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Environmental Engineering Service South Oxfordshire
Civil Engineering

Environmental Engineering Service South Oxfordshire

Wednesday, 22 May 2013, 9:02

Environmental Engineering Service South Oxfordshire

Provision of engineering services including but not limited to land drainage and sewerage, housing act works (sewerage treatment plants) management, public open space, planning development, planning control, structural engineering and FWMA (Flood water management act).

UK-Wallingford: Consultative engineering and construction services

2013/S 097-165714

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
Contact point(s): Economy, Leisure and Property
For the attention of: John Backley
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823518
E-mail: john.backley@southandvale.gov.uk

Internet address(es):

General address of the contracting authority: www.southoxon.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA10121

Further information can be obtained from: South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
For the attention of: John Backley
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823518
E-mail: john.backley@southandvale.gov.uk
Internet address: https://www.businessportal.southeastiep.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
For the attention of: John Backley
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823518
E-mail: john.backley@southandvale.gov.uk
Internet address: https://www.businessportal.southeastiep.gov.uk

Tenders or requests to participate must be sent to: South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
Contact point(s): Projects and Performance Team
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823036
Internet address: https://www.businessportal.southeastiep.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Vale of White Horse District Council

Cherwell District Council

West Oxfordshire District Council

Oxford City Council

Cotswold DIstrict Council

South Northamptonshire District Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Engineering Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Oxfordshire.
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Provision of engineering services including but not limited to land drainage and sewerage, housing act works (sewerage treatment plants) management, public open space, planning development, planning control, structural engineering and FWMA (Flood water management act).
II.1.6)Common procurement vocabulary (CPV)

71310000, 71311100, 90420000, 71312000, 71320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As stated in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.7.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 12.7.2013 – 15:00
Place:

South Oxfordshire District Council.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

All communication is relation to this tender will be conducted via the South East Business Portal. ITT Documents will be available on the portal by close of business on Weds 22.5.2013. https://www.businessportal.southeastiep.gov.uk

Whilst the procurement is being led by South Oxfordshire District Council, all documents will be found in the Oxford City opportunities section. One the South East Business Portal, please go to the ‘opportunities’ section, click ‘Oxfordshire’ and use the sub heading ‘Oxford City’.
This is for the purpose of electronic tendering.
(MT Ref:104818)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

South Oxfordshire District Council
Legal Department Benson Lane, Crowmarsh Gifford
OX10 8ED Wallingford
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Proceeding may not be brought unless the economic operator bringing the proceedings has informed the contracting authority of the breach or anticipated breachof the duty owned to it by the contracting authority and of its intention to bring proceedings. Proceedings should be brought promptly and in any event within 3 months from the date when grounds for the bringing of proceeding first arise, unless the Court considers that there is a good reason for extending the period within which proceedings can be brought. The Council will incorporate a minimum 10 calendar day standstill period atthe point information on the award of the contract is communicated to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.5.2013