Environmental Protection Tender Radioactivity

Environmental Protection Tender Radioactivity

Independent monitoring of radioactivity in effluent samples. UK-Leeds: environmental protection

2012/S 71-118187

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Rivers House, Park Square South
For the attention of: Lorraine Hayes
LS1 2QG Leeds
Telephone: +44 1132312468
E-mail: neprocurement@environment-agency.gov.uk
Fax: +44 1132461889

Internet address(es):

General address of the contracting authority: www.environment-agency.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

30212 Independent monitoring of radioactivity in effluent samples
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contractor will be required to carry out laboratory based radiochemical analysis of effluent samples (mainly liquids) from designated sites (mainly nuclear licensed sites) and to provide associated services. There will also be a requirement to witness the taking of some samples at the nuclear licensed sites.
The Contractor will be required to provide analytical results to the environment agency in the form of quarterly reports.
II.1.6)Common procurement vocabulary (CPV)

90720000, 90711500, 90713000, 90700000, 71900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 500 000 and 650 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: This contract may cover 2 additional extension periods of 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 69 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator to be jointly and severally liable for the performance of the contracts.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All analyses carried out by the contracted laboratory are to be in accordance with a quality assurance system fully accredited by the United Kingdom accreditation service (UKAS), or equivalent standard.
Additionally the contract will require the implementation of the Mcerts performance standards for organisations undertaking radioanalytical testing.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required, each application will be sent a questionnaire.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

As part of its arrangements under the Environmental Permitting Regulations 2010 (EPR 2010) or Radioactive Substances Act 1993 (RSA 93) the environment agency carries out a programme of independent radiochemical analyses of liquid and gaseous effluents discharged from designated sites (mainly nuclear licensed sites) in England and Wales. The samples are mainly liquids, although there is a small sub-programme related to monitoring gaseous (stack) discharges, this involves analysis of filters and bubbler liquors. The results from the programme provide checks on site operators discharge returns and insights in to their quality assurance procedures and analytical techniques.
Most samples are collected by the site operators and transported at their expense to the contracted laboratory. However, the contractor will be required to perform additional services to ensure the sampling at the sites is carried out appropriately, currently this is undertaken by the Contractor witnessing the taking of designated samples and checking site operators sampling arrangements. Further guidance on this will be provided in the tender documentation.
As well as undertaking routine witnessing, sample receipt and analysis of effluent samples each calendar quarter, the Contractor will be required to provide additional services, these will include, but may not be limited to: comparing results to sibling results provided by nuclear licensed sites, (significant discrepancies to be investigated with site analysts as directed by the environment agency, may include conducting inter-comparison exercises), and providing technical advice to the environment agency on matters related to effluent monitoring and analysis.
Witnessing, sample receipt and analysis will commence in January 2013. However to enable contacts to be established with the nuclear licensed site operators the contract is due to commence on 1.11.2012. The initial contract will cover a three 3 year period covering witnessing and analysis of effluent samples for calendar years 2013, 2014 and 2015 inclusive. Subject to the satisfactory performance of the contractor the agency reserves the right to extend the contract thereafter in increments of twelve month periods up to an additional two years to cover the analysis programmes for calendar years 2016 and 2017. Submission of the final report is to be made by the calendar quarter following completion of the analysis programme. Additional period for reporting comparison with operator results.
Right to Cancel. Always.
The environment agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The environment agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this contract notice, or in the completion or submission of any tender.
Other authorities involved. If applicable.
This contract/framework is primarily intended to meet the needs of the environment agency. Depending on the requirements of the new single environment body for Wales in regards to radiological monitoring there may be a scope change in regards to Welsh nuclear licensed sites, during the contract period, the contractor needs to be able to offer flexibility.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.4.2012