Engineering Support Tender

Engineering support services for the Service, Maintenance and Repair, including statutory testing and certification of Vehicle fitted winch, Vehicle fitted cranes, Electrical Safety Checks (BS7671 / 17th Edition), Axle stands, Manual/Powered handling equipment, Generators.

UK-Colchester: Technical inspection and testing services

2013/S 099-169809

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Support Group (DSG), DSG Support Group
Flagstaff Road
For the attention of: Bob Hulbert
CO2 7SR Colchester
UNITED KINGDOM
Telephone: +44 1206816950
E-mail: bob.hulbert@dsg.mod.uk
Fax: +44 1206816935

Internet address(es):

General address of the contracting authority: http://www.dsg.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DSG (the Authority) are seeking expressions of interest from industry to provide UK wide Sub-Contracted Engineering support services for the Service, Maintenance and Repair, including statutory testing and certification of Vehicle fitted winch, Vehicle fitted cranes, Electrical Safety Checks (BS7671 / 17th Edition), Axle stands, Manual/Powered handling equipment, Generators, Powered engineering equipments. Plant equipment, breathing apparatus (Pure Air, Compressors)

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Technical inspection and testing services. Technical testing services. Vehicle-mounted cranes. Repair and maintenance services of cranes. Repair and maintenance of plant. Repair and maintenance services. Repair and maintenance services of compressors. Repair and maintenance services of electrical machinery, apparatus and associated equipment. Repair and maintenance services of generators. Miscellaneous repair and maintenance services. The Authority is looking for UK wide Sub-Contracted engineering support services to undertake the Service, Maintenance and Repair, including statutory testing and certification of Vehicle fitted Winch’s and Cranes. Axle stands, Manual/Powered handling equipment, Generators, Powered engineering equipments, plant equipment and breathing apparatus (Pure Air, Compressors). Electrical Safety Checks (BS7671 / 17th Edition),
Transportation to/from MoD sites may be required. Work to be undertaken at contractors and government establishments throughout the United Kingdom. DSG will use Sub-Contractors when it is unable carry to out the tasks due to Geographical, Capacity or Capability restraints, these task are currently being carried out for the MoD by a number of Defence Contractors..
The Authority may wish to conduct a pre-qualification exercise to assist in the down selection of prospective Tenderers. The Authority’s pre-qualification criteria will be used to evaluate the company’s level of competence, experience and resources and will be used to limit the number of companies taken forward to Invitation to tender.
QA Standards or equivalent: The Contractor shall hold and maintain a certification to BS EN ISO 9001:2000/2008 or equivalent internationally recognised standard, OEM or customer approvals schemes may be considered
The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage..
Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the potential supplier.
The Authority may choose to issue separate tenders for regions and/or packages of work within the UK if it can offer Better Value for Defence
Expressions of Interest should not exceed 2 A4 pages. Late expressions will not be considered
Further information on this requirement can also be obtained from Mr T Gillespie +44(0)1985223531 e-mail tom.gillespie@dsg.mod.uk

II.1.6)Common procurement vocabulary (CPV)

71630000, 71632000, 42414400, 50531400, 45259000, 50000000, 50531300, 50532000, 50532300, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

DSG (the Authority) is unable to quantify the volume of work, however it anticipates the following tasks may be required:
The Inspection, Servicing, Statutory Testing and Repair and Certification of Vehicle fitted winch and cranes. Electrical Safety Checks (BS7671 / 17th Edition), Axle stands, Manual/Powered handling equipment, Generators, Powered engineering equipments. Plant equipment, breathing apparatus (Pure Air, Compressors), welding and re-spray including accident damage repair of equipment, to return the equipment to full task worthy condition at various locations UK wide. Equipments are to be repaired to “Serviceable not New” standard so that the repaired/refurbished systems fully meet the relevant performance specification. Supply of spare parts (which must be of original equipment manufacturer or equivalent supply) at a fair and reasonable trade price. Number of individual tasks /jobs estimated to be performed under this contract is between 600 to 1000 per annum
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or bank guarantees may be required

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to be priced in Pound Sterling and payment will be made in Pound Sterling or any other currency adopted by the United Kingdom

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but each supplier will be required to become jointly and severally responsible for the contract before acceptance

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Will be as specified in the questions and weighting within Pre-Qualifying Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DSG/P/SC/0020

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.7.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013522-DCB-4822277

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Defence Support Group (DSG), DSG Support Group
Flagstaff Road
CO2 7SR Colchester
UNITED KINGDOM
E-mail: bob.hulbert@dsg.mod.uk
Telephone: +44 1206816950
Fax: +44 1206816935

Body responsible for mediation procedures

Defence Support Group (DSG), DSG Support Group

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Support Group (DSG), DSG Support Group

VI.5)Date of dispatch of this notice:22.5.2013