Environment Building Design Services Tender

Environment Building Design Services Tender

The University of York is looking to design and build a 3 832 m² GFA Environmental Building including research laboratories, teaching space, office space and associated domestic facilities on its Heslington campus in York.

United Kingdom-York: Architectural, engineering and planning services

2013/S 153-266921

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of York
Heslington
Contact point(s): Procurement Office
For the attention of: Michael McGill
YO10 5BR York
UNITED KINGDOM
Telephone: +44 1904328211
E-mail: michael.mcgill@york.ac.uk

Internet address(es):

General address of the contracting authority: www.york.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The University of York
Heslington
Contact point(s): Procurement Office
For the attention of: Michael McGill
YO10 5BR York
UNITED KINGDOM
Telephone: +44 1904328211
E-mail: michael.mcgill@york.ac.uk
Internet address: www.york.ac.uk

Tenders or requests to participate must be sent to: The University of York
Heslington
Contact point(s): Procurement Office
For the attention of: Michael McGill
YO10 5BR York
UNITED KINGDOM
Telephone: +44 1904328211
E-mail: michael.mcgill@york.ac.uk
Internet address: www.york.ac.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Environment Building Design Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The University of York campus, Heslington, York.
NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of York is looking to design and build a 3 832 m² GFA Environmental Building including research laboratories, teaching space, office space and associated domestic facilities on its Heslington campus in York.
Estimated construction value of the scheme is in the range GBP 6.0 million to GBP 7.0 million, ex VAT.
This Notice is for the recruitment of the design team for this scheme.
The following design services will be required:
— Architect;
— Civil and Structural Engineer;
— Mechanical and Electrical Engineer;
— BREEAM Consultant/Assessor.
The University is looking to contract solely with the Architect and for the Architect to provide and be responsible for the additional disciplines. Bids from the individual disciplines will not be considered. The University will only consider bids that offer all disciplines listed above.
The design team will be required to produce a design to RIBA Stage D/E and then assist the University”s project team during the tender and construction phases. It is not intended to novate the design team to the Main Contractor. The design team will be retained as the University”s independent Technical Advisors and provide design peer review and approval services through the detailed design, construction and handover phases of the project. The design team will not be permitted to engage with or advise main contractors (other than on behalf of the University).
It is envisaged that a contract for all services will be awarded in late September/early October 2013 and the Stage D/E design completed by the end of January 2014 at the latest, when the tender for the design and build contract will be published.
Further details will be provided in the tender documentation.
II.1.6)Common procurement vocabulary (CPV)

71240000, 71221000, 71322000, 71321000, 71320000, 71220000, 71245000, 71530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please see II.1.5.
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee may be requested where applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability will be required in the event of a consortium bid.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: University”s terms and conditions of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further details will be provided within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UY/SD/209
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 24.9.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The University intends to use an e-Tendering system in this procurement exercise, therefore this is the preferred method for suppliers to obtain further information and express their interest.
Prospective suppliers should follow steps 1-11 below to express their interest and obtain the tender documentation. (NB! Suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).
1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/york/;

2. Click the ‘New User Registration’ link;
3. Enter the user and business details requested and click ‘Next’;
4. Add your contact details by clicking ‘Add’. Complete the details and click ‘Next’;
5. Click ‘Next’ again to confirm the contact details and move to the next screen;
6. Check all registration details are correct and click ‘Register my Details’;
7. You will receive an e-mail with your user and password details;
8. Return to the web site and click ‘Login’. Enter your details and click ‘Login’;
9. Click the ‘Current Tenders’ link and then ‘Show All Tenders’;
10. To express an interest, click on the relevant tender and then on ‘Express Interest’;
11. You will receive an e-mail shortly afterwards to confirm that your expression of interest has been received and that the tender documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on ‘My Tenders’, then ‘View Tender Details’, then ‘View Documents’. This will open the ITT.
For any support in submitting your expression of interest please contact the helpdesk via e-mail at support@in-tend.com or by phone on +44 8442728810.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of York will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Such additional information should be requested from the address referred to in part 1.1 above.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.8.2013