Essex Drug and Alcohol Partnership – Support, Advice and Mentoring Service

Essex Drug and Alcohol Partnership – Support, Advice and Mentoring Service

The aim of the SAM Service is to support, advise and mentor service users, carers and families (collectively known as CUF) in the current Essex Treatment/Recovery System and to provide an independent service that ensures that the CUF representative feels safe to discuss any difficulties encountered including with the treatment received from a particular provider.

UK-Chelmsford: health and social work services

2012/S 213-352396

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
UKH33
County Hall, Market Road, Chelmsford, CM1 1LX
For the attention of: Lucia Hedderley
CM1 1QH Chelmsford
UNITED KINGDOM
Telephone: +44 1245431870
E-mail: email2workspace-prod+ECC+WS211567579+lfgd@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Address of the buyer profile: http://www.essex.gov.uk/business-partners/supplying-council/Pages/default.aspx

Electronic access to information: http://www.essex.gov.uk/business-partners/supplying-council/Pages/default.aspx

Electronic submission of tenders and requests to participate: http://www.essex.gov.uk/business-partners/supplying-council/Pages/default.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Essex Drug and Alcohol Partnership – Support, Advice and Mentoring Service (SAMS).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Support, Advice and Mentoring Service (SAMS) aims to complement all the Services commissioned within the Essex Recovery System by supporting service users, carers and families to achieve their full potential and their desired outcomes.
The Service will act independently of the other Essex commissioned services to support the individual service user, carer and family member to receive the most appropriate intervention(s) that best meets their need and to aid their recovery journey.
The aim of the SAM Service is to support, advise and mentor service users, carers and families (collectively known as CUF) in the current Essex Treatment/Recovery System and to provide an independent service that ensures that the CUF representative feels safe to discuss any difficulties encountered including with the treatment received from a particular provider.
In order to ensure there are no conflicts in the provision of the SAM service, bidders should be completely separate from and independent of existing providers within the Essex Treatment/Recovery System.
II.1.6)Common procurement vocabulary (CPV)

85000000, 85300000, 85311300, 85312300, 85312310, 85312320, 85312500, 85312400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The service is to be provided Countywide across Essex (not including Southend or Thurrock).
The contract will commence on 1.4.2013 for a period of 3 years with an option to extend for a further 1 year subject to satisfactory performance, outcomes, funding availability and need for the service.
Estimated value excluding VAT:
Range: between 1 040 000,00 and 1 120 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: 3 Year contract with the option to extent by one further year subject to satisfactory performance
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: In order to further streamline the procurement process, Essex County Council has introduced an online supplier portal. It is free to register and allows potential suppliers to respond to the council’s tendering opportunities online.
If you need to register your organization for the first time please visit New Registrations.
(https://service.ariba.com/ProfileManagement.aw/1202239/aw?awh=r&awssk=UND52sn7&dard=1).

If already registered please use http://ecc.supplier.ariba.com.

If you need help, please see our guide on how to register for the first time and how to update your profile for the Ariba Cloud.
If you need help with any of the process please contact, as for all support enquiries, the Ariba Help Desk on 0800 358 3556.
All tender submissions will be accepted electronically only.
Tenderers are responsible for ensuring that they have registered on the Ariba supplier portal.
Once registered on the Ariba portal suppliers must email the project email address email2workspace-prod+ECC+WS211567579+lfgd@ansmtp.ariba.com expressing an interest in the tender and including details of their Ariba Supplier ID (starting AN followed by a numerical reference) and the email address of the registered person who will be completing the tender return.

Please note the email address is unique to the tender project and must be used for any communication throughout the tender process.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In order to ensure there are no conflicts in the provision of the SAM service, bidders should be completely separate from and independent of existing providers within the Essex Treatment/Recovery System. Bids will not be accepted from any provider who does not meet this condition.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation.
Minimum level(s) of standards possibly required: Please see tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documentation.
Minimum level(s) of standards possibly required:
Please see tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Doc216470714
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.12.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 10.12.2012 – 12:15

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The services to which the procurement relates fall within Part B of Schedule 3 of the Public ContractsRegulations 2006 (as amended) (“the Regulations”) and Annex IIB to Council Directive 2004/18/EC. This is a voluntary notice exempt from the normal OJEU regulations and as such the Authority reserves the right to follow timescales which are different to the standard restricted procedure.
Interested providers must register on the Ariba e-sourcing portal.
If you need to register your organisation for the first time please visit New Registrations.
(https://service.ariba.com/ProfileManagement.aw/1202239/aw?awh=r&awssk=UND52sn7&dard=1).

If already registered please use http://ecc.supplier.ariba.com.

To express an interest providers must first register on Ariba and then contact the tender project team with the unique Supplier ID number using the project email address:- email2workspace-prod+ECC+WS211567579+lfgd@ansmtp.ariba.com

All documentation and further information will be made available online through this email and website only.
This is a 1-stage procurement documentation will be available from Wednesday 31.10.2012 and the closing date for bid submissions is Monday 10.12.2012 at Noon.
Further details regarding the tender timetable and evaluation is available in the Tender Guidance documents.
In order to ensure there are no conflicts in the provision of the SAM service, bidders should be completely separate from and independent of existing providers within the Essex Treatment/Recovery System. Bids will not be accepted from any provider who does not meet this condition.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.11.2012