Environmental protection system for transportation of vehicles

Environmental protection system for transportation of vehicles

MoD has a requirement ranging between 500 – 2000 COTS/MOTS Military standard environmental protective systems (to include spares and support for 4 years plus options) for the transportation and storage of vehicles and high value equipments.

United Kingdom-Bristol: Tarpaulins, sails for boats, sailboards or land craft, awnings, sunblinds, tents and camping goods

2013/S 170-294514

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
For the attention of: Technical Contact: Kevin Maw; Email: des le cmp-pmt-integ-pm1@mod.uk
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslecmp-pmt-comrclteam@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Environmental protection system for transportation of vehicles and high value equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Tarpaulins, sails for boats, sailboards or land craft, awnings, sunblinds, tents and camping goods. The UK MoD has a requirement ranging between 500 – 2000 COTS/MOTS Military standard environmental protective systems (to include spares and support for 4 years plus options) for the transportation and storage of vehicles and high value equipments.
The proposed solution will provide external climatic protection plus an internal and external corrosion protection system for the vehicles/equipment when in storage, parked outside or in transit.
The system, therefore, must be capable of being installed in such a way that the equipment can be protected whilst on a train flat-bed, DROPS-type vehicle, ship deck etc.
1. The system shall be simple to fit/install and remove from the equipment.
2. It should provide protection against corrosion caused by environmental conditions including high humidity.
3. It is required to be waterproof, windproof, breathable, UV resistant, fire resistant and tear resistant.
4. Consideration should be made to securing points that shall incorporate suitable straps/hooks/buckles/ties/bungees fitted as necessary.
5. Compliance with DEFSTAN 00-35 Environmental Handbook for Defence Materiel Part 4 Natural Environments is mandated for climatic categories A1 – C1.
6. The system shall be capable of fitting / removal by two 5th to 95th percentile and any individual item must not weigh more than 30 kg.
7. The system shall be packed and supplied with its own stowage container/bag suitable for transport on the vehicle.
8. The system shall include fitting/operating and equipment care instructions.
9. All design drawings are to be supplied IAW DefStan 05-10 Product Definition Information.
10. Contract award is anticipated in March 2014 with the full qty of 500 – 2000 systems packed and delivered to DSDA Donnington by the end of May 2014. Staged delivery will be accepted.
In addition to the mandatory information required at Section III in support of the EOI, the MoD are willing to accept the receipt of promotional material, details of previous experience, qualifications of standards achieved and any relevant testing data with your expression of interest.
The MoD intends to invite suppliers selected to participate to attend a viewing of the relevant vehicles and equipments during the ITT process, at a date during October or November 2013 at a location within the UK.
The issue of this advert is not to be construed as a commitment by the MoD to place any subsequent order as a result of the tendering exercise.
The MoD is unable to consider late or incomplete expressions of interest.
II.1.6)Common procurement vocabulary (CPV)

39522000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

between 500 – 2000 systems and options for spares to be advised in ITT.
Estimated value excluding VAT: 2 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Further details will be provided in ITT. Options for spares and support to systems for a period of 4 years from delivery.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 2 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet a required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the goods and services, subject to satisfactory performance to be measured using Key Performance Indicators. The payment arrangements will be on completion of delivery.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Candidates should note that some of the vehicles are subject to the United States (US) International Traffic in Arms Regulations (ITAR). Candidates must provide in their Expression of Interest (EoI) the company names and addresses of all parties who may be involved with the development of the candidates subsequent response to any ITT to enable the MoD to seek re-transfer approval from the US State Departments. Participation shall be subject to re-transfer approval being granted by the State Department prior to ITT issue, provisionally 25.10.2013.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
As part of the expression of interest (EoI) potential suppliers will be required to submit audited financial account for the most recent 3 years. If a potential supplier is unable to provide these they can contact the Authority to provide an alternative submission of financial capacity. The Authority may down select companies out of the competition if the contract value exceeds 25 % of the company’s annual turnover. Companies can provide parent company guarantees or a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position to support their bid should their financial capacity be weaker.
Minimum level(s) of standards possibly required: Contract value must be less than 25 % of company’s annual turnover. If this is not possible Companies can provide parent company guarantees or a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position to support their bid. The Authority reserves the right to downselect a company out of the competition should the financial risk be unacceptable.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The scope of work covers critical tasks required urgently in support of current UK operations.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: The Authority shall use the Conditions for Participation (Section III) to produce a list of suppliers eligible to participate. If the number of suppliers identified exceeds the maximum number of operators (Section IV.1.2) the Authority reserves the right for candidates to complete a Pre-Qualification Questionnaire (PQQ) providing information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out within the PQQ to be provided by the Authority. Full details of the method for choosing the tenderers will be set out in the PQQ.
All potential suppliers will be required to complete a Statement of Good standing. Satisfactory completion of this will be required to participate in the ITT stage.
The Authority requires a demonstration of financial and economic capacity at EoI stage – see sections III.2.2 for requirements.
Any contractor wishing to bid for this work should have ISO 9001:2008 quality management system (or an equivalent QMS e.g.:- AS9100, ISO/TS 16949:2002) issued by a UKAS recognised 3rd party certification body. The scope of work covered by the certification must be compatible with the product and/or services required. Candidates must provide certification to prove accreditation.
Candidates are informed that all information must be supplied for an EoI to be considered. A pdf format via email or hard copies by post are the correct format for this EoI.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PMT/0049
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013830-DCB-5079713

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslecmp-pmt-comrclteam@mod.uk

Body responsible for mediation procedures

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslecmp-pmt-comrclteam@mod.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslecmp-pmt-comrclteam@mod.uk

VI.5)Date of dispatch of this notice:30.8.2013