ERP System Tender Surrey

ERP System Tender Surrey

To provide a fully integrated ERP system on a software as a service (SaaS) basis.

United Kingdom-Kingston upon Thames: Business transaction and personal business software package

2020/S 014-028519

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Surrey County Council
Postal address: County Hall, Penrhyn Road
Town: Kingston upon Thames
NUTS code: UKJ26
Postal code: KT1 2DW
Country: United Kingdom
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


SCC JS Digital and Business Insights (ERP Solution)

Reference number: SCC – 029960

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

SCC is seeking responses to this selection questionnaire from providers who are able to provide a fully integrated ERP system on a software as a service (SaaS) basis and implement and configure the system. The ERP system may be an already fully integrated system or a fully integrated combination of best of breed ERP systems. The system will include modules for finance, procurement, HR and payroll, which are currently supplied by a SAP system. The council requires 1 lead supplier to take overall delivery responsibility for implementation and to enter into any contracting arrangement with another supplier to deliver any element of the solution which the lead supplier itself may not provide. There may be a need for a direct subscription agreement between the Council and a third party ERP system provider, but this would be for subscription purposes only. The core contractual delivery responsibility for implementation remains with the single lead supplier.

II.1.5)Estimated total value

Value excluding VAT: 40 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ26
Main site or place of performance:

Surrey County Council.

II.2.4)Description of the procurement:

This contract is not divided into lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 10/08/2020
End: 09/08/2035
This contract is subject to renewal: yes
Description of renewals:

Upon expiry of the initial term of 7 years, first extension period of up to 5 years and second extension period of up to 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 218-535124

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

All procurement documents are available and must be completed electronically using the SE Shared Services Procurement eSourcing portal, The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities, reducing the time and effort required for both buyers and potential bidders. The portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity, you will need to register your company on the SE Shared Services portal.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Surrey County Council
Town: Kingson upon Thames
Postal code: KT1 2DW
Country: United KingdomInternet address:

VI.4.2)Body responsible for mediation procedures

Official name: Surrey County Council
Postal address: Penrhyn Road
Town: Kingston upon Thames
Postal code: KT1 2DW
Country: United KingdomInternet address:

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Surrey County Council will incorporate a minimum of 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority or the lodging of an appeal before the contract is entered into. Such additional information should be requested from the contact point referenced in part I.1) of the contract notice.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Surrey County Council
Postal address: Penrhyn Road
Town: Kingston upon Thames
Postal code: KT1 2DW
Country: United KingdomInternet address:

VI.5)Date of dispatch of this notice: