Environmental Improvement Works Nottingham
Provision of external environment improvement works.
UK-Nottingham: environmental improvement works
2012/S 83-136460
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Efficiency East Midlands Ltd
Icon Business Centre, Lake View Drive
For the attention of: Eunice Walker
NG15 0DT Nottingham
UNITED KINGDOM
Telephone: +44 1158762090
E-mail: procurement@efficiency-em.co.uk
Fax: +44 1158762092
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
See VI.3
Nottingham
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of external environment improvement works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKF
Service category No 27: Other services
NUTS code UKF
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 600 000 and 100 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Environmental improvement works. Asphalt. Paving stones. Concrete products. Resurfacing works. Fences. Fencing components. Safety fencing. Efficiency East Midlands Limited (“EEM”) is a consortium of Local Authority. Registered Provider and ALMO members: the names and addresses of the current members of EEM (at the date this Contract Notice is posted) are set out at VI.3. The Authorised users of the framework agreement being advertised by publication of this Contract Notice (in addition to EEM) are set out at Section VI.3 of this Contract Notice. The type of properties and stock comprised in the requirement included in the procurement under this Contract Notice includes Homes and assets that are affordable, rented, intermediate market rent or shared equity housing stock or stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user).
The framework agreement will comprise of the provision of external environment improvement works as and when required, comprising of:
— The supply and fit and/or supply only of various types of metal fencing,
— The supply and fit and/or supply only of timber fencing, and
— Groundworks.
The organisations listed in Section VI.3 as Authorised users of the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice have requirements predominately within the East Midlands as that region is described at www.direct.gov.uk/en/Dl1/Directories/Local councils/index.htm. However, organisations which are Authorised users in other parts of the United Kingdom regions may also access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice as described in VI.3.
The framework agreement will comprise of the provision of external environment improvement works as and when required, comprising of:
— The supply and fit and/or supply only of various types of metal fencing,
— The supply and fit and/or supply only of timber fencing, and
— Groundworks.
The organisations listed in Section VI.3 as Authorised users of the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice have requirements predominately within the East Midlands as that region is described at www.direct.gov.uk/en/Dl1/Directories/Local councils/index.htm. However, organisations which are Authorised users in other parts of the United Kingdom regions may also access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice as described in VI.3.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: J42AE4DK45. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 4.6.2012 (13:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com.
II.1.6)Common procurement vocabulary (CPV)
45262640, 44113620, 44113130, 44114200, 45233251, 34928200, 34928220, 34928310
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Efficiency East Midlands Limited (“EEM”) is a new consortia of affordable housing landlords operating predominantly in the East Midlands area. Details of its current members are set out at Section VI.3i of this Contract Notice. The current members of EEM are responsible for the upkeep of approximately 134 210 properties [and other stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user). The total quantity or scope of the value of services to be purchased through the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract.
Estimated value excluding VAT:
Range: between 1 600 000 and 100 000 000 GBP
Estimated value excluding VAT:
Range: between 1 600 000 and 100 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Provision of external environmental improvement works, metal and timber fencing
1)Short description
Efficiency East Midlands Limited (“EEM”) is a consortium of Local Authority. Registered Provider and ALMO members: the names and addresses of the current members of EEM (at the date this Contract Notice is posted) are set out at VI.3. The Authorised users of the framework agreement being advertised by publication of this Contract Notice (in addition to EEM) are set out at Section VI.3 of this Contract Notice. The type of properties and stock comprised in the requirement included in the procurement under this Contract Notice includes Homes and assets that are affordable, rented, intermediate market rent or shared equity housing stock or stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user).
The framework agreement will comprise of the provision of external environment improvement works as and when required, comprising of:
— The supply and fit and/or supply only of various types of metal fencing,
— The supply and fit and/or supply only of timber fencing.
The organisations listed in Section VI.3 as Authorised users of the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice have requirements predominately within the East Midlands as that region is described at www.direct.gov.uk/en/Dl1/Directories/Local councils/index.htm. However, organisations which are Authorised users in other parts of the United Kingdom regions may also access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice as described in VI.3.
