English Heritage Uniform Supply Contract

English Heritage Uniform Supply Contract

English Heritage wishes to contract a supplier to providing branded clothing.

United Kingdom-Swindon: Occupational clothing, special workwear and accessories

2018/S 248-572723

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

English Heritage
The Engine House
United Kingdom
E-mail: Procurement2@english-heritage.org.uk
NUTS code: UK
Internet address(es):Main address: https://in-tendhost.co.uk/english-heritage

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/english-heritage/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement


English Heritage Uniform supply Contract

Reference number: P/REF EH 00001034

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

As per tender documents.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

1) English heritage uniform contract:

1.1) The English Heritage Trust is a charity that manages 412 historic properties. These properties represent a precious collection of physical remains from a long span of England’s history. 118 properties are staffed, and some are managed through Local Management Agreements, and the remainder are free to visit. Those properties which are staffed have 1,5 K paid staff and 2,2 K + volunteers working in a range of role that require uniform;

1.2) English Heritage wishes to contract a supplier to providing branded clothing (some of which will be in a bespoke bronze colour and some of which will be considered Category 1 Personal Protective Clothing (PPE) under EU Regulations for PPE (2016/425); footwear, PPE clothing, embroidery services and delivery services for its Historic Properties, Gardening and Catering staff. We wish to retain the look of our current range, which is an important part of our brand, but we will be removing some items from the range and seeking to improve the quality of other items to meet staff welfare needs. Samples may be requested as part of the tender process;

1.3) English Heritage is exploring a potential partnership with a specialist outdoor wear company in respect to gifting the charity (in-kind) the following uniform items: bronze waterproof jacket, bronze half-zip micro-fleece, and bronze soft shell jacket for a 3 year period. If this partnership progresses, under the terms of the agreement the uniform supplier will be responsible for the storage, stock management, embroidery and distribution of these items.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2024
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Highest scoring suppliers based on the SQ return.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/01/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

English Heritage
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: