EPOS Hardware and Software Tender

EPOS Hardware and Software Tender

The University of Birmingham is seeking a partner to supply an EPOS solution to support catering operations across our campus and hotel.

United Kingdom-Birmingham: Software package and information systems

2019/S 237-581693

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The University of Birmingham
Postal address: Edgbaston
Town: Birmingham
NUTS code: UKG31
Postal code: B15 2TT
Country: United Kingdom
Contact person: Thomas Hasson
E-mail: T.R.Hasson@bham.ac.uk
Internet address(es):Main address: http://www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Tender for the Provision of Campus and Hotel EPOS Hardware and Software

Reference number: FRAM464/19

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University of Birmingham is seeking a partner to supply an EPOS solution to support catering operations across our campus and hotel. Covering 54 catering outlets and over 97 fixed and mobile EPOS terminals this service is crucial to the success of the catering service and the University. We have an ongoing programme of new outlets and buildings, including the University of Birmingham, which is expected to increase our EPOS estate by 25 % by 2020.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG31

II.2.4)Description of the procurement:

The University’s existing EPOS estate was established in 2012 and supports all catering and hospitality activity across our campus. The estate comprises 97 ‘MCR’ EPOS terminals alongside various mobile EPOS units supporting our mobile and ‘pop-up’ catering operations. The University has developed this platform extensively over the past 3 years. We are now seeking to review our EPOS solution. The chosen supplier will manage the development of our existing EPOS service offerings to a platform and standard software features of the solution will be leveraged to deliver services to our customers. The selected supplier will provide a high quality Hardware and Software solution with excellent support and warranties, updated regularly and with a development roadmap to meet modern customer and business demands.

The contract shall be for 3 years with extension of up to 1 plus 1 years if the services are being provided satisfactorily and if there is still a requirement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50 %
Quality criterion – Name: Presentation / Weighting: 8 %
Quality criterion – Name: Sustainability / Weighting: 2 %
Cost criterion – Name: Cost / Weighting: 22 %
Cost criterion – Name: Rebates / Weighting: 18 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Contract subject to 12 monthly optional renewals at the discretion of The University of Birmingham at the end of the initial 36 month period and 12 monthly interval thereafter for a maximum of 60 months.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/01/2020
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The University of Birmingham
Town: Birmingham
Postal code: B15 2TT
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: