Environmental and Roofing Framework

Environmental and Roofing Framework

HMS wish to establish a four year non-binding framework agreement for the provision of external works on their residential properties.

UK-Liverpool: Construction work

2013/S 092-156409

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Housing Maintenance Solutions
Procurement, Unit 4, Electric Avenue, Stonebridge Park
For the attention of: Michael Bootman
L11 0ED Liverpool
UNITED KINGDOM

Further information can be obtained from: Housing Maintenance Solutions
Internet address: www.thechest.nwce.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Housing Maintenance Solutions
Internet address: www.thechest.nwce.gov.uk

Tenders or requests to participate must be sent to: Housing Maintenance Solutions
Internet address: www.thechest.nwce.gov.uk

I.2)Type of the contracting authority

Other: Direct Labour Organisation
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Environmental and Roofing Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Merseyside.
NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Housing Maintenance Solutions (HMS) is a wholly owned subsidiary of social housing provider Liverpool Mutual Homes located in the North West of England. HMS wish to establish a four year non-binding framework agreement for the provision of external works on their residential properties. Works will predominantly be required in the North of Liverpool but may be required in other areas of the Merseyside. Works are primarily required for planned maintenance and investment programme.
The purpose of this procurement process is to establish two distinct frameworks of contractors in respect of the following trades
1. Environmental Work
Fencing
Flagging
Painting
Landscaping
Brickwork
2. Roofing
Roof repair and enewals
Facia, soffit and gutter replacements and repair
Contractors can tender for Lot 1 Environmental Work, Lot 2 Roofing or Both lots. However, contractors must be able to carry out the majority of the works with their own employees.
In most cases the work will be delivered on a supply and fit basis. In some cases HMS may wish to utilise their existing materials supply chain. In these cases contractors will be required to operate on a ‘Directed’ Supply & Fit basis.
The works to be completed are likely to include Eco & Green Deal related activities along with any similar initiatives that may arise over the period of this framework.
Contractors must be able to carry out all of the works required in the above lots
It is the intention of HMS to split the available work into packages, defined by both work type and geographical zone, with the aim of encouraging participation from a wide spectrum of companies with a range of capacity levels. Details of the call off methodology will be confirmed in the Framework Agreement issued with the ITT. The following contracting authorities will be entitled to call off under the HMS Framework Agreement as and when required:
Liverpool Mutual Homes.
II.1.6)Common procurement vocabulary (CPV)

45000000, 44000000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Housing Maintenance Solutions (HMS) is a wholly owned subsidiary of social housing provider Liverpool Mutual Homes located in the North West of England. HMS wish to establish a four year non-binding framework agreement for the provision of external works on their residential properties. Works will predominantly be required in the North of Liverpool but may be required in other areas of the Merseyside. Works are primarily required for planned maintenance and investment programme.
The purpose of this procurement process is to establish two distinct frameworks of contractors in respect of the following trades
1. Environmental Work
Fencing
Flagging
Painting
Landscaping
Brickwork
2. Roofing
Roof repair and enewals
Facia, soffit and gutter replacements and repair
Contractors can tender for Lot 1 Environmental Work, Lot 2 Roofing or Both lots. However, contractors must be able to carry out the majority of the works with their own employees.
In most cases the work will be delivered on a supply and fit basis. In some cases HMS may wish to utilise their existing materials supply chain. In these cases contractors will be required to operate on a ‘Directed’ Supply & Fit basis.
The works to be completed are likely to include Eco & Green Deal related activities along with any similar initiatives that may arise over the period of this framework.
Contractors must be able to carry out all of the works required in the above lots
It is the intention of HMS to split the available work into packages, defined by both work type and geographical zone, with the aim of encouraging participation from a wide spectrum of companies with a range of capacity levels. Details of the call off methodology will be confirmed in the Framework Agreement issued with the ITT. The following contracting authorities will be entitled to call off under the HMS Framework Agreement as and when required:
Liverpool Mutual Homes.
Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract is based on an initial 2 year contract with the option to extend up to a further 2 years annually. Extensions are subject to: internal objectives, spend analysis and supplier performance.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Environmental Works

