Equipment and Vehicle Hire Framework Wakefield Council

The Council of the City of Wakefield
Town Hall, Wood Street
For the attention of: Ian Westlake
WF1 2HQ Wakefield
UNITED KINGDOM
Telephone: +44 1924306781
E-mail: procurement@wakefield.gov.uk
Fax: +44 1924306547

Internet address(es):

General address of the contracting authority: www.wakefield.gov.uk

Address of the buyer profile: www.yortender.co.uk

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

22 local authorities and other contracting authorities which may include the Police Service within the Yorkshire and Humber region
.http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4
https://www.police.uk/forces/
UNITED KINGDOM

Framework Arrangement for the Hire of Vehicles, Plant, Tools and Equipment supplied With and Without Operator.

Services
Service category No 27: Other services

NUTS code UKE

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 20 000 000 GBP

Hire of passenger transport vehicles with driver. Hire of passenger cars with driver. Hire of construction and civil engineering machinery and equipment with operator. Hire of cranes with operator. Hire of earthmoving equipment with operator. Hire of buses and coaches with driver. Hire of goods-transport vehicles with driver. Hire of trucks with driver. Hire of industrial vehicles with driver. Hire of vans with driver. Hire of agricultural machinery with operator. Hire of mowers or agricultural equipment with operator. Wakefield Council is looking to appoint a number of service providers to deliver hire services for a wide range of vehicles, plant, tools and equipment supplied with and without operator. Including but limited to the following categories:
Lot 1. VANS
Lot 2. CARS & ESTATE CARS
Lot 3. FOUR WHEEL DRIVE VEHICLES
Lot 4. MINI BUSES AND COACHES
Lot 5. DROPSIDE VEHICLES
Lot 6. TIPPING VEHICLES
Lot 7. LORRIES WITH HIAB / ATLAS EQUIPMENT
Lot 8. REFUSE COLLECTION VEHICLES
Lot 9. SKIP / HOOK LOADERS
Lot 10. GULLY EMPTIER, CESSPOOL EMPTIER AND JETTING UNITS
Lot 11. MECHANICAL ROAD SWEEPERS
Lot 12. HYDRAULIC HOISTS (LIGHTING PLATFORMS)
Lot 13. STEEL BODIES DUMP TRUCK
Lot 14. ROLLERS (NON VIBRATORY AND VIBRATORY)
Lot 15. ROAD SURFACING MACHINES
Lot 16. COLD PLANES
Lot 17. WHEELED TRACTORS
Lot 18. LOADER EXCAVATORS WHEELED AND LOADER SHOVELS CRAWLER SCRAPERS AND GRADERS
Lot 19. TRAILERS
Lot 20. COMPRESSORS AND GENERATORS
Lot 21. PORTABLE TRAFFIC SIGNALS
Lot 22. MOWERS — PEDESTRIAN & RIDE-ON
Lot 23. GROUNDS MAINTENANCE SMALL PLANT
Lot 24. WATER PUMPS
Lot 25. GENERAL EQUIPMENT
Lot 26. MOTORCYCLES / QUAD BIKES
Lot 27. TOOLS AND EQUIPMENT
Lot 28. WINTER MAINTENANCE EQUIPMENT
Lot 29. ARTICULATED TRACTOR UNIT
Lot 30. RECYCLE CRUSHERS
Lot 31. STATIC WELFARE UNITS
Lot 32. LARGE PLANER PACKAGE
Lot 33. MEDIUM PLANER PACKAGE
Lot 34. SMALL PLANER PACKAGE
Lot 35. EXTRA HIGHWAYS EQUIPMENT

Please download all the tender documentation from YORtender. (www.yortender.co.uk) Should you wish to raise a question regarding this project please use the discussions function. Completed tender documentation needs to be submitted via YORtender no later than 12:00 on 14.7.2015.

60170000, 60171000, 45500000, 45510000, 45520000, 60172000, 60180000, 60181000, 60182000, 60183000, 77111000, 77112000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

