Enterprise Resource Planning Software Tender Welsh Government

Enterprise Resource Planning Software Tender Welsh Government

The contract will underpin the Welsh Government’s current ERP resourcing management process to meet the peaks and troughs of the organisation’s demands.

UK-Cardiff: financial consultancy services

2012/S 120-199410

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welsh Assembly Government on behalf of the Welsh Ministers
WG SPFP – Financial Control, Cathays Park
For the attention of: Kevin Sorsby
CF10 3NQ Cardiff
E-mail: kevin.sorsby@wales.gsi.gov.uk

Further information can be obtained from: See section VI.3
Internet address: http://etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See section VI.3
Internet address: http://etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: See section VI.3
Internet address: http://etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

I.3)Main activity

Economic and financial affairs
General public services
Housing and community amenities
Public order and safety
Recreation, culture and religion
Social protection
Other: financial accountability
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Flexible Resources for ERP Applications.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Welsh Assembly Government on behalf fo the Welsh Ministers is seeking to let a framework agreement with selected suppliers for the provision of Flexible Resourcing in support of its ICT Enterprise Resource Planning (ERP) applications. The contract will underpin the Welsh Government’s current ERP resourcing management process to meet the peaks and troughs of the organisation’s demands.
Strategic Planning Finance & Performance (SPF&P) Department of the Welsh Government is responsible for the development, maintenance and improvement of the Welsh Government’s ICT ERP applications in relation to its business processes. Running on a tiered landscape the scope of these applications includes core Financials, Procurement, Grants Management, Management Information, HR and Payroll. Activity is very much an end to end process from business requirements planning and specification to configuration, development, testing and delivery in both a Project and Business as Usual context.
To implement a single call off contract with a number of suppliers for the provision of flexible resources to support the Welsh Governments ICT ERP applications. The length of the contract will be for 4 years.
The following is a list of primary, but not restricted to, roles that form the Welsh Governments ICT ERP applications flexible resource needs.
Functional Consultant.
Technical Design Consultant.
Systems Analyst.
Systems Developer.
Database developer.
Test Manager.
Test Analyst.
Global ERP application Software Programmer/ Developer.
Data Analyst.
Application Support Officer.
Report Writer.
Portal Developer.
Workflow specialist.
Environment and Basis support officer.
Securities and Authorisations developer.
QA officer.
The Welsh Assembly Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: +44 8003684850/ Fax: +44 2070600480.

Full information in accessing the portal is found in Section VI.3.
Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

66171000, 72240000, 72200000, 72316000, 72212610

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the prequalification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the prequalification questionnaire.
Minimum level(s) of standards possibly required: Details to be provided will be listed in the prequalification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the prequalification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.7.2012 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English and Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Frameworks – This contract will be available for use by other Assembly Government Sponsored Bodies (listed below) with prior written approval of the Authority:
Arts Council of Wales, Care Council for Wales, Countryside Council for Wales, Environment Agency Wales, Higher Education Funding Council for Wales, Local Government Boundary Commission, National Library Wales, National Museum Wales, Royal Commission for Ancient and Historical Monuments of Wales, Sports Council for Wales, Wales Centre for Health, Welsh Language Board.
You may find it helpful to contact your regional business advisory network to seek general advice and guidance if you are considering tendering for this and future public sector contracts. Potential bidders based in Wales can access services at http://www.business-support-wales.gov.uk/tender_wales.aspx.

Suppliers should note that inclusion on a framework does not constitute a guarantee of employment.
The Client is not obligated to commission any work under this arrangement.
— Go to https://etenderwales.bravosolution.co.uk,

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation,
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration,
— The User who performs the Registration becomes the Super User for the Organisation,
— On registering on the Platform the Super User will select a Username and will receive a password,
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page,
— In order to log-in to the Platform please enter your Username and Password,
— Note: If you forget your Password then visit the homepage and click “Forgot your password?”,
— Registration should only be performed once for each Organisation,
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again,
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform,
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation),
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform,
— Tenders must be uploaded to the BravoSolution portal by 2pm.
— Once logged in you must click on ‘PQQs Open to all Suppliers’,
— The etender references for this contract are: Project_23200 and PQQ_30427,
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page,
— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,
— Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
Buy4Wales Reference Number: 30765.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.6.2012