The framework agreement will comprise of the provision of external environment improvement works as and when required, comprising of:
— The supply and fit and/or supply only of various types of metal fencing,
— The supply and fit and/or supply only of timber fencing.
The organisations listed in Section VI.3 as Authorised users of the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice have requirements predominately within the East Midlands as that region is described at www.direct.gov.uk/en/Dl1/Directories/Local councils/index.htm. However, organisations which are Authorised users in other parts of the United Kingdom regions may also access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice as described in VI.3.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: J42AE4DK45. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 4.6.2012 (13:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com.
2)Common procurement vocabulary (CPV)
45262640, 34928200, 34928220, 34928310
3)Quantity or scope
Efficiency East Midlands Limited (“EEM”) is a new consortia of affordable housing landlords operating predominantly in the East Midlands area. Details of its current members are set out at Section VI.3i of this Contract Notice. The current members of EEM are responsible for the upkeep of approximately 134 210 properties [and other stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user). The total quantity or scope of the value of services to be purchased through the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract.
Estimated value excluding VAT:
Range: between 1 000 000 and 100 000 000 GBP
Estimated value excluding VAT:
Range: between 1 000 000 and 100 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Provision of external environmental improvement works, groundworks
1)Short description
Efficiency East Midlands Limited (“EEM”) is a consortium of Local Authority. Registered Provider and ALMO members: the names and addresses of the current members of EEM (at the date this Contract Notice is posted) are set out at VI.3. The Authorised users of the framework agreement being advertised by publication of this Contract Notice (in addition to EEM) are set out at Section VI.3 of this Contract Notice. The type of properties and stock comprised in the requirement included in the procurement under this Contract Notice includes Homes and assets that are affordable, rented, intermediate market rent or shared equity housing stock or stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user).
The framework agreement will comprise of the provision of external environment improvement works as and when required, comprising of:
— groundworks.
The organisations listed in Section VI.3 as Authorised users of the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice have requirements predominately within the East Midlands as that region is described at www.direct.gov.uk/en/Dl1/Directories/Local councils/index.htm. However, organisations which are Authorised users in other parts of the United Kingdom regions may also access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice as described in VI.3.
The framework agreement will comprise of the provision of external environment improvement works as and when required, comprising of:
— groundworks.
The organisations listed in Section VI.3 as Authorised users of the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice have requirements predominately within the East Midlands as that region is described at www.direct.gov.uk/en/Dl1/Directories/Local councils/index.htm. However, organisations which are Authorised users in other parts of the United Kingdom regions may also access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice as described in VI.3.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: J42AE4DK45. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 4.6.2012 (13:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com.
2)Common procurement vocabulary (CPV)
45262640, 44113620, 44113130, 44114200, 45233251
3)Quantity or scope
Efficiency East Midlands Limited (“EEM”) is a new consortia of affordable housing landlords operating predominantly in the East Midlands area. Details of its current members are set out at Section VI.3i of this Contract Notice. The current members of EEM are responsible for the upkeep of approximately 134 210 properties [and other stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user). The total quantity or scope of the value of services to be purchased through the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract.
Estimated value excluding VAT:
Range: between 550 000 and 100 000 000 GBP
Estimated value excluding VAT:
Range: between 550 000 and 100 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any financial conditions and payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids must state in their documents that the bidding members are a consortium. Efficiency East Midlands reserves the right to require a lead contractor to undertake primary contracting liability or to require that one or more parties are jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts regulations 2006 shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Efficiency East Midlands members to establish that the afore mentioned criteria do not apply to them. Contract performance conditions may relate in particular to secondary considerations in accordance with Regulation 39 of the Public Contracts Regulations 2006.
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts regulations 2006 shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Efficiency East Midlands members to establish that the afore mentioned criteria do not apply to them. Contract performance conditions may relate in particular to secondary considerations in accordance with Regulation 39 of the Public Contracts Regulations 2006.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Minimum level(s) of standards possibly required: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents. Minimum level(s) of standards possibly required where Suppliers will be expected to meet Efficiency East Midlands criteria for existing turnover in relation to their major customer and legal compliance with metal and timber fencing and groundworks.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Minimum level(s) of standards possibly required: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents. Minimum level(s) of standards possibly required where Suppliers will be expected to meet Efficiency East Midlands criteria for existing turnover in relation to their major customer and legal compliance with metal and timber fencing and groundworks.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.