Wakefield Council is looking to appoint a number of service providers to deliver hire services for a wide range of vehicles, plant, tools and equipment supplied with and without operator from the period 1.10.2015 to 30.9.2018 with the option to extend for a further period of 12 months up to and including 30.9.2019.
The framework arrangement will be structured into three distinct areas. The 3 areas are as follows:
Area 1 — Specified Lots;
Area 2 — Miscellaneous Catalogue Items;
Area 3 — Mini Competition;
Area 1 — Specified Lots;
Wakefield Council requires the external hire of Vehicles, Plant, Tools and Equipment supplied with and without Operators for categories of hire identified as Lots as below:
Lot 1. VANS
Lot 2. CARS & ESTATE CARS
Lot 3. FOUR WHEEL DRIVE VEHICLES
Lot 4. MINI BUSES AND COACHES
Lot 5. DROPSIDE VEHICLES
Lot 6. TIPPING VEHICLES
Lot 7. LORRIES WITH HIAB / ATLAS EQUIPMENT
Lot 8. REFUSE COLLECTION VEHICLES
Lot 9. SKIP / HOOK LOADERS
Lot 10. GULLY EMPTIER, CESSPOOL EMPTIER AND JETTING UNITS
Lot 11. MECHANICAL ROAD SWEEPERS
Lot 12. HYDRAULIC HOISTS (LIGHTING PLATFORMS)
Lot 13. STEEL BODIES DUMP TRUCK
Lot 14. ROLLERS (NON VIBRATORY AND VIBRATORY)
Lot 15. ROAD SURFACING MACHINES
Lot 16. COLD PLANES
Lot 17. WHEELED TRACTORS
Lot 18. LOADER EXCAVATORS WHEELED AND LOADER SHOVELS CRAWLER SCRAPERS AND GRADERS
Lot 19. TRAILERS
Lot 20. COMPRESSORS AND GENERATORS
Lot 21. PORTABLE TRAFFIC SIGNALS
Lot 22. MOWERS — PEDESTRIAN & RIDE-ON
Lot 23. GROUNDS MAINTENANCE SMALL PLANT
Lot 24. WATER PUMPS
Lot 25. GENERAL EQUIPMENT
Lot 26. MOTORCYCLES / QUAD BIKES
Lot 27. TOOLS AND EQUIPMENT
Lot 28. WINTER MAINTENANCE EQUIPMENT
Lot 29. ARTICULATED TRACTOR UNIT
Lot 30. RECYCLE CRUSHERS
Lot 31. STATIC WELFARE UNITS
Lot 32. LARGE PLANER PACKAGE
Lot 33. MEDIUM PLANER PACKAGE
Lot 34. SMALL PLANER PACKAGE
Lot 35. EXTRA HIGHWAYS EQUIPMENT
Tenders for Area 1 will be evaluated in accordance with the evaluation criteria. The evaluation process for each item will result in Contractors being ranked on the framework for each item within the lot based on their tender score (which will be a combination of both price and quality).
Up to a maximum of 5 Contractors for each item within a specified lot will be listed on the framework to provide specified items, with the exception of Lots 18, 28, 30, 32, 33 and 34 where up to a maximum of 5 Contractors for each item within a lot will be listed on the framework to provide items without operator, and a maximum of 10 Contractors for each item within a lot will be listed on the framework to supply items with operator.
Once Contractors have been appointed onto the framework for a specified item in a lot and have entered into a Framework Agreement, the Council will as and when required Call Off the Framework Agreement by issuing an Order (with a unique reference number) to the highest scoring, and therefore highest ranked Contractor selected to carry out Services In accordance with the procedure set out in this specification.
Orders will be Called Off for each item as and when the item is required by going to the top ranked Contractor first. If the top ranked contractor is unable to meet any of the order requirements with regard to the type of item, the need by date/lead time, and with / or without operator, the next ranked Contractor will be contacted and the order placed with them. If the second ranked Contractor is unable to meet the order requirements the third ranked Contractor will be contacted and so on.
In the event that none of the Contractors on the Framework Agreement are able to meet the order requirements the Council reserves place the order within another Area of the Framework or indeed outside the Framework. The Council therefore offers no guarantee of exclusivity of all its hire arrangements will be put through this framework contract.
Please Note: tenderers are allowed to submit tenders for any item or items listed in each lot or lots being tendered for. Tenderers are not required to tender for every item within the lot or lots they are bidding for
Area 2 — Miscellaneous Catalogue Items
All tenderers are invited to provide the Council with a list of relevant catalogue vehicles, plant, tools and equipment with and without operator with prices that are available to hire outside the scope of the specified items listed in Area 1. The tenderers that are appointed to Lot 1 will also be appointed to Lot 2 with the catalogue items and rates that are submitted.
Tenderers will be ranked in Lot 2 based on their quality score alone. In order to access Lot 2 the Council will search the top ranked Contractors catalogue and if the required item is available in the catalogue and available to hire the Council will place an Order at the tendered price. If the top ranked contractor’s catalogue does not contain the required item then the second ranked contractor’s catalogue will be search and so on.
Tenderers should note that only items outside the scope of the specified items in Area 1 will be considered with Area 2.
Area 3 — Mini Competition
All tenderers appointed to the framework arrangement in Lot 1 will be automatically appointed to Lot 3 unless tenderers specifically request otherwise. Lot 3 will be used by the Council where it identifies a requirement that cannot be met by Lot 1 or Lot 2; this could be specialist equipment or equipment where the Council feels better value could achieved by re-opening competition. When re-opening competition in this area the Council will contact all Tenderers appointed to Lot 3 with a specification of the requirement. Tenderers will then be required to provide the Council with a price that complies with the requirement. The Council will award the Order to the cheapest compliant offer received.

Framework Arrangement for the Hire of Vehicles, Plant, Tools and Equipment supplied With and Without Operator Please download all the tender documentation from YORtender. (www.yortender.co.uk) Should you wish to raise a question regarding this project please use the discussions function. Completed tender documentation needs to be submitted via YORtender no later than 12:00 on 14.7.2015.

Estimated value excluding VAT:
Range: between 1 500 000 and 20 000 000 GBP

Duration in months: 48 (from the award of the contract)

Hire of Vans.

60170000, 60183000

See ITT.

Hire of Cars and Estate Cars.

