Enterprise Resource Planning Market Testing

Enterprise Resource Planning Market Testing

Enterprise Resource Planning Functionality and Payroll Systems for Educational Establishments and District and Borough Councils.

UK-Winchester: Financial systems software package

2013/S 078-131339

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle
For the attention of: Joseph Newton
SO23 8UJ Winchester
UNITED KINGDOM
E-mail: procurement.support@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Enterprise Resource Planning Functionality and Payroll Systems for Educational Establishments and District and Borough Councils.
II.2)Type of contract and place of delivery or of performance

Service category No 27: Other services
UK.
NUTS code UK

II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: yes
II.4)Short description of nature and quantity or value of supplies or services:

Hampshire County Council is developing managed services to support education and learning establishments as they change to academy status and is also developing a range of solutions to support district and borough Council’s. One of the significant areas of interest from both academies and smaller authorities is in relation to ERP solutions, primarily financial and payroll systems. A Finance system that provides facilities to deliver procure to pay, invoice to cash and record to report processes. This should be supported by flexible transaction entry as well as inquiry functions along with real-time financial transaction processing to make visible the impacts of postings and provide visibility to the business.
Whilst Hampshire County Council have their own corporate solutions, it is acknowledged that these do not scale down to smaller establishments particularly well and so the Council is considering procuring a multi-lot framework agreement to support the delivery of ERP solutions to smaller establishments. For the avoidance of doubt, Hampshire County Council is not seeking to replace any of its own existing systems.
In respect of payroll solutions, the Council is seeking solutions that will deliver a range of service options for customers from a fully managed bureau service with secure transfer of information through to customer self service via a web based secure system. The system must be intuitive and easy to use regardless of the service level purchased and should be accessible with limited or no training required. The system will be clearly branded as Hampshire’s and the customer’s interface will show their information, name and documents processed (e.g. payslip) are logoed with customer’s name and address. Further information about the Council’s objectives can be found in the briefing document that can be downloaded from the Council’s e-tendering system: https://in-tendhost.co.uk/hampshire/aspx/Home
In response to this PIN, suppliers who capable of delivering a system that operates in accordance with the above are requested to provide details to the named contact as follows:
Supplier name, address and contact details.
Name of proposed system(s).
This PIN is being published to establish and better understand the market and suppliers within the market to supply such systems and will be used to inform the County Council’s procurement process in due course.
Anticipated start of procurement activity June 2013.
Lots

This contract is divided into lots: yes

II.5)Common procurement vocabulary (CPV)

48442000, 48444100, 72253200, 72261000, 72263000, 72265000, 72266000, 72267000, 48451000, 72212451

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

The contract is likely to be on behalf of other contracting authorities in addition to Hampshire County Council. Details of these can be found via the below links:
Local Authorities
http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1

Educational Establishments in England and Wales, to include those maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges, Academies, Free Schools, Independent Schools, and Special Schools.
http://www.education.gov.uk/edubase/home.xhtml;jsessionid=649D8477BAC1ADC1C3BBFF1632B9405B

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Financial and Payroll Systems

1)Short description:

A Finance system that provides facilities to deliver procure to pay, invoice to cash and record to report processes to district councils, borough councils, academies and smaller authorities. This should be supported by flexible transaction entry as well as inquiry functions along with real-time financial transaction processing to make visible the impacts of postings and provide visibility to the business.
2)Common procurement vocabulary (CPV)

48442000, 48444100, 72253200, 72261000, 72263000, 72265000, 72266000, 72267000

5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Enterprise Resource Planning Solutions

1)Short description:

Enterprise Resource Planning solutions for district councils, borough councils, academies and smaller authorities.
2)Common procurement vocabulary (CPV)

48451000, 72212451

5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:

18.4.2013