Minimum level(s) of standards possibly required:
Suppliers will be expected to have sufficient staffing levels to provide the service and satisfy the performance targets specified by Efficiency East Midlands and detailed within the tender documentation. Suppliers will also be required to comply with any statutory registration and reporting requirements.
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.
Minimum level(s) of standards possibly required:
Suppliers will be expected to have sufficient staffing levels to provide the service and satisfy the performance targets specified by Efficiency East Midlands and detailed within the tender documentation. Suppliers will also be required to comply with any statutory registration and reporting requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
Price. Weighting 50
Quality. Weighting 40
Health and safety. Weighting 10
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EEM0044
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 1.6.2012 – 16:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.6.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 4.6.2012 – 13:30
Place:
Place:
Icon Business Centre, Lake View Drive, Sherwood Park, Nottingham NG15 0DT, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised personnel.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This Contract Notice has been published for and on behalf of EEM and its members as EEM is in the process of being incorporated as a company limited by guarantee. The framework agreement being procured by this procurement process will be entered by EEM as the Contracting Authority which will have undertaken and completed the procurement exercise begun by publication of this Contract Notice. EEM will undertake the pre-qualification of economic operators who express interest in response to publication of this Contract Notice and will then issue the invitation to tender, evaluate tender responses and award the framework agreement. Accordingly, any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM. The sixteen current members of Efficiency East Midlands Ltd (EEM) are – Nottingham City Homes Ltd of 14 Hounds Gate, Nottingham NG1 7BA, United Kingdom, A1 Housing Bassetlaw Ltd of, Hundred Acre Lane, Worksop, Nottinghamshire S81 0TS, United Kingdom, Derby Homes Ltd of Floor 2 South Point, Cardinal Square, 10 Nottingham Road, Derby DE1 3QT, United Kingdom, Newark and Sherwood Homes Ltd of Kelham Hall, Kelham, Newark on Trent, Nottinghamshire NG23 5QX, United Kingdom, Ashfield Homes Ltd of Broadway, Brook Street, Sutton in Ashfield, Nottinghamshire NG17 1AL, United Kingdom, Charnwood Neighbourhood Housing Ltd of Council Offices, Southfield Road, Loughborough LE11 2TN, United Kingdom, Tuntum Housing Association Ltd of 90 Beech Avenue, New Basford, Nottingham NG7 7LW, United Kingdom, Nottingham Community Housing Association Ltd of 12/14 Pelham Road, Sherwood Rise, Nottingham, NG5 1AP United Kingdom, Mansfield District Council of Civic Centre, Chesterfield Road South, Mansfield NG19 7BH, United Kingdom, Gedling Homes Ltd of Cavendish 249, Cavendish Street, Ashton under Lyne, Cheshire OL6 7AT, United Kingdom, Rykneld Homes Ltd of Pioneer House, Mill Lane, Wingerworth, Chesterfield S42 6NT, United Kingdom, ACIS Group Ltd of Acis House, Bridge Street, Gainsborough, Lincolnshire DN21 1GG, United Kingdom, Chesterfield Borough Council of Town Hall, Rose Hill, Chesterfield, Derbyshire S40 1LP, United Kingdom, LHA –ASRA Group Ltd of 3 Bede Island Road, Leicester LE2 7EA, United Kingdom, South Derbyshire District Council of Civic Offices, Civic Way, Swadlincote, Derbyshire DE11 0AH, United Kingdom and Derwent Housing Association Ltd of No 1 Centro Place, Pride Park, Derby DE24 8RF, United Kingdom. All of the current members are, therefore, to be regarded as Contracting Authorities under the Public Contracts Regulations 2006 for the purpose of this procurement exercise and entitled as Authorised users (as described at 1 below) to access and use the frameworks agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. Homes and assets owned, managed or maintained by the EEM members already stretch across the whole of the East Midlands, but EEM’s objective is to grow substantially, by adding to its membership local authority, Arms Length Management Organisation (ALMO) and registered provider housing landlords within the East Midlands that are contracting authorities under the Public Contracts Regulations 2006 owning and/or managing/maintaining affordable, rented, intermediate market rent or shared equity housing stock or managing/maintaining stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock as described at II.1.5 of this Contract Notice. Additionally, EEM recognises that Local Authority, ALMO or registered provider organisations may not wish to join EEM as a member but will wish to access and use the framework agreement to be awarded at the conclusion of the procurement exercise begun by publication of this Contract Notice subject to being Authorised users (as described at either 2 or 3 below). All such organisations in either case will be entitled to access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. The Authorised users of the framework agreement being advertised by this Contract Notice (in addition to EEM) and entitled to access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:
1. Any current EEM member – an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations listed above in this Section VI.3.
