Environment Agency National Tide Gauge Maintenance Contract

Environment Agency National Tide Gauge Maintenance Contract

The Environment Agency owns and maintains 42 ‘Class A’ strategic tide gauges, distributed around the UK coastline on behalf of the UK Coastal Flood Forecasting partnership.

United Kingdom-Bristol: Repair and maintenance services

2020/S 212-520578

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Environment Agency
Postal address: Horizon House
Town: Bristol
Postal code: BS1 5AH
Country: United Kingdom
E-mail: felicity.jowett@environment-agency.gov.uk
Telephone: +44 2072385921
Internet address(es):
Main address: https://www.gov.uk/government/organisations/environment-agency
Address of the buyer profile: https://defra.bravosolution.co.uk


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Environment Agency National Tide Gauge Maintenance Contract


Reference number: project_31247

II.1.2)Main CPV code

50000000 Repair and maintenance services

II.1.3)Type of contract


II.1.4)Short description:


The Environment Agency owns and maintains 42 ‘Class A’ strategic tide gauges, distributed around the UK coastline on behalf of the UK Coastal Flood Forecasting partnership. These are commonly referred to as the UKCFF tide gauges or UK National Tide Gauge Network (NTGN). The network currently consists of 21 sites in England, 10 in Scotland, 7 in Wales, 2 in Northern Ireland, 1 in Jersey and 1 in the Isle of Man. The Environment Agency is responsible for and manages all gauges in the network.

Use of the data is not restricted to the operating authority boundary in which a gauge is located, for example both the Environment Agency (England) and Natural Resources Wales (Wales) use the Liverpool tide gauge data in delivering their forecasting services.


II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.3)Place of performance


II.2.4)Description of the procurement:


The key requirements of this contract in relation to the UKCFF National Tide Gauge Network are:

• maintenance of 42 tide gauges to ensure the measuring performance of the gauge is compliant with the standards set in section 3;

• resolution of faults with the tide gauge measuring equipment and telemetry outstation to the standards set out in section 3;

• geodetic levelling at sites to ensure datum control to the standards set out in section 3;

• engagement and communication with EA contract manager and EA Environmental Monitoring Service (EMS), and wider teams as necessary;

• liaison with British Oceanographic Data Centre who are responsible for the QC and archiving of the NTGN data;

• liaison with land owners where our tide gauges are located to ensure continued access is retained for maintenance and repair works;

• adhering to the relevant H&S and CDM regulations 2015 in the maintenance of the tide gauges.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:



II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/12/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/12/2020
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:



VI.3)Additional information:


Thank you for your interest in tendering for this requirement, You will need to access the documents through Bravo Solutions portal.

1) The web address is https://defra.bravosolution.co.uk and click the link to register

— accept the terms and conditions and click ‘Continue’;

— enter your correct business and user details;

— note the username you chose and click ‘Save’ when complete;

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender

— login to the portal with the username/password;

— click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);

— click on the relevant PQQ/ITT to access the content;

— click the ‘Express Interest’ button at the top of the page;

— this will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only);

— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3) Responding to the tender

— click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. Please give yourself enough time to complete this before the deadline. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

Please direct all questions and queries through the message function of the portal, including any clarification questions. This is to ensure no questions are missed and that all answers can be shared with all interested suppliers at the same time.


VI.4)Procedures for review

VI.4.1)Review body

Official name: Courts of England and Wales
Town: London
Country: United Kingdom

VI.5)Date of dispatch of this notice: