Environment Agency South East Waste Management Framework

Environment Agency South East Waste Management Framework

This framework will cover the collection, disposal and recycling of a variety of operations-derived waste streams.

United Kingdom-Worthing: Refuse and waste related services

2016/S 213-388089

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Environment Agency
Guildbourne House, Chatsworth Road
BN11 1LD
United Kingdom
Contact person: Mike Feest
Telephone: +44 2072385921
E-mail: michael.feest@environment-agency.gov.uk
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


South East Operational Waste Management Framework.

Reference number: 19886

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Environment Agency is committed to managing our environmental impacts including waste by reducing and managing them using the best practical environmental option. This framework will cover the collection, disposal and recycling of a variety of operations-derived waste streams generated by our sites, primarily across the south east of England. The geographical extent of the framework may be expanded at the Agency’s discretion, subject to satisfactory performance of the Contractor.

The framework is intended to commence on 1.5.2017, until 30.4.2019, with options to extend until 30.4.2021.

The Agency has a sustainability plan for 2020 called E:mission. One of our goals is to re-use, recycle and recover more than 90 % of our waste, including office, operational and construction / project waste. This framework therefore has a requirement for zero waste to be sent to landfill where technically feasible.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Primarily, but not limited to, the south east of England.

II.2.4)Description of the procurement:

This framework will cover the collection, disposal and recycling of a variety of operations-derived waste streams generated by our sites, primarily across the south east of England.

The following waste streams are likely to be covered by this framework:

— Scrap metal;

— Batteries (hazardous and non-hazardous, including heavy duty lead acid batteries);

— Hazardous waste (e.g. fluorescent tubes, oily waste);

— Waste oil;

— Waste Electrical and Electronic Equipment (WEEE);

— Wood — both non-hazardous and hazardous;

— Tree trunks (potentially contaminated);

— Green waste (potentially contaminated);

— General waste;

— Animal (e.g. dog) waste;

— Plastic;

— Tyres;

— Soil and clay;

— Silt and sediments from small works;

— Concrete and building materials;

— Shopping trolleys and beer kegs; and

— Animal carcasses.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the associated documents available at https://defra.bravosolution.co.uk/

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/12/2016
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/01/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

This exercise shall be conducted using Bravo: the Environment Agency’s eSourcing portal. Candidates shall only be considered by registering their expression of interest, and submitting their completed Supplier Selection Reponse Form (attachment) on our portal at https://defra.bravosolution.co.uk

Please note: the deadline for the Selection Stage is 14:00 on 2.12.2016. Suppliers must submit their completed ‘Selection Stage Response Form’ by 14:00 on 2.12.2016 accordingly.

Right to cancel: the Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.

The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.

Other contracting authorities: this framework is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food & Rural Affairs, and to its associated bodies including any Agencies and non departmental public bodies and others (the Defra Group). The Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs The successful bidder may also be required to provide the services to local authorities in England and Wales. A full list maybe found at: http://local.direct.gov.uk/Data/ Similarly, the successful bidder(s) may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, Natural Resources Wales, Forestry Commission Scotland, or Forestry Service Northern Ireland. The successful bidder(s) may also be required to provide the services to Central Government departments, executive agencies and other NDPBs. Full lists can be found at: https://www.gov.uk/government/organisations and https://www.gov.uk/government/publications/public-bodies-2014

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: “The Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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