Environmental Services Watford

Environmental Services Watford

Operational service contract for the delivery of waste and recycling services, street cleansing services and parks and open spaces services.

UK-Watford: environmental services

2012/S 123-203524

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Watford Borough Council
Hempstead Road, Town Hall
WD17 3EX Watford
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.watford.gov.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Operational service contract for the delivery of waste and recycling services, street cleansing services and parks and open spaces services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Environmental services. Refuse and waste related services. Horticultural services. Street-cleaning and sweeping services. Planting and maintenance services of green areas. Cemetery maintenance services. Grave-digging work. Graffiti removal services. Cemetery services and cremation services. Customer services. Building and facilities management services. Landscape gardening services. Snow-clearing services. Ice-clearing services. Various school services. Grounds maintenance services. Waste transfer station. Fleet management, repair and maintenance services. Clinical-waste collection services. Clinical-waste disposal services. The Council is seeking an private sector partner with the skill and expertise to develop and deliver (or deliver management of delivery through a supply chain) of a range of services including and related to but not limited to:
— Waste and recycling collection and management,
— Clinical waste collection,
— Street cleansing, sweeping and washing,
— Graffiti removal,
— Maintenance of the Boroughs prestigeous Parks and Open Spaces including grounds maintenance and arboricultureal services,
— Fleet management, repair and maintenance,
— Depot and property management,
— Customer services,
— Facilities management.
The Council is intending to develop and refine the scope and nature of the partnership arrangements through the competitive dialogue process. Due to the range of options the Council will look for participants to bring forward and develop and refine the scope and nature of the partnership arrangements within the scope of this notice through the competitive dialogue process.
Further details are contained in the memorandum of information and pre qualification questionnaire and will be contained in the contract documentation.
Section VI.3 Additional Information of this notice for how to obtain these. II.1.6) Common procurement vocabulary (CPV):
II.1.6)Common procurement vocabulary (CPV)

90700000, 90500000, 77300000, 90610000, 77310000, 98371111, 45112410, 90690000, 98371100, 79342300, 79993000, 71421000, 90620000, 90630000, 80410000, 77314000, 45232470, 50111000, 90524100, 90524200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The value and the scope of the contract will be subject to the development of the services, duration of the contract and the inclusion of any other local government bodies and their associations.
Estimated value excluding VAT:
Range: between 25 000 000 and 75 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the duration will be for a minimum of 7 years and a maximum of 15 years.
Provisional timetable for recourse to these options:
in days: 240 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

WBC will require a bond or a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be sent out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Entity’s specific requirement are to be determined but it does require that any contract awarded be entered into by a single legal entity on the part of the successful candidate. Any legal entity which as a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected partner and its supply chain may be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate to particular social, environmental or other corporate social responsibility consideration. Further details of these conditions will be set out the PQQ and contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details of formalities necessary for evaluating if are met will be provided in the Pre qualification questionnaire (PQQ) document. In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations and set out in the PQQ and contract documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details of formalities necessary for evaluating if requirements are met will be provided in the Pre-qualification questionnaire (PQQ) document. In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the PQQ and contract documents.
Minimum level(s) of standards possibly required: As set out in the PQQ and contract documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of formalities necessary for evaluating if requirements are met will be provided in the Pre-qualification (PQQ) document. In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations and as set out in the PQQ and contract documents.
Minimum level(s) of standards possibly required:
As set out in the PQQ and contract documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Details and criteria for choosing those to be invited to participate in the dialogue are set out in the pre-qualificatino questionnaire. The objective criteria include those as envisaged by Regulations 23 to 5 of the Public Contracts Regulations 2006 as amended).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.7.2012 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2012 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Section 11.1.9 Variants may be accepted.
Point IV3.4 requests to participate must be made by completion and return of the pre qualification questionnaire by the date and time specified in point IV3.4 and in accordance with the instructions set out in the pre qualification questionnaire and below.
The pre-qualification questionnaire and a Memorandum of Information are available in electronic format. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 4K2868Y9ZD. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 31.7.2012 (11:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

Pre-qualification questionnaire briefing: to assist suppliers in the completion of the Pre-Qualification Questionnaire, a briefing will be held at the Coliseum on 16th July. Interested suppliers will be provided with further information about the arrangements and format of this briefing session is available through the procurement portal.
Bidding and bid costs are entirely at the risk of the bidders and will not be refunded by the contracting authority under any circumstances. The contracting authority shall not be responsible for any costs charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charged or expenses, irrespective of the outcome of the competition, of if the competition is cancelled or postponed.
All dates and time periods specified in this notice are only provision and the contracting authority reserves the right to change these.
The contracting authority reserves the right to not award any or part of this contract.
Candidates are advised that the contracting authority is subject to the Freedom of Information Act 2000 (“the Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The contracting authority shall take such statements into consideration in the event that it receives a request pursuant to the Act, which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. GO Reference: GO-2012627-PRO-4024173.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: WBC will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to bidders. If an appeal regarding the award of a contract has not been successfully resolved, (for Public Sector), Public Contract Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought (generally within three months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may award damages and/or shorten or order the agreement ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.6.2012