ESPO E-Books Framework

ESPO
Barnsdale Way, Grove Park, Enderby
For the attention of: Mr Louis Blake
LE19 1ES Leicester
United Kingdom
Telephone: +44 1162944055
E-mail: tenders@espo.org

Internet address(es):

General address of the contracting authority: http://www.espo.org/

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: ESPO
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:ESPO
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

Tenders or requests to participate must be sent to: ESPO
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

Regional or local agency/office

General public services
Other: local authority services

The contracting authority is purchasing on behalf of other contracting authorities: yes

Organisation in II.1.5)
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

376E_16 Books, E-Books and Related Materials.

Supplies
Purchase

NUTS code UK

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 12 000 000 GBP

In this instance, ESPO is undertaking a procurement process to identify and appoint a number of suppliers to a national multi-supplier framework to supply books, e-books and related materials.
The framework is expected to be primarily used by educational establishments, but it is anticipated that local authorities may wish to access Lot 4 (e-books/e-audio) of this framework in order to appoint an e-books/e-audio provider for library provision

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU of the European Parliament and of the Council, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org (b) (If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, (c) Once registered visit the home page select ‘View Opportunities’ then ‘Search Latest Opportunities’, from the ‘Organisation’ drop down box select ‘ESPO’, click search (options) and select the appropriate opportunity 376E_16 Books, E-Books and Related Materials, (d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website.

Tenderers should also note that final submissions must be made only via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded.
All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files after accessing the ProContract portal.

If you have any query regarding the content or require further information, please use the messaging tool provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

Note: You will receive email notifications regarding your expression of interest or other important actions on the system. Email alerts may be blocked by your company’s SPAM filter. Please contact your ICT department to ensure that emails from the domain “@due-north.com” are excluded from the SPAM filter “blocked addresses”
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

22110000, 64216200, 79980000, 92500000, 30234300, 30234400, 48160000, 22111000, 22112000, 22113000, 22114000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

The value of 4 000 000 GBP is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed — but has nevertheless been incorporated within a range of 4 000 000 GBP to 12 000 000 GBP for the duration (including the extension option referred to at Section II.2.2).

Options: yes
Description of these options: The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4) include the option period.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

This contract is subject to renewal: no

Starting 1.9.2016. Completion 30.8.2018

This lot will primarily be used by schools for fiction books typically read by school-age children. CPV Codes — 22110000: Printed books, 22111000: School books, 22112000: Textbooks, 22113000: Library books, 22114000: Dictionaries, maps, music books and other books.

22110000, 22111000, 22112000, 22113000, 22114000

This lot will cover non- fiction textbooks, revision guides, dictionaries, reading scheme sets, etc. used in schools and colleges by students.

22110000, 22111000, 22112000, 22113000, 22114000

This lot will cover the requirements of non-education Customers such as local authority departments and central governments bodies. It is envisaged that these Customers will typically require reference books related to their area of work (e.g. social care). This lot will also cover materials linked to reading/library provision, such as CDs and DVDs.

22110000, 22112000, 22113000, 22114000, 30234300, 30234400

This lot is expected to be used by schools and public libraries and tenderers will be asked to indicate which Customer base their solution is intended for.

64216200, 48160000, 79980000, 92510000

Joint and Several Liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation. 2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 12 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to tender.
Minimum level(s) of standards possibly required: As above.

Information and formalities necessary for evaluating if the requirements are met:
As in the Invitation to Tender.
Minimum level(s) of standards possibly required:
As above.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Open

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

376E_16 Books, E-Books and Related Materials

Prior information notice

Notice number in the OJEU: 2016/S 046-075502 of 5.3.2016

Payable documents: no

15.7.2016 – 12:00

English.

in days: 90 (from the date stated for receipt of tender)

Persons authorised to be present at the opening of tenders: no

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

Precise information on deadline(s) for lodging appeals: ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

17.6.2016