2. Any future member of EEM – a Local Authority, ALMO or registered provider housing landlord organisation (of the type described in the third paragraph of this Section VI.3) entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which organisation notice has been given by EEM to the economic operators who are a party to the framework agreement being advertised by this Contract Notice that such organisation is an Authorised user of this framework agreement as a member of EEM. Future EEM Members may include consortia made up entirely of organisations which would themselves individually be a Future EEM member and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the consortia members of the special purpose vehicle that owns and controls it.
3. An EEM participant – an organisation which is neither a current EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) will be entitled to use the framework agreement advertised by this Contract Notice if it is based within the East Midlands, owns and/or maintains/manages housing stock or other property of the type described in the third paragraph of this Section VI.3 in one or more geographical area in which it operates and is a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under Section 27 of the Housing Act 1985 (or subsequent legislation) or is a registered provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2006 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the framework agreement being advertised by this Contract Notice that such organisation is an Authorised user of this framework agreement.
EEM participants will include consortia made up entirely of organisations which would themselves individually be an EEM participant and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the consortia members of the special purpose vehicle that owns and controls it.
For the purpose of this Notice, the geographical area local authorities are identifiable by reference to the Direct Gov web site at www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm and a full list of all current registered providers can be found at www.tenantservicesauthority.org/server/show/nav.490. Reference to legislation in this Contract Notice includes successor and/or replacement legislation.
1. Any current EEM member – an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations listed above in this Section VI.3.
2. Any future member of EEM – a Local Authority, ALMO or registered provider housing landlord organisation (of the type described in the third paragraph of this Section VI.3) entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which organisation notice has been given by EEM to the economic operators who are a party to the framework agreement being advertised by this Contract Notice that such organisation is an Authorised user of this framework agreement as a member of EEM. Future EEM Members may include consortia made up entirely of organisations which would themselves individually be a Future EEM member and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the consortia members of the special purpose vehicle that owns and controls it.
3. An EEM participant – an organisation which is neither a current EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) will be entitled to use the framework agreement advertised by this Contract Notice if it is based within the East Midlands, owns and/or maintains/manages housing stock or other property of the type described in the third paragraph of this Section VI.3 in one or more geographical area in which it operates and is a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under Section 27 of the Housing Act 1985 (or subsequent legislation) or is a registered provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2006 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the framework agreement being advertised by this Contract Notice that such organisation is an Authorised user of this framework agreement.
EEM participants will include consortia made up entirely of organisations which would themselves individually be an EEM participant and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the consortia members of the special purpose vehicle that owns and controls it.
For the purpose of this Notice, the geographical area local authorities are identifiable by reference to the Direct Gov web site at www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm and a full list of all current registered providers can be found at www.tenantservicesauthority.org/server/show/nav.490. Reference to legislation in this Contract Notice includes successor and/or replacement legislation.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012425-PRO-3880013.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Body responsible for mediation procedures
Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Efficiency East Midlands will incorporate a standstill period, following award of the contract. The period shall commence on the day following award notification, and shall be in accordance with the Public Contracts Regulations 2006, and all amendments and directives. At present the standstill period shall be no less than 10 calendar days.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Efficiency East Midlands Limited
Icon Business Centre, Lake View Drive
NG15 0DT Nottingham
UNITED KINGDOM
E-mail: pete.smith@efficiency-em.co.uk
Telephone: +44 1623726250
VI.5)Date of dispatch of this notice:
25.4.2012