1)Short description

Housing Maintenance Solutions (HMS) is a wholly owned subsidiary of social housing provider Liverpool Mutual Homes located in the North West of England. HMS wish to establish a four year non-binding framework agreement for the provision of external works on their residential properties. Works will predominantly be required in the North of Liverpool but may be required in other areas of the Merseyside. Works are primarily required for planned maintenance and investment programme.
The purpose of this procurement process is to establish two distinct frameworks of contractors in respect of the following trades
1. Environmental Work
Fencing
Flagging
Painting
Landscaping
Brickwork
However, contractors must be able to carry out the majority of the works with their own employees.
In most cases the work will be delivered on a supply and fit basis. In some cases HMS may wish to utilise their existing materials supply chain. In these cases contractors will be required to operate on a ‘Directed’ Supply & Fit basis.
The works to be completed are likely to include Eco & Green Deal related activities along with any similar initiatives that may arise over the period of this framework.
Contractors must be able to carry out all of the works required in the above lots
It is the intention of HMS to split the available work into packages, defined by both work type and geographical zone, with the aim of encouraging participation from a wide spectrum of companies with a range of capacity levels. Details of the call off methodology will be confirmed in the Framework Agreement issued with the ITT. The following contracting authorities will be entitled to call off under the HMS Framework Agreement as and when required:
Liverpool Mutual Homes.
2)Common procurement vocabulary (CPV)

45000000, 44000000, 50000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Roofing Works

1)Short description

Housing Maintenance Solutions (HMS) is a wholly owned subsidiary of social housing provider Liverpool Mutual Homes located in the North West of England. HMS wish to establish a four year non-binding framework agreement for the provision of external works on their residential properties. Works will predominantly be required in the North of Liverpool but may be required in other areas of the Merseyside. Works are primarily required for planned maintenance and investment programme.
The purpose of this procurement process is to establish two distinct frameworks of contractors in respect of the following trades
2. Roofing
Roof repair and enewals
Facia, soffit and gutter replacements and repair
Contractors must be able to carry out the majority of the works with their own employees.
In most cases the work will be delivered on a supply and fit basis. In some cases HMS may wish to utilise their existing materials supply chain. In these cases contractors will be required to operate on a ‘Directed’ Supply & Fit basis.
The works to be completed are likely to include Eco & Green Deal related activities along with any similar initiatives that may arise over the period of this framework.
Contractors must be able to carry out all of the works required in the above lots
It is the intention of HMS to split the available work into packages, defined by both work type and geographical zone, with the aim of encouraging participation from a wide spectrum of companies with a range of capacity levels. Details of the call off methodology will be confirmed in the Framework Agreement issued with the ITT. The following contracting authorities will be entitled to call off under the HMS Framework Agreement as and when required:
Liverpool Mutual Homes.
2)Common procurement vocabulary (CPV)

45000000, 44000000, 50000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

as per PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

as per PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

as per PQQ.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: as per PQQ and ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
as per PQQ.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Candidates will be invited to Tender based on their PQQ responses.
Selection Criteria is based on candidates responses to the following sections:
— Professional Standing;
— Conflict of Interest;
— Financial/Insurance Information;
— Health & Safety;
— Equality & Diversity;
— Technical Information;
— Environmental Information;
— Quality & Data Information;
— Declaration.
Selection criteria is based on scored evaluation of tenderers responses to 6 Technical questions per lot.
Tenderers that do not meet the following financial requirements will be excluded from the tendering process:
— Public Liability Insurance of at least 5 million GBP;
— Professional Indemnity Insurance of at least 5 million GBP;
— Employer’s Liability Insurance of at least 5 million GBP.
Tenderers that do not meet Contract Regulation 23(1) must provide an explanation as to what action was taken and how it does not affect their organisations business will be excluded from the tendering process.
Tenderers that do not complete and a return a professional standing certificate in relation to Contract Regulation 23(4) will be excluded from the tendering process
Mandatory sections must be completed, as per below:
— Conflict of Interest;
— Health & Safety;
— Equality & Diversity;
— Technical Information;
— Environmental Information;
— Quality & Data Information;
— Declaration.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Candidates will be invited to Tender based on their PQQ responses.
Selection Criteria is based on candidates responses to the following sections:
— Professional Standing;
— Conflict of Interest;
— Financial/Insurance Information;
— Health & Safety;
— Equality & Diversity;
— Technical Information;
— Environmental Information;
— Quality & Data Information;
— Declaration.
Selection criteria is based on scored evaluation of tenderers responses to 6 Technical questions
Tenderers that do not meet the following financial requirements will be excluded from the tendering process:
— Annual Turnover of at least 3 million GBP;
— Public Liability Insurance of at least 5 million GBP;
— Professional Indemnity Insurance of at least 5 million GBP;
— Employer’s Liability Insurance of at least 5 million GBP.
Tenderers that do not meet Contract Regulation 23(1) must provide an explanation as to what action was taken and how it does not affect their organisations business will be excluded from the tendering process.
Tenderers that do not complete and a return a professional standing certificate in relation to Contract Regulation 23(4) will be excluded from the tendering process
Mandatory sections must be completed, as per below:
— Conflict of Interest;
— Health & Safety;
— Equality & Diversity;
— Technical Information;
— Environmental Information;
— Quality & Data Information;
— Declaration.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.6.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers must download, complete and attach documents via The Chest – www.thechest.nwce.gov.uk.

The Chest is a free to use e-sourcing portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.5.2013