Enterprise application software Aberdeen

Enterprise application software Aberdeen

Enterprise application software, hosting and implementation services. UK-Aberdeen: software-related services

2012/S 61-099393

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Aberdeen
University Office, King’s College
Contact point(s): Procurement
For the attention of: Mr G McKinnon, Head of Procurement
AB24 3FX Aberdeen
UNITED KINGDOM
Telephone: +44 1224274467
Fax: +44 1224273875

Internet address(es):

General address of the contracting authority: http://www.abdn.ac.uk/procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

University of Aberdeen

University of Strathclyde

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Enterprise application software, hosting and implementation services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Aberdeen and Glasgow.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Universities of Aberdeen and Strathclyde wish to procure integrated enterprise application software, hosting and implementation services to support a transformational programme to improve the student experience, the management of research, and the efficiency of the supporting administrative services.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224210.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=224210.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

72260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Universities of Aberdeen and Strathclyde require integrated enterprise application software, hosting and implementation services to support a transformational programme to improve the student experience, the management of research, and the efficiency of the supporting adminitrative services. It is expected that the scope of the integrated application will include but not limited to:
1. Customer relationship management
2. Student Management from Recruitment to Alumni
3. Research
4. Timetabling
5. Accommodation management
6. Finance
7. Human resources and payroll
8. Estates and asset management
9. Business intelligence and reporting
The implementation services are expected to include but not be limited to:
1. Project management
2. Process and fit/gap analysis
3. Gap solution design
4. Data analysis
5. Configuration
6. Quality management
7. Interface development
8. Training and knowledge transfer
9. Infrastructure design & implementation
10. Hosting services
The procurement process will select a single supplier based on the most economically advantageous solution considering the full scope described above: this will form the framework for individual contracts with the selected supplier based on agreed statements of work and the Universities priorities over a number of years.
University of Aberdeen.
The estimated expenditure for the software and implementation services is considered to be in the region of 2.5 million gbp. This figure is provided as a rough guide and is based on the full ERP system being implemented which may or may not be the case.
University of Strathclyde.
The estimated expenditure for the software and implementation services is considered to be in the region of 2.5 million gbp. This figure is provided as a rough guide and is based on the full ERP system being implemented which may or may not be the case.
Subsequent to award of this Framework Agreement, agreement of Statement of Work and finalisation of Terms and Conditions, the Universities intend to contract for the implementation of software modules according to each University’s priorities to achieve business improvement. It is intended that both universities will start implementation of at least one major module in 2013. Subsequent projects and modules may or may not be implemented according to each University’s priorities. No compensation etc will be paid if a contract is not achieved for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are provided in PQQ (pre qualification questionnire).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are provided in PQQ (pre qualification questionnire).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are provided in PQQ (pre qualification questionnire).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AU12/03
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

25.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

PQQ (pre qualification questionnaire) will be issued and should be returned via Public Contracts Scotland portal. Details of the Public Contracts Scotland portal are contained within the PQQ.
(SC Ref:224210).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Universities will incorporate a minimum 10 calendar day standstill period following electronic notification to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) regulations 2006 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.3.2012