Escalator Systems

Escalator Systems

Seeking expressions of interest for participation in a Technical Dialogue to assist in the development of a new Escalator Control Systems strategy.

UK-London: Parts of escalators

2013/S 060-101057

Periodic indicative notice – utilities


Directive 2004/17/EC
This notice is a call for competition: no
This notice aims at reducing time-limits for receipt of tenders: no

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London
10th Floor Albany House, Petty France
For the attention of: Kit Soong
SW1H 9EA London
Telephone: +44 2070278061

Further information can be obtained from: Transport for London
10th Floor Albany House Petty France
For the attention of: Karl Dixon
SW1H 9EA London
Telephone: +44 2030549271

I.2)Main activity

Urban railway, tramway, trolleybus or bus services

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting entity:

Seeking expressions of interest for participation in a Technical Dialogue to assist in the development of a new Escalator Control Systems strategy
II.2)Type of contract

II.3)Short description of the contract or purchase(s):

This Notice is seeking expressions of interest for participation in a Technical Dialogue to assist in the development of a new Escalator Control Systems strategy. This is explained in more detail below in section 11.8) Additonal Information.
II.4)Common procurement vocabulary (CPV)

42419530 – KA03

II.5)Scheduled date for start of award procedures and duration of the contract
II.6)Estimated cost and main terms of financing
II.6.1)Initial estimated cost
II.6.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:

This Periodic Indicative Notice is not an invitation to tender. Its purpose is to allow interested parties with appropriate experience to participate in London Underground’s future requirements in relation to Escalator Control Systems. London Underground Limited (LUL) comprises BCV, SSL and JNP. LUL have purchased Escalator Control Systems (replacement works and maintenance services) that are considered bespoke and this has resulted in a very restricted supply base. The purpose of this notice is to better understand the capabilities, competency and interest of the Escalator Control System supply market, and its ability to provide replacement and maintenance support and service on LUL future requirements.
LUL are therefore looking to develop an Escalator Control System procurement strategy for the fleet of escalators for which they are responsible. The development of the strategy covers:
(a) the replacement and subsequent maintenance of approx 33 Escalator Control Systems for escalator sizes ranging between 11 m and 28 m vertical rise. It is scheduled to replace these systems from May 2014 to end of 2017.
(b) the maintenance of approx 187 existing Escalator Control Systems.
To assist in the development of a new strategy for Escalator Control Systems, LUL are looking to have a Technical Dialogue with interested parties to assist in the understanding of their ability to supply and maintain systems that are compatible with heavy traffic volume operations and be compliant with LUL procedures, and other relevant standards.
The technical dialogue will involve:
1) Reviewing and assessing the effect of any differences between LUL’s specifications (for both supply & installation and maintenance) and the suppliers’ proposed solutions.
2) Understanding what (if any) elements of LUL’s operational and assurance requirements would require a specialised approach from suppliers.
3) Receiving suppliers’ views and ability to provide Escalator Control Systems compliant with reference to LUL’s EMC environment.
4) Receiving suppliers’ views and ability to provide Escalator Control Systems compliant with reference to LUL fire performance requirements.
5) Receiving and assessing suppliers’ role and interest in maintenance of the systems (replaced and existing), and its extent in respect of scope of maintenance, minimum volume and duration.
The replacement of Escalator Control Systems may involve, but not be limited to, the provision of the following components and elements for a particular escalator being refurbished:
— New AC motor, coupling and adaptor bedplate.
Note: The existing reduction gearbox, drive sprocket and mechanical operational brake will be retained.
— New ‘Castell’ key (or equivalent) interlocked fused isolator assembly, providing independent, escalator specific, safe means of isolation.
Note: The existing incoming power supply arrangement will be retained. A busbar with local isolation (or equivalent) will be required where a single incoming power supply feeds more than one escalator.
— New VVVF drive and control system with facility to transfer status and alarm data through Industrial Ethernet to a remote panel.
Note: The VVVF drive shall be of the Active Front End type, in order to limit the harmonics drawn from the supply.
— New Field wiring and peripheral switches, safety devices and associated mechanical assemblies.
LUL are looking for suppliers to confirm interest in providing the following:
(a) Design, supply and installation.
(b) One or two years maintenance of replacement of Escalator Control Systems, after which it then devolves to another maintainer.
(c) Maintenance for full life of the replaced Escalator Control Systems.
(d) Maintenance of the existing Escalator Control Systems.
(e) Combination of the above.
In addition, LUL are interested in your comments on the following:
(a) the minimum / maximum number of replacement of Escalator Control systems per annum / duration
(b) scope of maintenance
— Planned Preventative Routine maintenance.
— Emergency call-out with an hour response time (1st line response).
— Fault Fix response (2nd line response).
— Refurbishment.
It is the purpose of this Technical Dialogue to provide LUL with information on what is currently available in the market place, thus enabling decisions to be taken to ensure the new LUL strategy is further developed in the full knowledge of what the participating suppliers have to offer while still meeting the needs of LUL.
It is expected that LUL will initiate a competitive process fairly soon after it has completed the strategy review so that LUL can relatively quickly gain suppliers’ product experience and commence in-service performance review of individual designs.
If suppliers express an interest in participating in the Technical Dialogue then they will be sent a Project Briefing Document, outlining in further detail the questions that LUL are posing. The deadline for receipt of completed responses is 12:00 noon on 8.5.2013
It is anticipated that interested parties will initially submit a written response, although there may be some areas of clarification required. LUL may then request a presentation from interested parties at which point further questions can be tabled by both interested parties and LUL.
Whilst LUL do not wish to ask for any sensitive or proprietary information associated with suppliers’ equipment, any information supplied of a commercially/technically sensitive nature will be treated in the strictest confidence.
It is hoped that interested parties will assist LUL to formulate its new Escalator Control Systems strategy and subsequently be able to participate in the various competitive processes for the requirements that fall under the control or guidance of LUL.
This is not a stage in a formal competitive process and it should be stated that not participating in this Technical Dialogue will not restrict interested parties’ ability to participate in any future competitive process run by LUL for new Escalator Control System purchases. It is probable that LUL will use CompeteFor to advise smaller companies of our intent.
Any dialogue that has already taken place, outside of this Notice, will be considered as a partial submission, until confirmed as fully responded by those suppliers.
The outline timings for these processes are as follows:
Responses received to Notice 28.3.2013.
Project Briefing Document issued 3.4.2013.
Project Briefing Document returned 8.5.2013.
Complete clarification and presentations 28.5.2013.
Once the Technical Dialogue process is complete LUL will look to quickly finalise its future requirements to decide what competitive processes it will adopt to feed into upcoming competitive processes in 2013 and beyond.

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Estimated total value of supplies or services contract(s)
VI.4)Date of dispatch of this notice:

Requirement: Escalator Systems