Equipment Support Programme Study Phase 2

Equipment Support Programme Study Phase 2

The Provision of External Support in support of a targeted review of the Equipment Support Programme over a period of up to 18 months to be completed by 31 March 2015.

UK-Glasgow: Technical analysis or consultancy services

2013/S 121-207655

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE&S Commercial, DE&S
Room 2.1.02, Kentigern House
65 Brown Street
Contact point(s): CC HOCS CM8
For the attention of: Nigel Maltby
G2 8EX Glasgow
UNITED KINGDOM
Telephone: +44 1412242642
E-mail: des-comrcl-cc-hocs-cm8@mod.uk
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Equipment Support Programme Study Phase 2.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical analysis or consultancy services. The Provision of External Support in support of a targeted review of the Equipment Support Programme over a period of up to 18 months to be completed by 31 March 2015. In support of the formal delegation of Equipment Support Programme (ESP) planning from the MOD Centre to the Front Line Commands (FLCs) and to set the conditions for the Spending Review and the subsequent Strategic Defence and Security Review there is a requirement to have an independent and evidenced based view of the further opportunities existing for benefit delivery within the current ESP. This should allow the identification of specific actionable plans for the FLCs and the DE&S to execute as part of the Departmental Financial and Capability Planning process.
Phase 1 of the ESP Review was awarded following competitive tander under a corporate Framework in March 2013 for the provision of a review of certain Equipment Support Programmes. The ESP Phase 11 requirement covers the provision of a review to support and deliver a further 12 key Equipment Support Programmes over an 18 month period from October 2013 to March 2015, in three Stages of six months, with four equipment support programmes covered in each Stage. As in accordance with the ESP Phase 1 requirement, the successful contractor will conduct a deep dive review of the ESP identifying for each programme listed which are the main ESP cost drivers on a Pareto basis (i.e. precise cost analysis and drivers are not required, but those affecting c80% of the costs should be identified). This analysis should include consideration of the service/availability levels set, any significant costs driven by departmental policy and bespoke standards; and identify and agree with key stake holders savings opportunities, including estimated timescales and resources for delivery. the key stakeholders are primarily the FLCs, supported by DCDS Mil Cap and DE&S.
II.1.6)Common procurement vocabulary (CPV)

71621000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Not provided
II.2.2)Information about options

Options: yes
Description of these options: In terms of additional projects or months of activity a one year option to maximise the duration of the contract to 2 years 6 months will be considered
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s intention is that payment will follow delivery and acceptance of the required service.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of ecomomic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Certain Security conditions (Disclosure of Information and Security Measures) may apply to any contract awarded.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Not Provided

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: For this Competitive Tender Exercise two years audited accounts (if available) or equivalent information to identify any significant financial trends. The authority requires this information to be sought through a formal pre-qualification questionnaire stage.
Minimum level(s) of standards possibly required: The estimated annual contract value is £12m. If the estimated annual value is grater than 25% of the suppliers turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and finaancial capability, e.g. such evidence my include:
(!) any additional information providing it has sufficient economic and financial resource to deliver the requirement; and
(2) state whether the supplier is willing to provide to the Authority with an indemnity, guarantee or bank bond.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Not Provided.
Minimum level(s) of standards possibly required:
Not Provided.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: Selection Criteria will be included in a Pre Qualification Questionnaire.
Interested suppliers are invited to apply for a Pre-Qualification Questionnaire (PQQ) by contacting the Authority with their expression of interest in response to this Contract Notice. Potential suppliers are required to send the Authority a completed PQQ providing information that allows the Authority to evaluate the suppliers capacities and capabilities against the selection criteria set out at Sections 111.2.1; 11.2.2 and 11.2.3 of this Contract Notice.
The Authority will use the PQQ reponse to create a list of suppliers who are eligible to participate under Section 111.2.1 of this contract notice; and who fulfill any minimum capacity levels under sections 111.2.2 and 111.2.3 of this Contract Notice. Full details of the method for choosing the tenderers will be set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CTLBC/2219
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence (MOD) should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a seperate expression of interest in accordance with the instructions of the purchasing organisation.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013621-DCB-4896413

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.6.2013