Enhanced Learning Credit Administration Service for Defence Equipment and Support

Enhanced Learning Credit Administration Service for Defence Equipment and Support

Business and management consultancy services. Chief of Defence Personnel (CDP) is responsible on behalf of the Ministry of Defence for promoting and encouraging life long learning among members of the Armed Forces.

United Kingdom-Glasgow: Business and management consultancy and related services

2013/S 160-279735

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE&S Commercial, DE&S
Level 2, Kentigern House, 65 Brown Street
Contact point(s): DE&S Commercial
For the attention of: Christine Barclay
G28EX Glasgow
Telephone: +44 1412242681
E-mail: des-comrcl-cc-hocs-psa11@mod.uk
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Enhanced Learning Credit Administration Service (ELCAS).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Business and management consultancy and related services. Business and management consultancy services. Chief of Defence Personnel (CDP) is responsible on behalf of the Ministry of Defence for promoting and encouraging life long learning among members of the Armed Forces. The ELC Scheme is designed to provide larger scale assistance to Service Personnel who qualify with a single payment, over three financial years to assist with the financial cost of learning. This scheme also can be used to motivate full time members of the Armed Forces to pursue their personal development, both during their Service and up to ten years afterwards subject to scheme criteria being met.
Armed Forces personnel who have completed four years full time service and registered on the ELC scheme are eligible to qualify for free tuition fees to gain a Level 3 qualification or a higher education qualification by taking advantage of the cross governmental FE/HE funding scheme.
The Administrative Services, of these schemes are currently provided through a Contract which is due to expire on 28.2.2014. Expressions of interest are invited from organisations who wish to deliver this service on expiry of the current Contract. The current take up of the scheme excees 350 000 (June 2013). MOD are working closely with BIS (Business Innovation and Skills) Dept through their Contractor to administer the FEHE scheme, by reclaiming funds base on pre set criteria as stipulated by the Scheme.
The procurement process will be as follows:
— Closing date for expression of interest,
— Return of pre–qualification Questionnaire by no later than,
— Organisations considered suitability qualified to deliver the whole range of services will be invited in ……. to submit outline proposals in response to an outline Statement of Requirements,
— A number of prospective Service providers selected as a result of the above process, will be invited to submit full proposals in …………..,
— Contract handover period – 2 months from January 2014,
— Contract re-let – 1.3.2014.
Expression of interest should be forwarded to: DES-COMRCL-CC-HOCS-PsA11@mod.uk

II.1.6)Common procurement vocabulary (CPV)

79400000, 79410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 28.2.2014. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery of services.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisations to deal with the Authority. The Authority shall require the group to form a legal entity befoe entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Two (2) years audited accounts or equivalent information is sought through a formal pre qualifiaction stage.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Interested suppliers are invited to apply for a pre-qualification questionnaire (PQQ) by contacting the Authority with their expression of interest in response to the this contract notice. Potential suppliers are requiered to send the Authority a completed PQQ providing information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at sections III.2.1, III.2.2, III.2.3 of this contract notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical.. Weighting 60

2. Commercial.. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: – this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013815-DCB-5039433.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DE&S Commercial, DE&S
Level 2, Kentigern House, 65 Brown Street
G28EX Glasgow
E-mail: des-comrcl-hocs-psa11@mod.uk
Telephone: +44 1412242681
Fax: +44 1412242669

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

DE&S Commercial, DE&S

VI.5)Date of dispatch of this notice:15.8.2013