EPR Solution for Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust is seeking to procure a fully integrated electronic patient record system.

United Kingdom-Manchester: Software package and information systems

2018/S 152-349056

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Manchester University NHS Foundation Trust (MFT)
05280446
Wilmslow Park Offices, 211 Hathersage Road
Manchester
M13 0JR
United Kingdom
Contact person: Claire Barnes
E-mail: claire.barnes2@mft.nhs.uk
NUTS code: UK

Internet address(es):Main address: www.mft.nhs.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=24781&B=NHSSBS

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=24781&B=NHSSBS

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of an EPR Solution for Manchester University NHS Foundation Trust

Reference number: MFT 084 2018

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Manchester University NHS Foundation Trust (the “Trust”) is seeking to procure a fully integrated Electronic patient record (EPR) system. The Trust considers that this procurement represents a unique opportunity for the ‘right’ potential provider to develop a true, clinically driven, joint-working based partnership with innovative and forward-looking Trust over the next 15 years or more. The Trust believes that this procurement offers an excellent opportunity to deliver a ‘best in class’ clinically driven benefits realisation package via the use of leading edge technology.

II.1.5)Estimated total value

Value excluding VAT: 400 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48180000

48810000

48814000

48814200

48814400

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Manchester

II.2.4)Description of the procurement:

Manchester University NHS Foundation Trust (the “Trust”) is seeking to procure a fully integrated Electronic Patient Record (EPR) system The Trust considers that this procurement represents a unique opportunity for the ‘right’ Potential Provider to develop a true, clinically driven, joint-working based partnership with innovative and forward-looking Trust over the next 15 years or more. The Trust believes that this procurement offers an excellent opportunity to deliver a ‘best in class’ clinically driven benefits realisation package via the use of leading edge technology.

The key objectives of this procurement project are to:

— Successfully deliver an integrated EPR system solution that satisfies current business and clinical requirements and stakeholder critical success factors.

— Deliver measurable clinical and business benefits and an extremely impressive Return on Investment (RoI).

— Deliver a solution that provides the scope in functionality for future innovation, development and research over time in meeting wider IM&T requirements across the Trust.

— Ensure maximum value for money is gained in securing the solution.

The solution should be capable of expansion over time to replace the majority of the functionality currently provided by specialist clinical systems. The intention from day one is to deploy the core EPR system and incorporate the functionality of current specialist departmental systems, where possible. The Trust further intends to achieve HIMSS Level 6 as quickly as possible and HIMSS Level 7 as soon as possible thereafter.For the avoidance of doubt, the Trust wishes to emphasise that it is not seeking an EPR development partnership for the vast majority of functionality required to meet specified OBS requirements. Rather, it is seeking to procure tried and tested functionality, with HIMSS Level 6/7 accreditation, or equivalent functionality that has been successfully deployed in healthcare organisations of a similar size and nature to that of the Trust. Consequently, any proposal for an undeveloped or undelivered solution to meet currently specified requirements is very highly unlikely to be successful in the procurement. Should it prove to be necessary, the Trust reserves the right to amend the size and scope of the contract/s to: Reflect any future organisational changes that might be made to the Trust (or to successor organisations) which might mean that the contract/s should ‘follow’ the Trust to an evolved, or to a different, organisational entityExtend the scope of the contract/s to add additional partner Trusts.

Evolve, adapt and extend the design and development of the solution and associated services over time in response to: the evolution of the Trust’s requirements the evelopment of the Trust’s leading worldwide paediatric, ophthalmic and dental roles, developments in national healthcare policy and, the Trust’s research agenda.

Utilise additional existing and future healthcare and other functionality provided by the chosen potential provider in order to satisfy future Trust requirements. It is envisaged that the period of the contract will be awarded in September 2019. The duration of contract will be 15 years, with the option for the Trusts to extend the contract for a further 5 years in yearly periods and, potentially, for longer. An indicative 15-year Potential Provider budget is reflected in the Outline business case — see the SQ for further details.

This notice is supported by full SQ documentation, and an associated potential provider briefing paper, which sets out in more detail the requirements of the Trust. The SQ can be accessed, from the date of this Contract notice, via the procurement portal (https://nhssbs.eu-supply.com) Potential providers should look for ID reference number 32123 — MFT 084/2018 Provision of an EPR System for Manchester University NHS Foundation Trust. The closing date for completion and submission of the SQ is 12:00 noon, 6.9.2018.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/09/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/10/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Manchester University NHS Foundation Trust
Manchester
M13 9WL
United Kingdom

VI.4.2)Body responsible for mediation procedures

Manchester University NHS Foundation Trust
Manchester
M13 9WL
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/08/2018