EPOS Replacement Tender

The university is seeking to appoint a single vendor for a replacement EPOS solution.

United Kingdom-Nottingham: Software package and information systems

2019/S 224-549711

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of Nottingham
Postal address: University of Nottingham
Town: Nottingham
NUTS code: UKF14
Postal code: NG7 2NR
Country: United Kingdom
Contact person: Procurement
E-mail: procurement@nottingham.ac.uk

Internet address(es):Main address: https://www.nottingham.ac.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofnottingham/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofnottingham/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EPOS Replacement

Reference number: PROC JS ITT/1150

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University is seeking to appoint a single vendor for a replacement EPOS solution across the University’s catering and bar outlets, including (where required) its contract catering partners and the Student Union.

The University wishes to invest in a platform that can provide functionality that will enhance the services we provide to our students, staff and external customers.

The project includes the replacement of over 75 POS Terminals at the University across UoN, Student Union and 3^rd Party managed locations.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF14

II.2.4)Description of the procurement:

The University’s preference is for a SaaS solution and it is critical to the University that a supplier can clearly articulate what its SaaS solution is, from the infrastructure through to the rights and responsibilities that the University will have over the solution. If suppliers do not offer a SaaS solution, the same level of response is required.

The desired outcomes of the tender are:

— appoint a supplier with the best fit POS solutions and peripherals suitable to support the University and Student Union Operations, now and for the future,

— appoint a supplier with back end software and system structure that is easy to use, supports the University and SU structures and manages data well,

— appoint a supplier that can support the University daily bites scheme,

— appoint a supplier with a solution that can support improvements to the University daily bites scheme,

— appoint a supplier in which we have confidence to put in place the required integrations to support the desired EPOS processes,

— appoint a supplier with a strong integration capability to support future change,

— appoint a supplier with a stock management solution and integration capability that can support both the Student Union and University aims,

— appoint a supplier that can support the University and Student Union in improving supporting processes around EPOS,

— appoint a supplier that can support the University and Student Union in developing new loyalty schemes and offers,

— appoint a supplier that can support online and pre-ordering,

— agreement of a plan to implement the EPOS solution for the University and Student Union,

— appoint a supplier with a solution that gives the University confidence in its security and compliance, and ability to support the solution,

— appoint a supplier with a solution that gives the University confidence in its roadmap for the future.

The project includes the replacement of over 75 POS Terminals at the University across UoN, Student Union and 3^rd Party managed locations.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Option to extend for up to a total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Note the planned market briefing/site visit will be on the 28.11.2019 at 9.30, or 29.11.2019 at 9.30.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/12/2019

Local time: 11:59

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/12/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: High Court, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority has incorporated a minimum 10 calendar days standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a debrief in the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/11/2019