60170000, 60171000

See ITT.

Hire of Four Wheel Drive Vehicles.

60170000, 60171000

See ITT.

Hire of Mini Buses and Coaches.

60170000, 60172000

See ITT.

Hire of Dropside Vehicles.

60182000

See ITT.

Hire of Tipping Vehicles.

60181000, 60182000

See ITT.
Estimated value excluding VAT: 1 GBP

Hire of Lorries with Hiab / Atlas Equipment.

60181000, 60182000

See ITT.

Hire of Refuse Collection Vehicles.

60182000

See ITT.

Hire of Skip / Hook Loaders.

60182000

See ITT.

Hire of Gully Emptier, Cesspool Emptier and Jetting Units.

60182000

See ITT.

Hire of Mechanical Road Sweepers.

60182000

See ITT.

Hire of Hydraulic Hoists (Lighting Platforms).

45500000

See ITT.

Hire of Steel Bodies Dump Truck.

45500000

See ITT.

Hire of Rollers (Non Vibratory and Vibratory).

45500000

See ITT.

Hire of Road Surfacing Machines.

45500000

See ITT.

Hire of Cold Planes.

45500000

See ITT.

Hire of Wheeled Tractors.

45500000, 60182000, 77111000, 77112000

See ITT.

Hire of Loader Excavators Wheeled and Loader Shovels Crawler Scrapers and Graders.

45500000

See ITT.

Hire of Trailers.

45500000, 60182000, 77112000

See ITT.

Hire of Compressors and Generators.

45500000

See ITT.

Hire of Portable Traffic Signals.

45500000

See ITT.

Hire of Mowers — Pedestrian and Ride On.

77111000, 77112000

See ITT.

Hire of Grounds Maintenance Small Plant.

77111000, 77112000

See ITT.

Hire of Water Pumps.

45500000

See ITT.

Hire of General Equipment.

45500000

See ITT.

Hire of Motorcycles / Quad Bikes.

60170000

See ITT.

Hire of Tools and Equipment.

45500000, 45520000, 77111000

See ITT.

Hire of Winter Maintenance Equipment.

60181000, 60182000

See ITT.

Hire of Hire of Articulated Tractor Unit.

45500000, 77111000, 77112000

See ITT.

Hire of Recycle Crushers.

45500000, 60182000

See ITT.

Hire of static welfare units.

45500000

See ITT.

Hire of Large Planer Package.

45500000

See ITT.

Hire of Medium Planer Package.

45500000

See ITT.

Hire of Small Planer Package.

45500000

See ITT.

Hire of Extra Highways Equipment.

45500000

See ITT.

If consortia bids or bids which propose sub-contracting arrangements in order to deliver obligations under the proposed arrangements or a Special Purpose Vehicle (SPV), a Lead Applicant must be identified to take responsibility for the other partner organisations and enter into a contractual arrangement with the Council if awarded the contract or appointed to the Framework.

Information and formalities necessary for evaluating if the requirements are met: See ITT.

Information and formalities necessary for evaluating if the requirements are met: See ITT.

Information and formalities necessary for evaluating if the requirements are met:
See ITt.

Open

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

9PGJ-CBATFX

no

Time limit for receipt of requests for documents or for accessing documents: 13.7.2015

14.7.2015 – 12:00

English.

Duration in months: 3 (from the date stated for receipt of tender)

Date: 14.7.2015 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of legal and democratic services, any Member of the Council who so wishes may be present at the opening. Internal Audit also has the right to attend any tender opening. Where external agencies contribute to the overall funding of a project, representatives of the agency may also attend at the opening of tenders and be allowed to make note of the tenders and receive a copy of the subsequent written report on the tenders received, provided that such persons agree to observe commercial confidentiality and be bound by the confidentiality requirements of the Local Government Act 1972, as amended.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The tender documents are available from the YORtender website www.yortender.co.uk with reference 9PGJ-CBATFX. For support with registration on the YORtender website or if you are having difficulties accessing the documents through YORtender, please contact the YORtender helpdesk on +44 1670597136 or email yorkshiresupport@due-north.com The successful supplier may be required to participate in the achievement of community wellbeing and positive outcomes for its customers as well as promotion and achievement of social and economic growth and environmental and sustainability policy objectives where this is required by the Contracting Authority in the contract documentation. The concluded contract will be open for use by the 22 local authorities within the Yorkshire and Humber region together with other public sector bodies which may include the Police Service. Details of the authorities can be found at;http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

https://www.police.uk/forces/

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=144017445

GO Reference: GO-201568-PRO-6663302.

City of Wakefield District Council
Corporate Procurement Unit
WF1 2DD Wakefield
UNITED KINGDOM
Telephone: +44 1924306969

Body responsible for mediation procedures

City of Wakefield District Council
Corporate Procurement Unit
WF1 2DD Wakefield
UNITED KINGDOM
Telephone: +44 1924306969

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

The Council of the City of Wakefield
Corporate Procurement Unit, Wakefield One, Burton Street
WF1 2EB Wakefield
UNITED KINGDOM
E-mail: procurement@wakefield.gov.uk
Telephone: +44 1924306974

8.6.2015