Design of Civil and Structural Engineering Works
Design of Building Works (including working in schools)
Supervision of Engineering and Building Work
Structural Inspections and Reporting
Coast Protection
Land Drainage and Surface Water Management
CDM advice and Co-ordinator services
Project Management (Engineering)
Estimated value excluding VAT:
Range: between 1 000 000,00 and 6 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: For those shortlisted for the subsequent tender stage, the award of the contract will be based on a combined price and quality assessment. The two overall highest scoring bidders will be invited to attend a one day workshop to assess how well the consultant’s approach will meet the client’s culture and operational practices. This further assessment will contribute to the final scoring assessment for contract award. Minimum of 5 and a maximum of 7 respondents be shortlisted to ITT stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SWCE-95XEXA
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.4.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 26.4.2013 – 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Funding profile – The estimated overall value of the contract is between GBP 1 000 000 and GBP 6 000,000 GBP. The estimate has been based on a profile of fees through an existing ‘Partnering Agreement for Engineering Services’ with Bournemouth Borough Council and The Borough of Poole since November 2006 to the contract completion in October 2013. The estimated value also makes provisional for each of the authorities annual capital programme and supplementary funding received between 1.4.2012 and 31.3.2015 through a number of Department for Transport initiatives, namely ‘BE SMArT’ – Bournemouth Economic and Sustainable Movement Around Town, Local Sustainable Transport Fund (Tranche 2) (Bournemouth only), South East Dorset Sustainable Travel Package ‘The Three Towns Corridor’, Local Sustainable Transport Fund (Large Project) (Bournemouth, Poole and Dorset) and the Better Area Bus Fund (Bournemouth and Poole only).
However, outside of the supplementary funding the value will vary dependant on future government funding and the success of other future funding bids either as sole authorities or through joint authority conurbation initiatives.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bournemouth Borough Council
Town Hall Bourne Avenue
BH2 6DY Bournemouth
UNITED KINGDOM
E-mail: anthony.kirby@bournemouth.gov.uk
Telephone: +44 1202451418
Internet address: www.bournemouth.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.3.2013