Environmental Monitoring for Scottish Environment Protection Agency

Environmental Monitoring for Scottish Environment Protection Agency

Radiological Monitoring, Assessments and Habits Surveys.

United Kingdom-Stirling: Environmental monitoring other than for construction

2013/S 136-236374

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Environment Protection Agency
Erskine Court, Castle Business Park
Contact point(s): Procurement
For the attention of: Hilary Doody
FK9 4TR Stirling
UNITED KINGDOM
Telephone: +44 1786457700
E-mail: hilary.doody@sepa.org.uk

Internet address(es):

General address of the contracting authority: www.sepa.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11302

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Radiological Monitoring, Assessments and Habits Surveys.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

SEPA is responsible for the regulation of radioactive waste disposal in Scotland, which is controlled in accordance with the Radioactive Substances Act 1993. Operators of premises disposing of radioactive waste to the environment, such as liquid and gaseous discharges, require authorisations under RSA’93. In order to ensure that authorised discharges do not cause any unacceptable risk to members of the public or the environment, SEPA carries out an independent environmental radioactivity monitoring programme and a habits survey programme around all nuclear licensed sites in Scotland. The monitoring programme also includes monitoring the effects of discharges from the non-nuclear industry.
The environmental radioactivity monitoring data and the habits survey data are used to conduct an annual retrospective dose assessment for members of the public to ensure that public radiation doses due to authorised disposals of radioactive waste did not exceed the 1mSv statutory dose limit. This assessment and the associated monitoring data are published annually in the Radioactivity in the Food and Environment Report (RIFE) which is a UK wide report produced by SEPA, the Food Standards Agency (FSA), the Environment Agency (EA) and the Northern Ireland Environment Agency (NIEA).
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=271574

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=271574

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

90711500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 3 Lot title: Habits Surveys

1)Short description

SEPA require an experienced organisation to undertake a ‘Habits Survey’ around the nuclear licensed sites in Scotland as well as a survey along the Solway Firth. There is also the potential for ad-hoc surveys at other locations in Scotland. The aim of the surveys is to determine the exposure pathways by which members of the public could be exposed to radioactivity in the environment and should consider pathways relevant to discharges of liquid and gaseous radioactive wastes and also radiation emanating directly from the nuclear sites. The successful organisation will communicate closely with members of the public regarding their consumption, occupancy and activity habits within the vicinity of the nuclear sites as well as along the Solway Firth. The successful organisation will then collate and analyse the data, before reporting back to SEPA on agreed deadlines. A dose assessment tool should accompany each habits survey report populated with the habits data from the survey to enable SEPA to conduct individual dose assessments. The approximate annual value of the contract is 30k – 90k GBP depending on which nuclear site is being surveyed and whether there is one or two surveys conducted in the year.
2)Common procurement vocabulary (CPV)

90711500

3)Quantity or scope

1 supplier
Estimated value excluding VAT:
Range: between 30 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 1 Lot title: Environmental Radioactivity Monitoring Programme

1)Short description

SEPA require an experienced organisation(s) to undertake a comprehensive annual environmental radioactivity monitoring programme for Scotland consisting of the collection of a wide variety of samples from across Scotland and the subsequent radiological analysis of these samples for a wide variety of radionuclides. Sampling will be focused around the nuclear licensed sites for monitoring the effects of their radioactive discharges but the programme also includes sampling for monitoring discharges from the non-nuclear industry. Additionally, there is a requirement to undertake sampling not directly related to the effects of these discharges, but more generally to determine the background levels of anthropogenic radionuclides in the environment. Sampling frequency varies between samples but will include sampling on a monthly, quarterly, biannual and annual basis. The sampling and analysis requirements of this contract are detailed in Table 1 with the analyses requiring to be conducted to limits of detection which will be specified by SEPA. The contractor(s) will require to be UKAS accredited or use a quality system of a standard equivalent to that required for UKAS accreditation specifically related to the range of services required.
Table 1: Sampling and analysis requirements
Sampling & Measurements Required Analyses Required
Samples: Air, sediment, seaweed, seawater, marine foodstuffs, milk, grass, soil, terrestrial foodstuffs, freshwater, groundwater, nuclear site effluent, landfill leachate, sewage treatment works sludge pellets
In-field measurements: Gamma dose rate, gamma strandline and beta dose rate.
Gamma spectrometry, H-3, C-14, S-35, Sr-90, Am-241, Tc-99, I-129, I-131, Po-210, Pb-210, Pu-238, Pu-239/240, Pu-241, P-32, U-234, U235, U238, Total alpha, Total beta
This contract is divided into three geographical areas and bidders will be invited to tender for as few or as many areas as they wish provided they can demonstrate the capacity to undertake the work should they be awarded more than one geographical area. The areas and approximate annual value are as follows: North (40k – 60k GBP), Central (90k – 110k GBP) and South (160k – 180k GBP).
2)Common procurement vocabulary (CPV)

90711500

3)Quantity or scope

1-3 suppliers based on geographical areas
Estimated value excluding VAT:
Range: between 40 000 and 180 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Ad-hoc Environmental Radioactivity Monitoring and Radiological Assessments

1)Short description

Applications are invited from interested parties for inclusion on a list from which tenders will be sought to undertake ad-hoc work when the requirement for such work arises. The services that may be required include ad-hoc environmental radioactivity monitoring consisting of the collection of a wide variety of samples from any location in Scotland and the subsequent radiological analysis of these samples for a wide variety of radionuclides. As this contract is for ad-hoc work it is not possible to predict the nature of the work that may be required but as a guide it may include, but is not limited to, that which is detailed in Table 1. The contractor(s) will require to be UKAS accredited or use a quality system of a standard equivalent to that required for UKAS accreditation specifically related to the range of services that may be required. In the event that ad-hoc work is requested which is out with the scope of Table 1 the accreditation status of the required work will be assessed as the need for the work arises.
Additionally, we require experienced contractors to undertake radiological assessments as required such as human and non-human species radiological dose assessments.
As this contract is for ad-hoc work there is no guarantee that work will become available but as a guide, looking back to the previous contracts the annual spend could vary between 10k – 100k GBP in any given year depending on the work required.
2)Common procurement vocabulary (CPV)

90711500

3)Quantity or scope

Multiple suppliers
Estimated value excluding VAT:
Range: between 10 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and Severally
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Pre Qualification Questionnaire
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

R13025OJE
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

13.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:271574)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) may bring proceeding in the Sheriff Court of the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.7.2013