Environmental and Roofing Framework

Environmental and Roofing Framework

The purpose of this procurement process is to establish two distinct frameworks of contractors in respect of the following trades: LOT 1 Environmental Work. Fencing. Flagging. Painting. Landscaping.

United Kingdom-Liverpool: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2013/S 155-269702

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Housing Maintenance Solutions
Procurement, Unit 4, Electric Avenue, Stonebridge Park
For the attention of: Mr Michael Bootman
L11 0ED Liverpool
UNITED KINGDOM
E-mail: michael.bootman@liverpoolmh.co.uk

Further information can be obtained from: Housing Maintenance Solutions
UNITED KINGDOM
Internet address: www.thechest.nwce.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Housing Maintenance Solutions
UNITED KINGDOM
Internet address: www.thechest.nwce.gov.uk

Tenders or requests to participate must be sent to: Housing Maintenance Solutions
Internet address: www.thechest.nwce.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Housing Association Works Subsiduary Organisation
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Environmental and Roofing Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Liverpool.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Housing Maintenance Solutions (HMS) is a wholly owned subsidiary of social housing provider Liverpool Mutual Homes located in the North West of England. Environmental and Roofing Framework. Works will predominantly be required in the North of Liverpool but may be required in other areas of the Merseyside. Works are primarily required for planned maintenance and investment programme. The purpose of this procurement process is to establish two distinct frameworks of contractors in respect of the following trades:
LOT 1 Environmental Work
Fencing
Flagging
Painting
Landscaping
Brickwork
LOT 2 Roofing
Roof repair and renewals.
Fascia, soffit and gutter replacements and repair.
Contractors can tender for Lot 1 Environmental Work, Lot 2 Roofing or Both lots. However, contractors must have adequate resources to be able to undertake the works for which they are bidding .
In most cases the work will be delivered on a supply and fit basis. In some cases HMS may wish to utilise their existing materials supply chain. In these cases contractors will be required to operate on a ‘Directed’ Supply and Fit basis.
The works to be completed are likely to include Eco & Green Deal related activities along with any similar initiatives that may arise over the period of this framework. Contractors must be able to carry out all of the works required in the above Lots.
It is the intention of HMS to split the available work into packages, defined by both work type and geographical zone, with the aim of encouraging participation from a wide spectrum of companies with a range of capacity levels. Details of the call off methodology will be confirmed in the Framework Agreement issued with the ITT. The following contracting authorities will be entitled to call off under the HMS Framework Agreement as and when required:
Liverpool Mutual Homes.
II.1.6)Common procurement vocabulary (CPV)

44000000, 45000000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Housing Maintenance Solutions (HMS) is a wholly owned subsidiary of social housing provider Liverpool Mutual Homes located in the North West of England. HMS wish to establish a four year non-binding framework agreement for the provision of external works on their residential properties. Works will predominantly be required in the North of Liverpool but may be required in other areas of the Merseyside. Works are primarily required for planned maintenance and investment programme. The purpose of this procurement process is to establish two distinct frameworks of contractors in respect of the following trades:
LOT 1 Environmental Work
Fencing
Flagging
Painting
Landscap ing
Brickwork
LOT 2 Roofing
Roof repair and renewals.
Fascia, soffit and gutter replacements and repair.
Contractors can tender for Lot 1 Environmental Work, Lot 2 Roofing or Both lots. However, contractors must have adequate resources to be able to undertake the works for which they are bidding .
In most cases the work will be delivered on a supply and fit basis. In some cases HMS may wish to utilise their existing materials supply chain. In these cases contractors will be required to operate on a ‘Directed’ Supply and Fit basis.
The works to be completed are likely to include Eco & Green Deal related activities along with any similar initiatives that may arise over the period of this framework. Contractors must be able to carry out all of the works required in the above Lots.
It is the intention of HMS to split the available work into packages, defined by both work type and geographical zone, with the aim of encouraging participation from a wide spectrum of companies with a range of capacity levels. Details of the call off methodology will be confirmed in the Framework Agreement issued with the ITT. The following contracting authorities will be entitled to call off under the HMS Framework Agreement as and when required:
Liverpool Mutual Homes.
Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The framework agreement will be for 2 years with the possible extension of a further 2 years subject to: performance, objectives and spend
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Environmental Works

1)Short description

Fencing
Flagging
Painting
Landscaping
Brickwork
2)Common procurement vocabulary (CPV)

44000000, 45000000, 50000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Roofing Works

1)Short description

Roof Repair
Roof Renewals
Facia
Soffit
Gutter replacement
Gutter repair
2)Common procurement vocabulary (CPV)

44000000, 45000000, 50000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per PQQ
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per PQQ
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As per PQQ
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As per PQQ
Minimum level(s) of standards possibly required: As per PQQ
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
As per PQQ
Minimum level(s) of standards possibly required:
As per PQQ
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20
Objective criteria for choosing the limited number of candidates: Candidates will be invited to tender based on their PQQ responses.
Selection criteria is based on candidates responses to the following sections:
Professional Standing
Conflict of Interest
Financial / Insurance Information
Health & Safety
Equality & Diversity
Technical Information (scored)
Environmental Information
Quality and Data Information
Declaration
Selection criteria is based on scored evaluation of candidates responses to the Technical questions.
Candidates that do not meet the following Financial requirements will be excluded from the tender process:
Public Liability Insurance – at least £5 million
Professional Liability Insurance – at least £5 million
Employer’s Liability Insurance – at least £5 million
Candidates that do not meet Contract Regulation 23 (1) must provide an explanation as to what action was taken and how it does not affect your business . If this is not forthcoming, the candidates business will be excluded from the process.
Candidates that do not complete and return the Professional Standing Certificate in relation to Contract Regulation 23 (4) will be excluded from the process.
Mandatory Sections that must be completed are below:
Conflict of Interest
Health & Safety
Equality & Diversity
Technical Info
Environmental Info
Quality and Data Info
Declaration
Failure to submit responses to the questions in these sections will result in candidates being excluded from the process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

As per PQQ
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.8.2013